Youth Protection Program Coordinator

Job Posting Title:

Youth Protection Program Coordinator

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Hiring Department:

Office of the Vice President for Diversity and Community Engagement

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Sep 19, 2021

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Description:

Responsible for support and services through program development, enhancement, and measurement. Identifies processes, resources, roles, and responsibilities, to meet department needs. Administers program by coordinating stakeholder activities, routine communication, verification of program compliance, and compliance documentation. Documents program standard operating procedures ensure communication to stakeholders and departments, ensures easy access to program information. Provides customer service and keeps management, employees, and clients updated on current policy, procedures, and related official information. Develops metrics to measure program success through adherence to scope, timeliness, budget maintenance, and forecasting, customer satisfaction. Performs research and develops graphs, charts, spreadsheets, correspondence, reports, and presentation materials, as requested. Promote and build the Youth Protection Program social media through strategic planning, creating, and distributing digital content utilizing multiple social media channels. Monitors program for improvement opportunities by reviewing program adherence to scope, client needs, and department goals. May supervise a team of direct reports or act as an individual contributor. WORKING CONDITIONS: Occasional travel may be required. Extended work hours will be required during peak periods.

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Job Details:

General Notes

The University of Texas at Austin is seeking an Administrative Program Coordinator to support programs and policies. This position will assist in the development and implementation of programs and activities to ensure compliance with required policies, procedures, regulations, and laws, including federally mandated program requirements; ensure accurate management of training records and required background checks; collect, organize, and review documentation related to individual, group, and institutional compliance requirements, and assist in the development and/or update of policies and procedures related to compliance. Promote and build the YPP social media.

Responsibilities

• Identify which camp individuals have not met the YPP policy requirements.
• Ensure that designated individuals obtain the necessary criminal background checks within 30 days of the program start date.
• Ensure volunteers are listed as unpaid affiliates in the HR system.
• Ensure all programs have obtained camp insurance from the University of Texas System.
• Provide ongoing/increased monitoring of youth programs.
• Provide ongoing/increased monitoring of criminal background check requirements.
• Provide ongoing/increased monitoring of child protection training requirements.
• Responsible for timely communication with stakeholders.
• Develop and deliver additional youth compliance education/presentations.
• Conceptualize, create and manage engaging social media and digital marketing content to promote the YPP, accomplishments, and programs.
• Collaborate with external and internal stakeholders to develop and implement a social media strategy that represents the YPP. Ensure postings are consistent and adhere to YPP standards and appropriateness of the content.
• Manage, monitor, and grow the YPP social media channels by collecting data and analyzing metrics on social media and other digital channels to inform social media and content strategy to maximize engagement. Provide creative solutions to improve reach and foster community building.
• Stay up-to-date with trends, technologies, and applications, both within and outside youth protection. Research, recommend, and implement third-party tools to monitor, manage and promote social media content.

Required Qualifications

Bachelor’s degree or higher plus two (2) years of related experience or an equivalent combination of education and experience. Background in the field of children and youth protection. Excellent written communication skills. Experienced and skillful public speaker. Experience training multigenerational adults. Extensive experience with Microsoft Office, emphasis on Excel. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience working in an academic environment. Prior experience working with UT policies and procedures. Experience working with UT Box, Workday, Define, etc.

Salary Range

$45,000 + depending on qualifications

Working Conditions

• Typical office environment

• Schedule could include nights and weekends and travel to other University Campuses may be required.

• Additional hours might be required during peak periods.

• Some weekend and evening work may be required

• Possible interstate/intrastate travel

Required Materials

• R esume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

• Professional writing sample

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197.