Warehouse Supervisor - Supervisory Supply Technician

This position is located at the Navy Gateway Inns & Suites operation at JBPHH. The incumbent will manage daily warehouse operations to include the accuracy and accountability of the Furniture, Fixture and Equipment (FF&E) inventory for a 200+ room lodging program. **Applicant must currently reside in Hawaii**

The incumbent is responsible for operating professional warehousing and storage facilities; directing the operations of the warehouse; maintaining accurate stock levels and inventory adjustments; and receipt/record control for all equipment and supplies.

Manages the accuracy of the Furniture, Fixture and Equipment (FF&E) inventory for NGIS. Establishes and revises warehouse stock replenishment of recurring and non- recurring authorized NAF and APF inventory for the NGIS lodging operation.

Recognizes requirements, establishes and adjusts replenishment levels to keep stock position current. Selects applicable procedures and formulas in establishing levels for non-recurring items, items not stocked previously and locally procured items.

Receives deliveries and reviews receiving inspection reports. Identifies discrepancies related to quantities, substitutes, incomplete shipments, or non-compliance with purchase order requirements. Determines acceptance/non-acceptance of shipments not meeting requirements.

Conducts investigation of inventory discrepancies and researches source data tracking transactions through previous actions to resolve errors and adjusts book inventory accordingly.

Performs internal management control vulnerability studies and reviews to develop controls to prevent losses and implement cost saving measures. Processes planned inventory requirements and manages all cyclical inventory processes.

Prepares reports for higher authority and analyzes, evaluates and implements instructions and notices from higher authority.

Processes declared excess and damaged property for disposal. Coordinates the use of forklifts, trucks and personnel for proper disposal of government property according to established policies. Upon completion of disposals is responsible for accurately documenting the loss to computer files and maintaining files for Audit Trails.

Maintains accountability for all assigned FF&E. Ensures all changes, replacements or transfers of FF&E are completed properly. Processes documentation for all FF&E and ensures all information is entered into the required database electronically. Schedules and oversees the performance of all regularly scheduled and unscheduled FF&E

Inventories monthly and annually. Ensures all discrepancies are investigated, notated and corrected.

Supervises one or more inventory supply clerks and/or laborers, approves leave, conducts counseling and evaluations, and recommends personnel actions to supervisor.

Ensures subordinates are fully aware of and comply with appropriate personnel, safety and environmental laws and regulations.

Performs other related duties as assigned.

Not required - Not applicable

Yes

03

• Job family (Series)

  2005 Supply Clerical And Technician

• Requirements

  RequirementsConditions of Employment
  • Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment
  • A valid State driver's license is required to operate motor vehicles
  • You must be at least 18 years of age with a high school diploma or equivalent Unit
  • Must have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer
  Qualifications

  FACTOR 1. SKILLS AND KNOWLEDGE REQUIRED:

  Knowledge of supply and inventory procedures, techniques, and operations gained through either formal education or two years’ work experience related to inventory management is required.

  Must understand and demonstrate a thorough knowledge of purchasing procedures, computerized record keeping and inventory management and have a good working knowledge of basic accounting.

  Must possess excellent communication skills and must possess fluent command of the English language, understand and use proper grammar, and be able to communicate clearly and effectively; to all levels of the organization, both verbally and in writing.

  Must be able to use basic computer software such as; Microsoft Word, Excel and Power Point and have a working knowledge of the property management system.

  Must understand the daily operation of a hotel to include safety, environmental and fire prevention regulations and practices; hotel management procedures; and front desk, housekeeping, and maintenance operating principles and practices; and have a working knowledge of automated inventory management system(s).

  Must be skilled in customer service techniques, tact and good judgment.

  FACTOR 2. SUPERVISORY CONTROLS:

  The supervisor of this position is the General Manager or Operations Manager.

  The incumbent plans and carries out all of the successive operations to complete assignments without direct assistance from the supervisor.

  Assignments are generally evaluated by the ability of staff to properly meet service and operating standards, conformance to established policies and program requirements, timeliness of activities, and results of annual inspections.

  FACTOR 3. GUIDELINES

  Work with a variety of DOD, SECNAV, OPNAV, CNIC, BUPERS and regional/local policies, regulations, manuals, and guides related to lodging operations. Uses judgment and knowledge in selecting, interpreting and applying the appropriate regulations and policies.

  FACTOR 4. COMPLEXITY

  The operation conducts business around the clock, 365 days a year with guests checking in and out on a daily basis.

  Customer service is of foremost importance in this position.

  Work involves making determinations in the distribution of personnel and financial resources, training priorities and assignments, and analysis to determine organizational efficiency and effectiveness.

  FACTOR 5. SCOPE AND EFFECT

  The purpose of the work is to conduct and administer all aspects of lodging related quality assurance and training programs associated with NGIS facilities and complexes.

  The work directly contributes to military members, retirees, family members and travelers' quality of life and contributes to job satisfaction and retention of valuable members.

  FACTOR 6. PERSONAL CONTACTS

  Personal contacts include CNIC staff, Regional staff,command staff, department heads , and lodging staff. Has regular contact with contractors, vendors and representatives of private industry.

  FACTOR 7. PURPOSE OF CONTACTS

  Contacts are made to coordinate and/or obtain information relating to warehousing and inventory management operations.

  FACTOR 8. PHYSICAL DEMANDS

  The Warehouse Supervisor is required to do considerable standing, bending, walking, pushing, pulling and climbing.

  Must have ability to perform moderately strenuous physical labor as unassisted lifting, moving and carrying of supplies and equipment weighing up to 45 pounds (100 pounds assisted) is required. May be required to climb/descend stairs and properly placed stepladders.

  FACTOR 9. WORK ENVIRONMENT

  The work involves normal risks or discomforts associated with a warehouse environment that is adequately lighted, heated, and ventilated. Work is performed both indoors and outdoors. Occasional exposure to dusty or dirty conditions exists when working or when facilities undergoing repair, maintenance, or renovation.

  Ability to establish and maintain effective communication and relationship with others.

  Must be able to communicate clearly and effectively in English both verbally and in writing.

  Must meet Federal employment suitability requirements and successful completion of background investigation. Background investigations are conducted using fingerprint identification and completion of background inquiry forms.

  Education
  Additional information

  SPECIAL REQUIREMENTS

  This position has oversight for a 24-hour operation and the incumbent must be available and accessible at various hours including evenings, weekends, and holidays as necessary to meet mission requirements.

  Incumbent may be considered 'ALPHA' personnel, and therefore subject to work during inclement weather or other states of emergency.

  May be required to possess and maintain a current driver's license, as travel to other facilities may be required within the normal scope of duties. Applicants will be notified when this is a requirement for appointment.

  This position is subject to a favorable National Agency Check (NAC ) .

  The incumbent is expected to obtain certification for asset management and/ or inventory operations and meet the requirements outlined in the Lodging Career Path Guide.

  Reasonable accommodations are provided to applicants with disabilities. If reasonable accommodation is needed for any part of the application and hiring process, please contact the Human Resources Manager at (808) 422-3784. The decision on granting reasonable accommodation will be on a case by case basis.

  All required documents submitted for this position must indicate the announcement number, position title and full name of the applicant on each document.

  Condition of employment: selectee will be required to participate in the Direct Deposit/Electronic Funds Transfer within the first 30 days of employment. This is the DoD standard methods of payment of personnel.

  All positions require a satisfactory completion of a National Agency Check (NAC) or equivalent background check.

  We are an E-Verify participant.

  
  
  How You Will Be Evaluated

  You will be evaluated for this job based on how well you meet the qualifications above.

  Using the qualifications of the positions, a predetermined Ranking and Rating Criteria of knowledge, skills and abilities will be used for each application. Applicants who do not meet the qualifications required will not be interviewed and interviews may be limited to best qualified applicants.

  Management reserves the right to consider and make additional hiring selections, for this specific position, from the certified list of eligible candidates within 90 days of the closing date of this job announcement.

  
  Click the following link to preview the applicant questionnaire: Preview Applicant Questionnaire.
  
  Background checks and security clearanceSecurity clearance

  Q Access Authorization

  Drug test required

  No

• Required Documents

  Required Documents
  • A resume should be provided. It should include relevant work experience (start/end dates stated in month/year, description of duties and salary), applicable education at a minimum, and your contact information. For current or previous Federal employees, it should also include the Pay Plan, Series and Grade for each work experience entry.

  REQUIRED DOCUMENTS:

  • Resume (required)
  • Completed Declaration for Federal Employment form. Click here for the form: OF 306 - Declaration for Federal Employment, (required)
  • Proof of Education - High School Diploma or higher education College and/or University Transcripts (required) Note: U-Transcript upload includes High School Diploma document.
  • Two Letters of Recommendation documents (required)

  • If claiming Veteran’s Preference, a legible copy of DD-214 Page 4 is required, showing reason for discharge and re-entry codesas well as any other supporting documentation (disability, proof of service, SF-15, etc). is required.

  • If claiming Military Spouse Preference, a copy of sponsor's orders is required for NF-03 and below or equivalent. MSP: 1. The MSP Certification Form must be completed and attached to application at time of submission. 2. Military Spousal Preference applies to all positions in pay bands NF 1-3, CY positions, and equivalent Crafts and Trades position for which qualified. Military Spousal Preference (MSP) Form and Military Orders (Dept. of Navy Page 2).

  • Last Personnel Action Report (PAR) or SF-50, if applicable

  • If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) Priority consideration, submit a copy of the notice of separation.

  • If you are a current federal employee, submit your most recent Personnel Action Report (PAR) or SF-50.

  A selection may be made from the resumes/applications received at the first cut-off date. Some positions have special requirements. Selection may be tentative pending the completion of the satisfactory employment reference checks and receipt of proof of education (where applicable).

  Selectee may be required to complete a one (1) year probationary period. Salary is commensurate with experience and/or education.

  If you are relying on your education to meet qualification requirements:

  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

• Benefits

  Benefits

  A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

  We value our employees and considers them to be the greatest asset of our organization. As an employer of choice, we are committed to attracting and retaining the "best of the best" by providing comprehensive benefits that are a valuable part of the total compensation package. Our benefits package includes medical, dental, life insurance, spouse and dependent life insurance, long-term disability, retirement and 401(k) savings plans, paid vacation and sick time.

  Review our benefits

  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

• The public

  U.S. citizens, nationals or those who owe allegiance to the U.S.