Trust Operations Associate

Summary/Objective

Responsible for the day-to-day operation of the trust operations area. Assist in making suggestions to improve the procedure and help implement those changes.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Places stock and mutual fund trades.
• Sends accounting to preparers, monitors completion and filing of returns, prepares and mails 1099’s.
• Coordinates ongoing compliance.
• Prepares and sends 5498’s, prepares and/or monitors completion and mailing of 5500’s and 1099’s.
• Set up files, obtains TIN, establishes new account on accounting system.
• Communicates with brokers, mutual fund companies, etc. and initiates or completes documentation to transfer or reregister assets.
• Follows up to develop complete inventory of assets and valuation.
• Receives and forwards premium notices, receives contributions, sends Crummey notices, pays premiums.
• Annually updates life insurance trust information summary for Directors Trust Committee.
• Balances DDA account daily.
• Reviews posted transactions daily.
• Manages “clean-up” on annual rotating basis, supervises micro-filming and discard of closed files.
• Computes fees, bills or initiates assessment of fees, monitors fee collection.
• Prepares accounting reports for Director’s Trust Committee, maintains minute book.
• Openly communicates to all departments within the bank to determine efficiencies and improvements.
• Performs other duties as assigned.

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to stand, walk, sit, reach with arms, talk or hear and use hands to finger, handle or feel objects, tools or controls. Specific vision abilities required by this job include close vision, some distance vision, and ability to adjust focus. Some driving may be required.

Position Type/Expected Hours of Work

This is a full-time position, and typical work hours and days are Monday through Friday, 8:00 a.m. to 5 p.m. Some flexibility in hours is allowed, but the employee should be available during the “core” work hours of 8:00 a.m. to 4:00 p.m. Additional working hours may be required for this position to ensure the functionality of the department and overall functionality of the bank.

Travel

Some travel may be required for this position.

Required Education and Experience

• 2-4 year college degree or equivalent experience.
• Previous Trust experience.

Preferred Education and Experience

None required for this position.

Additional Eligibility Qualifications

None required for this position.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Equal Opportunity Employer: Minorities, Women, Veterans, Disabilities

Please view Equal Opportunity Posters provided by OFCCP/DOL here.

https://www.dol.gov/agencies/ofccp/posters

Fidelity Bank & Trust will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with Fidelity Bank & Trust's legal duty to furnish information.

If a reasonable accommodation is needed to complete the application process, please contact Human Resources at (563) 875-7157 and let us know how we can help.