TMD - Project Management Specialist I (CFMO Project Document Specialist)
- Full-Time
- Austin, TX
- TEXAS MILITARY DEPARTMENT
- Posted 3 years ago – Accepting applications
APPLICATIONS SHOULD BE FILED ONLINE THROUGH CAPPS RECRUIT AT:
https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00013086
APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS:
Applicants may submit applications through Work In Texas (WIT), however applicants must complete the supplemental questions in CAPPS Recruit to be considered for the position. In order to complete the supplemental questions, please register and/or login to CAPPS Recruit and access your profile. Go to CAPPS Recruit to Sign In (Link: https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en)
NOTES TO THE APPLICANT:
Your job application must be complete and thorough including responding to all the supplemental questions. Your application must contain complete job histories, which includes job titles, dates of employment, name of employer and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.
ABOUT US:
Who We Are: The Texas Military Department (TMD) is commanded by The Adjutant General of Texas, the state's senior military official appointed by the governor, and is comprised of the Texas Military Department (State & Federal Civilian Employees), the Texas Army National Guard (TXARNG), the Texas Air National Guard (TXANG) and the Texas State Guard (TXSG).
Our Vision: America’s premier state military organization comprised of professional mission-ready forces, fully engaged with our communities, and relevant through the 21st century.
Our Mission: Provide the Governor and the President with ready forces in support of state and federal authorities at home and abroad.
BRIEF POSITION SUMMARY
Performs routine (journey-level) consultative and technical assistance work with the Design and Project Management (DPM) Branch of the Construction and Facilities Management Office (CFMO). Works with all branches of the CFMO including the Environmental Branch, the Contract Management Branch, and the Plans and Programming Branch to execute successfully major and minor design and construction projects. Provides technical assistance to DPM staff through all phases of engineering and architectural projects (scoping through close out). Reports to the Contracts Management Branch Chief and works under moderate supervision with limited latitude for the use of initiative and independent judgment.
ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES
- Performs an array of technical, training, research, planning, policy and administrative activities for the Contracts Management Branch.
- Processes change orders, payment submittals and coordinates documentation with all CFMO branches for contracts.
- Initiates contract formation with the Office of State Administration.
- Coordinates funding with Resource Management Branch to create budget for projects.
- Assists the Branch Chief in developing and recording Branch processes and procedures in both written and graphic format.
- Assists with developing Branch policies and procedure manuals.
- Manages and updates the Project Process Map and flow charts.
- Provides management reports, enters and tracks data, and closes and archives project documentation.
- Assists in developing, revising and maintaining scoping documents for proposed projects.
- Assists in preparing and tracking scoping document status for state and federally funded projects.
- Performs data entry in several types of databases and assists in project status reporting.
- Assists in preparing administrative reports, studies and projects.
- Assists Branch staff in procuring goods and services.
- Attends work regularly and observes approved work hours in accordance with agency state employee policies & procedures handbook.
- May be required to perform duty in support of national emergencies, disasters, and other missions, to include holidays and weekends.
- Performs related work as assigned.
MINIMIUM QUALIFICATIONS
EDUCATION:
- Graduation from an accredited four-year college or university is required. (Substitution Allowed)
SUBSTITUTION:
- Additional years of experience working in construction and engineering related project management, business management, contract management, or a related field may substitute for required education on a year-per-year basis.
PREFERRED EDUCATION:
- Graduation from an accredited four-year college or university with major course work in design, project management, business administration, planning, mathematics or a related field is preferred.
EXPERIENCE:
- Two years’ experience working in construction and engineering related project management, business management, contract management, or a related field is required.
- Experience using Microsoft applications to include Outlook, Word and Excel is required.
PREFERRED EXPERIENCE:
- Experience working in the military and/or National Guard environment is preferred.
- Experience with Microsoft Project scheduling software is preferred.
- Experience using CAPPS (Centralized Accounting and Payroll/Personnel System) is preferred.
- Experience with procurement processes and procedures is preferred.
- Experience in database management is preferred.
REGISTRATION, CERTIFICATION OR LICENSURE:
- Must obtain Certified Texas Contract Developer (CTCD) and Certified Texas Contract Manager (CTCM) through the Comptroller of Public Accounts within 18 months of hire (preferred at the time of hire).
- Valid driver’s license is required. *If not currently a Texas resident, must obtain a Texas Driver's License within 30 days after entering Texas as a new resident. A satisfactory driving record is required for driving state or personal vehicles to conduct agency business.
OTHER REQUIREMENTS:
- Selected candidate must pass federal security background investigation. The process includes a National Agency Check and Inquiry (NACI) and fingerprinting. New employees must complete and sign the Office of Personnel Management (OPM) Form SF85. Completed forms are submitted to the OPM for the background investigations.
- The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Texas Military Department participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization.
- Upon hire with the State of Texas, males between the ages of 18 through 25 must provide proof of registration or exemption with the Selective Service. For further information, visit the Selective Service website at https://www.sss.gov/RegVer/wfVerification.aspx.
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of:
- Visio or other flow chart software/creating flow charts;
- electronic databases; and
- inputting and retrieving data through prepared reports.
Skill in:
- gathering, assembling, correlating and analyzing facts;
- working with complex spreadsheets and databases;
- communicating effectively both verbally and in writing;
- planning, organizing and prioritizing tasks;
- using standard office equipment ; and
- operating computers using Microsoft Office Suite to include Outlook, Word, Excel and Access.
Ability to:
- create solutions to problems;
- adjust to changing and conflicting priorities;
- prepare detailed and concise reports within required timelines;
- develop, evaluate and interpret policies and procedures;
- communicate effectively and train others;
- work in a team environment; and
- establish effective working relationships.
PHYSICAL/ WORKING CONDITIONS
Work is performed indoors, incumbent is exposed to normal office temperatures and noise. Work is typically performed in an office setting, involving standing, walking and sitting for extended periods of time, using a personal computer and telephone to conduct business. May lift, carry, move, and/or set up equipment and materials that weigh up to 40 pounds.
VETERANS EMPLOYMENT PREFERENCE
If you qualify for a Veteran Employment Preference, it is mandatory that you provide the required documentation at the time of applying. Documentation must be provided before a Veteran Employment Preference can be granted.
Currently Serving U.S. Military Member - Statement of Service Memo;
Veteran – DD Form 214 (or Equivalent) or;
Surviving Spouse of a Veteran who has not remarried - Marriage Certificate and DD Form 1300 or;
Orphan of a Veteran who was killed during active duty – Birth Certificate and DD Form 1300
Disabled Veteran - VA Civil Service Preference Letter
VETERANS:
Use your military skills to qualify for this position or other jobs. Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets.
Veterans, Reservist or Guardsmen with an MOS or additional duties that fall in the following fields or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply:
United States Army – No military equivalent
United States Navy – No military equivalent
United States Coast Guard – MGT16 Acquisition Project Management
United States Marine Corps - 8060 Acquisition Specialist
United States Air Force – 63AX Acquisition Manager
Additional Military Crosswalk information can be accessed at: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_ProgramManagement.pdf
Contact TMD’s Veteran's Liaison, Ashley Reinhardt if you have questions at (512)782-6822 or HR@military.texas.gov
The Texas Military Department does not discriminate of the basis of race, color, national origin, sex, religion, age, genetic information, or status as an individual with a disability or protected veteran status in employment or in the provision of services.