Surgical Scheduling Coord
- Full-Time
- Providence, RI
- Lifespan
- Posted 3 years ago – Accepting applications
Job Description
Summary:
The Surgical Scheduling Coordinator reports to the Ambulatory Clinical Manager and/or Practice Manager and performs a variety of surgical scheduling duties with multiple hospital operating rooms medical admissions and pre-admission testing (PAT).
Responsibilities:
Demonstrates competency individually and as part of the team in performing surgical coordinating duties. Demonstrates maturity and discretion when interacting with patients.
Coordinates and schedules all surgeries for all OBGYN Associates physicians. Schedules robotic and non-robotic elective and urgent procedures according to guidelines established by the hospital(s).
Utilizes OBGYN block time whenever possible. Releases assigned blocks when requested by physician or may request surgical time outside of block time.
Coordinates surgical assist cases.
Responds to questions regarding the physicians operating (OR) schedule; communicates hospital policies and procedures to physician and practice personnel. Communicates any schedule changes with the OR PAT and Physicians.
Uses designated computer software and forms to schedule all surgical cases to be performed.
Meets with patients pre-operatively to review and discuss surgical process.
Obtains Medical Clearance from the appropriate physician.
Verifies insurance. Collaborates with hospital surgical services hospital financial counselors etc. Provides demographics and insurance information for all cases/admissions to hospital financial counselors to perform pre-admission approval. Obtains authorizations and referrals as required.
Uses Outlook calendars to input scheduled surgical cases for each physician.
Schedules appointments and testing within established guidelines including: pre-admission Testing pre- and post-operative appointments in the practice obstetric (OB) anesthesia consultation amniocentesis external versions out-patient infant circumcisions.
Acts as liaison for patients with special needs.
Checks daily obstetrical patient list for deliveries.
Notifies hospital of loss of pregnancy. Facilitates support for OB patients with loss of pregnancy.
Provides coverage of OBGYN Scheduler induction scheduling.
Monitors physician privileges to ensure that admitting privileges are current. Informs physicians whose privileges are suspended that admission cannot be accepted until notification from Health Information Services department.
Attends and participates in staff meetings.
Maintains quality assurance safety environmental and infection control in accordance with established hospital department policies procedures and objectives.
Performs other related duties as assigned.
Other information:BASIC KNOWLEDGE:
High school diploma or equivalent required.
Associates degree preferred in Secretarial Sciences or related field.
Must demonstrate excellent written and oral communication skills as well as effective prioritization and organizational skills.
Knowledge of OBGYN medical terminology and computer skills.
Demonstrates knowledge and skills necessary to provide care to patients throughout the life span with consideration of aging processes human development stages and sensitivity to cultural diversity in each step of the care process.
EXPERIENCE:
Minimum of 3 years experience as a surgical scheduler in a physicians office.
Familiarity with OBGYN medical office procedures terminology and surgical scheduling preferred.
Experience should demonstrate effective organizational leadership and communications skills and willingness to function as resource to the practice staff.
Healthcare environment such as acute care hospitals physician offices and ancillary healthcare enterprises.
Works with medical equipment and has direct patient contact.
Any potential hazards are minimized by adherence to established safety procedures and precautions including use safety equipment and protective clothing.
Lifespan is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin age ethnicity sexual orientation ancestry genetics gender identity or expression disability protected veteran or marital status. Lifespan is a VEVRAA Federal Contractor.
Location: Lifespan Physician Group Inc. USA: RI: Providence
Work Type: Full Time
Shift: Shift 1
Union: Non-Union
Apply to this Job
The Surgical Scheduling Coordinator reports to the Ambulatory Clinical Manager and/or Practice Manager and performs a variety of surgical scheduling duties with multiple hospital operating rooms medical admissions and pre-admission testing (PAT).
Responsibilities:
Demonstrates competency individually and as part of the team in performing surgical coordinating duties. Demonstrates maturity and discretion when interacting with patients.
Coordinates and schedules all surgeries for all OBGYN Associates physicians. Schedules robotic and non-robotic elective and urgent procedures according to guidelines established by the hospital(s).
Utilizes OBGYN block time whenever possible. Releases assigned blocks when requested by physician or may request surgical time outside of block time.
Coordinates surgical assist cases.
Responds to questions regarding the physicians operating (OR) schedule; communicates hospital policies and procedures to physician and practice personnel. Communicates any schedule changes with the OR PAT and Physicians.
Uses designated computer software and forms to schedule all surgical cases to be performed.
Meets with patients pre-operatively to review and discuss surgical process.
Obtains Medical Clearance from the appropriate physician.
Verifies insurance. Collaborates with hospital surgical services hospital financial counselors etc. Provides demographics and insurance information for all cases/admissions to hospital financial counselors to perform pre-admission approval. Obtains authorizations and referrals as required.
Uses Outlook calendars to input scheduled surgical cases for each physician.
Schedules appointments and testing within established guidelines including: pre-admission Testing pre- and post-operative appointments in the practice obstetric (OB) anesthesia consultation amniocentesis external versions out-patient infant circumcisions.
Acts as liaison for patients with special needs.
Checks daily obstetrical patient list for deliveries.
Notifies hospital of loss of pregnancy. Facilitates support for OB patients with loss of pregnancy.
Provides coverage of OBGYN Scheduler induction scheduling.
Monitors physician privileges to ensure that admitting privileges are current. Informs physicians whose privileges are suspended that admission cannot be accepted until notification from Health Information Services department.
Attends and participates in staff meetings.
Maintains quality assurance safety environmental and infection control in accordance with established hospital department policies procedures and objectives.
Performs other related duties as assigned.
Other information:BASIC KNOWLEDGE:
High school diploma or equivalent required.
Associates degree preferred in Secretarial Sciences or related field.
Must demonstrate excellent written and oral communication skills as well as effective prioritization and organizational skills.
Knowledge of OBGYN medical terminology and computer skills.
Demonstrates knowledge and skills necessary to provide care to patients throughout the life span with consideration of aging processes human development stages and sensitivity to cultural diversity in each step of the care process.
EXPERIENCE:
Minimum of 3 years experience as a surgical scheduler in a physicians office.
Familiarity with OBGYN medical office procedures terminology and surgical scheduling preferred.
Experience should demonstrate effective organizational leadership and communications skills and willingness to function as resource to the practice staff.
Healthcare environment such as acute care hospitals physician offices and ancillary healthcare enterprises.
Works with medical equipment and has direct patient contact.
Any potential hazards are minimized by adherence to established safety procedures and precautions including use safety equipment and protective clothing.
Lifespan is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin age ethnicity sexual orientation ancestry genetics gender identity or expression disability protected veteran or marital status. Lifespan is a VEVRAA Federal Contractor.
Location: Lifespan Physician Group Inc. USA: RI: Providence
Work Type: Full Time
Shift: Shift 1
Union: Non-Union