SUPPLY CHAIN OPS COORDINATOR

You’ll want to join Billings Clinic for our outstanding quality of care, exciting environment, interesting cases from a vast geography, advanced technology and educational opportunities. We are in the top 1% of hospitals internationally for receiving Magnet® Recognition consecutively since 2006.

And you’ll want to stay at Billings Clinic for the amazing teamwork, caring atmosphere, and a culture that values kindness, safety and courage. This is an incredible place to learn and grow. Billings, Montana, is a friendly, college community in the Rocky Mountains with great schools and abundant family activities. Amazing outdoor recreation is just minutes from home. Four seasons of sunshine!

You can make a difference here.

About Us
Billings Clinic is a community-owned, not-for-profit, Physician-led health system based in Billings with more than 4,700 employees, including over 550 physicians and non-physician providers. Our integrated organization consists of a multi-specialty group practice and a 304-bed hospital. Learn more about Billings Clinic (our organization, history, mission, leadership and regional locations) and how we are recognized nationally for our exceptional quality.

Your Benefits
We provide a comprehensive and competitive benefits package to all full-time employees (minimum of 24 hours/week), including Medical, Dental, Vision, 403(b) Retirement Plan with employer matching, Defined Contribution Pension Plan, Paid Time Off, employee wellness program, and much more. Click here for more information or download the 2022 Employee Benefits Guide.

Magnet: Commitment to Nursing Excellence
Billings Clinic is proud to be recognized for nursing excellence as a Magnet®-designated organization, joining only 97 other organizations worldwide that have achieved this honor four times. The re-designation process happens every four years. Click here to learn more!

SUPPLY CHAIN OPS COORDINATOR
SUPPLY CHAIN OPERATIONS (Billings Clinic Main Campus)
req3361

Shift: Day
Employment Status: Full-Time (.75 or greater)
Hours per Pay Period: 1.00 = 80 hours (Exempt)
Starting Wage DOE: $21.12 - $24.84

The Supply Chain Operations Supervisor provides leadership to the Supply Chain Technicians. The position is responsible for supervision of the staff and the daily operations related to distribution, mail room, copy center, courier services, warehouse, and shipping and receiving, floor stock and linen. Personnel management responsibilities include personnel selection, orientation and training and on-going education, coaching/counseling, mentoring, performance appraisals, and disciplinary processes. The Supply Chain Operations Supervisor participates in budgetary compliance, development of policies and procedures, information systems management and adherence to all quality and safety indicators.

Essential Job Functions

• Supports and models behaviors consistent with the mission and philosophy of Billings Clinic and department/service.
• Responsible for personnel management to include interviewing, hiring, orientation/training, coaching/counseling, mentoring, performance appraisals, and disciplinary actions up to and including termination as coordinated with the Manager/Director and Human Resources. Establishes priorities and assigns workloads.
• Participates in both short and long term planning and annual budgeting process. Is fiscally responsible and maintains expenses within agreed upon budgetary constraints.
• Develops and maintains policies and procedures for all service areas including distribution, mail room, copy center, shipping/receiving, floor stock and linens.
• Determines quantities for floor par and warehouse stocks. Recommends standardization of warehouse stock items and other cost containment issues.
• Assists the Fixed Assets Specialist in accounting with coordination of the equipment disposition program.
• Acts as a liaison with other departmental staff concerning supply issues. Provides advice concerning logistical support and product flow. Participates in Billings Clinic committees as appropriate (i.e., Product Standards Committee).
• Monitors distribution activities and utilizes performance improvement principles to assess and improve quality.
• Responsible for supervision, monitoring and tracking of the bulk mail accounts, fees and prepaids, business reply accounts and prepaid postage by phone budget. Coordinates closely with the primary users which include Marketing, Community Relations, Foundation, Research Division and Administration to ensure adequate budget and funding for all mail projects and services required to meet business needs.
• Monitors, verifies and tracks patient charge capture programs for reusable equipment to ensure accurate and timely posting to the billing system.
• Maintains computer application or system files that impact the warehouse issued patient chargeable goods and/or patient charge capture. Responsible for maintaining master files, troubleshooting problem scenarios. Coordinates with SCO Informatics Analyst in the design, update, scheduling of upgrades and problem resolution of information systems utilized by Supply Chain Operations Department.
• Identifies needs and sets goals for own growth and development; meets all mandatory organizational and departmental requirements.
• Maintains competency in all organizational, departmental and outside agency environmental, employee or patient safety standards relevant to job performance.
• Performs other duties as assigned or needed to meet the needs of the department/organization.

Minimum Qualifications
Education

• Bachelors degree preferred with an emphasis in business administration or related field

Experience

• Health care experience, preferred

•Or an equivalent combination of education and experience relating to the above tasks, knowledge, skills and abilities will be considered

Billings Clinic is Montana’s largest health system serving Montana, Wyoming and the western Dakotas. A not-for-profit organization led by a physician CEO, the health system is governed by a board of community members, nurses and physicians. Billings Clinic includes an integrated multi-specialty group practice, tertiary care hospital and trauma center, based in Billings, Montana. Learn more at www.billingsclinic.com/aboutus

Billings Clinic is committed to the principles of Equal Employment Opportunity. All policies and processes are designed toward achieving fair and equitable treatment of all employees and job applicants. Employees are encouraged to discuss any concerns they have in this regard with their immediate supervisor and/or the Vice President People Resources. All employees and job applicants will be provided the same treatment in all aspects of the employment relationship, regardless of race, color, creed, religion, national origin, gender, gender identity, sexual orientation, age, marital status, genetic information or disability.