Staff Assistant III (Executive Assistant)

YOUR LIFE'S MISSION: POSSIBLE

You have goals, dreams, hobbies and things you’re passionate about.

What’s Important to You Is Important to Us
We’re looking for people who not only want to do meaningful, challenging work, keep their skills sharp and move ahead, but who also take time for the things that matter to them—friends, family and passions. And we're looking for team members who are passionate about our mission—making a difference in military members' and their families' lives. Together, we can make it happen.

Don’t take our word for it.

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Basic Purpose

This position is a Staff Assistant III (Executive Assistant). The role will assist the Enterprise Risk Executive leadership team in analyzing and evaluating the activities of the department/division, to coordinate actions that cross division lines and to provide administrative support.

Responsibilities:

• Coordinate scheduling for Enterprise Risk leaders and manage calendar/events sponsored by or involving Enterprise Risk
• Take lead in actively filing documents electronically such as meeting minutes, materials created within Enterprise Risk, materials shared with Enterprise Risk staff and reference materials from meetings that senior management attends
• Collect, prepare and maintain data for analysis, reports and reference
• Coordinate and prepare agendas for meetings, events and presentations
• Coordinate travel arrangements, prepare authorizations and review expense reports
• Monitor, field and direct phone calls; document as required
• Order supplies/services and reconcile invoices
• Partner with leadership to coordinate, execute and maintain programs and initiatives
• Prepare and submit budget requirements for Annual Financial Plan (AFP)
• Proofread and edit content for standardization to ensure clarity and accuracy
• Remain abreast of corporate business plans and marketing efforts
• Represent the department/division/branch in disaster recovery plans
• Research and evaluate operational issues, inquiries and/or complaints
• Review internal studies and surveys to provide summaries to leadership
• Contribute to a culture of collaboration by actively working across business units to communicate knowledge and execute various tasks, projects or department initiatives
• Plan, develop, implement and maintain new and existing programs such as: department celebrations, employee engagement and SharePoint enhancements
• Recommend and implement technical/electronic enhancements to improve administrative operations
• Perform other duties as assigned

Qualifications and Education Requirements:

• Identify areas of improvement; determine solutions; implement enhancements/changes to improve
• Ability to maintain confidentiality and demonstrate integrity
• Ability to work independently and in a team environment
• Experience in independently managing or administering a function or project
• Extensive experience in performing clerical or administrative duties/responsibilities
• Advanced knowledge of expense tracking, budget preparation and administration
• Advanced database and presentation software skills
• Advanced organizational, planning and time management skills
• Advanced research, analytical, and problem solving skills
• Advanced skill communicating with all levels within an organization
• Advanced skill exercising initiative and using good judgment to make sound decisions
• Advanced skill interacting with staff, management, vendors and members diplomatically and tactfully
• Advanced skill presenting findings, conclusions, alternatives and information clearly and concisely
• Advanced verbal and written communication skills
• Advanced word processing and spreadsheet software skills
• Expert administrative support skills, methods and procedures

Desired Qualifications and Education Requirements:

• Executive level Assitant experience
• Associates or Bachelors degree in Business Administration or in a related field
• Working knowledge of Navy Federal products, services, programs, policies and procedures

Hours: Monday - Friday, 8:00AM - 4:30PM (hours may vary)

Location: 820 Follin Lane, Vienna VA 22180

Salary range: [$27.50 Hourly] to [$34.50 Hourly]

• Due to COVID-19 and social distancing, this position will be temporarily working from home with plans to return to campus at the desired location listed once Navy Federal is back to normal operations. The specific logistics for returning to campus will be determined at a future date by individual leadership.

Equal Employment Opportunity

Navy Federal values, celebrates, and enacts diversity in the workplace. Navy Federal takes affirmative action to employ and advance in employment qualified individuals with disabilities, disabled veterans, Armed Forces service medal veterans, recently separated veterans, and other protected veterans. EOE/AA/M/F/Veteran/Disability

COVID-19 Vaccine Information

As a COVID-19 safety measure, our employees must either provide proof of COVID-19 vaccination or follow additional safety protocols, including testing.

Disclaimer

Navy Federal reserves the right to fill this role at a higher/lower grade level based on business need. An assessment may be required to compete for this position.

Bank Secrecy Act

Remains cognizant of and adheres to Navy Federal policies and procedures, and regulations pertaining to the Bank Secrecy Act.