STAFF ACCOUNTANT - PAYROLL

Job Locations: US-CA-Oceanside Overview: Tri-City Healthcare District has been serving the North County region for almost 60 years and remains committed to providing high quality healthcare and community services for every individual we encounter regardless of race, color, ethnicity, gender, sexual orientation, disability or socioeconomic status.
Our mission is to advance the health and wellness of the community we serve. In order to achieve our mission, we see, hear and listen to our front line healthcare workers, employees, medical staff and all community stakeholders in order to understand and meet our community’s needs.

Position Summary:

Responsible for the maintenance of the Fixed Asset ledger, the financial statement report writer module, and all financial reports generated from the report writer module. Assist in the maintenance and accuracy of the general ledger and financial statements. Performs account reconciliation and prepares journal entries with supporting documentation. Monitors daily cash flow and prepares required cash statements for management. Provides support for annual audit and assists in special projects as needed. Serves as backup in the absence of the Senior Accountant.

Major Position Responsibilities:

The position characteristics reflect the most important duties, responsibilities and competencies considered necessary to perform the essential functions of the job in a fully competent manner. They should not be considered as a detailed description of all the work requirements of the position. The characteristics of the position and standards of performance may be changed by TCMC with or without prior notice based on the needs of the organization.

• Maintains a safe, clean working environment, including unit based safety and infection control requirements.
• Maintenance and accuracy of the Fixed Asset ledger:
  • Monitor and confirm all additions, disposals and transfers of assets in the fixed asset ledger.
  • Tracks and record accumulated depreciation.
  • Tracks and capitalize all construction in progress
  • Monitor and bill bond trustee as needed for approved projects.
  • Responsible for the fixed asset interface to the general ledger system by ensuring accuracy and timeliness for month end close.
• Maintains bank and investment accounts and daily cash flow statements:
  • Monitor and report daily cash flow for all cash and investments accounts to management.
  • Reconciles bank and investment accounts
  • Maintain reconciled check files from bank
• Maintenance and accuracy of the general ledger and financial statements:
  • Preparation and input of journal entries assigned.
  • Maintenance of the financial statement report writer modules, generated reports, and assist in system development and improvement.
  • Reconciliation of assigned general ledger accounts on a timely manner and propose necessary adjustments.
  • Serve as back up to Senior Accountant in preparation of required journal entries, and printing of reports for month end close.
  • Reconciles the Home Care AR system with the general ledger. Prints month end reports for Finance.
  • Works very closely with Home Care AR personnel to ensure the accuracy of the AR transactions and the recording of monthly activity to the general ledger.
  • Participate in annual independent audit by preparing required client participation schedules
• Process and take the lead during the bi-weekly payroll process:
  • Calculate hours on each timecard according to pay policies and practices.
  • Summarize hours by pay code, and distribute hours to proper cost center.
  • Enter data into Lawson Payroll system, and assure entries are balances.
  • Complete all auditing steps to assure that hours and dollars are properly recorded.
  • Work as a team to complete the payroll process according to prescribed schedule.
  • Assist in the check distribution preparation
  • Initiate payroll processing for each bi-weekly, weekly and month end close.
  • Maintain garnishment rules, and other tables as required.
  • Audit payroll reports to ensure proper deductions are calculated (i.e. FICA, Federal ,State tax, benefits, etc).
  • Ensure system procedures are followed by payroll personnel to ensure accurate and timely payroll processing.
  • Assess areas for improvement and work with software vendors and in-house Information System personnel to implement software revisions.
  • Maintain and update detail procedure list for Payroll processing.
  • Ensure accurate reports are generated and maintained for necessary audit trail.
  • Maintain payroll set up tables (i.e. pay code, pay class, pay summary group, deduction code, etc).
  • Key person for developing payroll inquiry reports either through Lawson report writer, or other query software
• Assists in special projects as requested by management:
  • Assist with processing payroll when needed.
  • Function as a backup to the payroll clerks.
  • Other duties / special projects as assigned

Qualifications:

• 1-2 years general accounting experience, required.
• Previous hospital accounting experience, preferred.
• Understanding of all aspects of generally accepted accounting principles, required.
• Demonstrate effective written and verbal communication skills, required.
• Ability to work with various levels of personnel (secretaries to senior managers), required.
• High level of personal accountability for accuracy, attention to detail and completion of work assignments, required.
• Independent, analytical thinker who can move from detailed transactions to big picture, required.
• Self-starter, self motivated. Also comfortable and confident working in a team setting, required.
• Capacity to work under conditions of constant change, deadlines, and scrutiny, required.
• High level of professional demeanor required: appearance, confidentiality, timelines, and prioritization, judgment, required.

Education:

• AS degree with emphasis in Accounting field, required.

Each new hire candidate who is offered employment must pass a physical evaluation, urine drug screen and pre-employment background checks before starting work.
**To protect the health of patients and staff, and to comply with the new State of California mandates, all job offers are contingent on the successful engagement in the TCMC COVID-19 vaccination program (fully vaccinated with documented proof or approved exception/deferral.)**
TCHD is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex (including pregnancy, sexual orientation, or gender identity/expression), age, marital status, status as a protected veteran, among other things, or status as a qualified individual with a disability.