Spiritual Renewal Center Assistant

Spiritual Renewal Center (SRC) Assistant

LOCATION: Spiritual Renewal Center

DEPARTMENT: Spiritual Renewal Center

STATUS: Non-Exempt

SALARY: Commensurate with Experience

CLEARANCES: Background, Fingerprint, & Driving

FULL OR PART TIME: Full Time, with Benefits

REPORTS TO: Director of Spiritual Renewal Center

POSITION SUMMARY

With the direct supervision from the Director, the Spiritual Renewal Assistant serves as liaison and central point of contact while performing all administrative support duties. The Spiritual Renewal Assistant will also assist the Housekeeping and Kitchen departments as necessary. This position requires discretion and use of judgment with the ability to assume responsibility, work effectively and independently under pressure, and maintain confidentiality. Position is security sensitive that requires extreme confidentiality, care, and trust.

I. ESSENTIAL DUTIES AND RESPONSIBILITIES

ADMINISTRATIVE duties

• Provide administrative support to the director while maintaining confidentiality of receipt, review, and disposal of correspondence.
• Serves as the main point of contact for receiving and placing phone calls for the Spiritual Renewal Center.
• Responsible for processing the Spiritual Renewal Center mail, direct emails, and financial transactions (invoices/accounts payable, deposits, monthly Chase expense reports, etc.) including contracts, retreat itineraries, COVID-19 waivers, applicable insurance.
• Familiarity and understanding of social media platforms while assisting in the documentation of appropriate and updated Spiritual Renewal Center information located on the Diocesan website, Facebook page, etc.
• Knowledge and continued review of policies and procedures relating to the diocese, Spiritual Renewal Center and other entities.
• Attends and prepares for meetings as requested and takes meeting minutes for filing and future reference.
• Scanning, filing, copying of required materials as needed for daily correspondence and trainings.
• Completes required reports and forms as needed and composes routine correspondence independently; prepare, and distribute communications as needed.
• Maintains office record-keeping and filing systems while maintaining confidentiality as required for the Spiritual Renewal Center.
• Develops and maintains Spiritual Renewal Center calendars that includes travel, appointments, retreats, etc.
• Prepare agendas, packets, schedules, presentations, etc. for meetings and special projects.

HOUSEKEEPING duties (Assist housekeeping with duties listed when needed, but will not supersede administrative duties)

• Cleaning and maintaining private residence or commercial building while ensuring all housekeeping sanitation requirements are met.
• Sanitize all used rooms and areas after use that includes bathroom, vanity, and shower area.
• Dust and polish furniture, fixtures, and any items with a ledge.
• Prepare and change linens on beds
• Wash, dry, fold, unload, iron and store linens for reuse
• Wash all windows when needed and in between down time
• Vacuum and clean all carpets and rugs
• Sweep, vacuum, polish, and mop all hard floors
• Use/clean/maintain all cleaning equipment such as vacuum, mops and other cleaning tools
• Protect equipment and ensure no inadequacies and communicate any defects to supervisor
• Ensure all bathrooms are properly stocked with clean linens, toiletries and other supplies
• Clean all mirrors and other glass surfaces
• Empty all trash receptacles and properly dispose of waste
• Steam/clean draperies and wash/dust/clean all window blinds
• Properly stock/store/monitor/order cleaning supplies as needed; continuous check on consumables and submit order form for ordering and replacements
• Ensure all buildings/rooms are properly cared for and inspected according to standards

KITCHEN duties (Assist kitchen with duties listed when needed, but will not supersede administrative duties)

• Properly clean and sanitize all food preparation areas according to established standards of hygiene before and after use
• Wash and appropriately store all cooking appliances, instruments, utensils, cutting boards, and dishes (all critical equipment must be cleaned)
• Assist the Cook with preparation of meal ingredients which includes; washing, cleaning, peeling, cutting and chopping fruits, vegetables, poultry and meat.
• Monitor side dish ingredients and report inventory levels to Cook and Director.
• Sweeping and mopping the kitchen floors as well as wiping down kitchen countertops and walls.
• Assist with unloading of delivered food supplies and proper organization and storing of food supplies.
• Promptly transferring meal ingredients from storage areas to the kitchen as instructed by the Cook.
• Stir and heat soups and sauces as well as preparing hot beverages
• Assist with cleaning and sanitizing dining area which includes the drink station and equipment.
• Assist during meal services with refilling of supplies in dining area for drink station.
• Prepare, set-up, clean-up tables and accessories for groups, retreats, meetings, etc.

II. COLLABORATIVE RELATIONSHIPS

• Builds trust and ongoing positive relationships with all stakeholders.
• Assists and helps maintain regular communication with all diocesan offices but especially the Office of Business and Finance, Office of Human Resources, Office of Safe Environment, Office of Communications, and Office of Youth and Young Adult Ministry.
• Foster positive communication and community relations with outside entities and agencies within the scope of the position, or as assigned by the Director or designee.
• Direct communication with pastors, religious, administrators, support personnel, retreat leaders, and other constituent groups as they relate to the Spiritual Renewal Center of the diocese.

III. WORKING CONDITIONS

• The work will be carried out in a controlled, agreeable environment as generally represented by normal office conditions, kitchen area, and housekeeping.
• This position involves office work of a professional nature and travel within the diocese.

Some nights, weekends and use of personal vehicle may be required.

IV. PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties. While performing the duties of this job, the employee is regularly required to, stand, sit; talk, hear, and use hands and fingers to operate a computer and telephone keyboard reach, stoop kneel to install computer equipment. The ability to sit for an extended period at a computer workstation, kitchen, and/or housekeeping and handle moderate noise, e.g., office with computers, phone, printers, light visitor traffic, kitchen equipment, housekeeping equipment, etc. Required regular, predictable attendance with the ability to work in a confined area with co-workers. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and ability to adjust focus due to computer work. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

V. MENTAL AND APTITUDE REQUIREMENTS

• The ability to hear and talk; strong writing skills, analytical, conceptual, problem-solving and decision-making skills; and handling multiple tasks within the confines of deadlines.
• Must have a “growth mindset” in lieu of “fixed mindset”:

• “In a growth mindset, individuals have an underlying belief that their learning and intelligence can grow with time and experience. When people believe they can get smarter, they realize that their effort influences their success, so they put in extra time, leading to higher achievements. In a fixed mindset, individuals believe their qualities are fixed traits and therefore cannot change. These people document their intelligence and talents rather than working to develop and improve them. They also believe that talent alone leads to success, and effort is not required.”

VI. QUALIFICATIONS AND SKILLS

• Associate degree required.
• Minimum of 3 to 5 years of relevant administrative work experience, executive administrative support preferred.
• Must be a practicing Catholic and in good standing with the Church.
• Acquainted with church administrative and organizational structures preferred.
• Bilingual with the ability to read, write and speak Spanish is preferred.
• Compassionate personality, patient, responsible and committed to assisting and working with children and families.
• Must possess the ability to work well independently as well as part of a team.
• Demonstrated ability to prioritize, organize, multi-task numerous complex assignments and manage time.
• Possess superior leadership, administrative, and organizational skills and a pleasant telephone personality.
• Excellent written and verbal communication skills as well as interpersonal relationship skills with the ability to compose correspondence independently.
• Must be self-motivated, able to work under pressure and able to work with a wide variety of individuals in multicultural settings.
• Experience in, knowledge of, or desire to become familiar with grant writing and/or school curriculum review is desired.
• Demonstrate sensitivity to diverse cultures.
• MUST be experienced in Microsoft Office programs, especially Microsoft Excel & Word. Use of sort, filter and mail merge is required. Knowledge of Power Point helpful.
• Knowledge of Adobe Acrobat and Adobe Reader DC programs to view, print, and edit documents as needed.
• Knowledge of working with convection ovens, braising pans, deep fryers, grill and gas ovens/burners.
• Takes extra care regarding numeration details and grammar in reporting preparation.
• Skilled in customer service and/or working with challenging personality types in demanding situations.
• Experience in successfully creating and/or improving work flow processes.
• Must have working knowledge of telephone, computer, 10-key, printer, fax machine, and other electronic devices related to the position.
• Willingness to travel and work evenings and weekends when necessary.
• Must have adequate, available and reliable transportation.
• Annually, employees must provide a copy of their valid driver’s license and proof of personal automobile insurance with adequate coverages as required by the DOV Transportation Policy. May require fingerprinting and other background checks as deemed necessary for the position requirements.
• Must adhere to DOV employee handbook of personnel policies.
• Must adhere to DOV handbook of accounting policies and procedures.
• Must maintain extreme confidentiality, care, and trust of information that may be of a personal or sensitive nature pertaining to employees, clients and/or the overall DOV.
• Position is security sensitive.

VII. HOW TO APPLY AND SUBMISSION DEADLINE

1) Completion of the following items is required for consideration:

• Diocese of Victoria Employment Application
• https://www.victoriadiocese.org/current-job-postings
• Résumé, with three (3) professional references and contact information

2) Submission deadline of required documents is:

• Wednesday, January 27, 2021

3) Submit the completed documents to:

• Melissa Salinas, Director of Human Resources

• Phone: (361) 827-7177

4) For Questions, contact:

• Melissa Salinas, Director of Human Resources
• Phone: (361) 827-7177

Note: This description is intended to indicate the kinds of tasks and levels of difficulty that will be required by this position. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.

Job Type: Full-time

Pay: $12.00 - $13.00 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends

Education:

• Associate (Preferred)

Experience:

• Administrative: 4 years (Preferred)
• Customer Service: 4 years (Preferred)

License/Certification:

• Practicing Catholic and in Good Standing with the Church (Preferred)

This Job Is:

• A job for which all ages, including older job seekers, are encouraged to apply

Company's website:

• www.victoriadiocese.org

Benefit Conditions:

• Only full-time employees eligible

Work Remotely:

• No

COVID-19 Precaution(s):

• Social distancing guidelines in place
• Sanitizing, disinfecting, or cleaning procedures in place