Special Education Secretary - Finance

Full Time, Monday-Friday, 11 month position

Job Summary:
Coordinates Special Education Finance within the Grosse Pointe Public Schools, collaborating with the Business office/Human Resources office. Manages documentation and monitoring of Section 504's, IFSP's, and Record requests.

Job Duties:

• Collaborates with the Director of Special Education and Business Affairs to administer and monitor the Special Education budget.
• Maintains Special Education budget and assists with all related budget processes throughout the school year, including:
• Processes all Special Education purchases using the SMART system.
• Manages and reviews all incoming Special Education invoices, mileage and staff travel/reimbursement requests/reconciliations and designates applicable account numbers for biweekly accounts payable runs.
• Generates reports in SMART system to research past purchases, account numbers and account balances.
• Supports the development, along with the Business office, for the GPPSS Actual Cost Report (SE4096) for Special Education and collects/submits GPPSS 4096's to Wayne County RESA.
• Works with the Business office on the Special Education Federal Grants provided to GPPSS, including IDEA Flow-through, IDEA Preschool Flow-through.
• Supports the Special Education Administration in the development of Federal budgets to support the program designs of the Federal grants, including meeting process deadlines for submittal of the grant into MEGS+.
• Works collaboratively with student service staff to maximize Medicaid revenue.
• Collects and monitors the documentation for Section 504's, IFSP's and Records Requests, for the Student Services office.

Job Qualifications:

• High school diploma required, associate’s degree or above strongly preferred.
• Previous financial or book-keeping experience required.
• Knowledge of SMART or other financial/GL systems.
• Proficiency with Microsoft Office (Word, Excel, Access, Outlook)
• Excellent computation, organizational, detail-orientation and time-management skills.
• Ability to work confidentially, professionally and effectively with district staff and outside organizations.
• Ability to complete multiple tasks accurately with regular interruption.
• Excellent communication skills

A successful candidate for this position has demonstrated the skills or abilities to:

LANGUAGE SKILLS:

Read and interpret documents such as procedure manuals
Write routine reports and correspondence
Speak effectively before groups of people
Communicate clearly and concisely, both orally and in writing

MATHEMATICAL SKILLS:

Calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages
Apply concepts of basic algebra

REASONING ABILITY:

Apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
Deal with problems involving several concrete variables in standardized situations

OTHER SKILLS and ABILITIES:

Develop effective working relationships with co-workers and staff
Perform duties with awareness of all district requirements and Board of Education policies
Operate standard office equipment
Must be punctual, dependable and work with accuracy
Maintain confidentiality of employee records
Perform outstanding customer service

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand, walk, operate a computer and payroll stuffing machine, and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds, such as payroll reports. Specific vision abilities required by this job include close vision and depth perception.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in this environment is usually quiet. Positions demands meeting deadlines with severe time constraints.

METHOD OF APPLICATION:
All applicants must complete the online application

https://www.applitrack.com/gpschools/onlineapp/JobPostings/view.asp?FromAdmin=true&AppliTrackJobId=3296

Job Type: Full-time

Pay: $12.97 - $21.62 per hour

Application Question(s):

• Do you have knowledge of SMART or other financial/GL systems?

Education:

• High school or equivalent (Required)

Experience:

• Bookkeeping: 1 year (Preferred)

Work Location: One location