Site Manager- Facilities - Cactus/Jones/LDRC - 02602

Site Manager- Facilities - Cactus/Jones/LDRC - 02602Phoenix, AZ, USA Req #17

Thursday, January 7, 2021

Community Bridges, Inc. (CBI) is an integrated behavioral healthcare agency offering a variety of different programs throughout Arizona. CBI provides residential, outpatient, inpatient, patient-centered medical homes, medication-assisted treatment, and crisis services to individuals experiencing crisis, opioid use disorder, homelessness, and mental illness.

Essential Duties
and Responsibilities: include the following:

Responsible and Accountable for the appearance and
condition of the assigned facility.

Manages inventory of supplies to ensure that
assigned site is always stocked with the necessary items.

Manages sufficient supplies for the operation of the
facilities. These will include but not
limited to: o Office
Supplies o Clinical
Supplies o Patient
Scrubs o Maintenance
Supplies o Housekeeping
Supplies o Food o Kitchen
Supplies o Staff
Company Shirts o Vehicle
Supplies o Equipment
Supplies o Group/Meeting/Break
Room Supplies o Medication/Medical
Supplies– (Assigned nursing staff determines what is needed)

Manages and prepares the purchase orders for all direct
bill supply orders while following current purchasing procedures. Matches up the approved purchase order with
delivery receipts and ensures they are submitted to Accounts Payable in a
timely manner.

Manages and prepares the purchase orders for all
credit card purchases while following current Wells Fargo credit card
purchasing procedures. Completes
assigned monthly reconciliation coding. Ensures
that all appropriate documentation accompanies receipts for all purchases. Submits them to assigned approver.

Manages and prepares purchase orders for all other
purchases that are Direct Billed such as food, housekeeping, kitchen and office
supplies, keeping within the budget guidelines for those areas.

Manages the Petty Cash account in accordance with
the Financial Policies Procedures F-5.

Places orders with the Facilities Department when company
uniforms are required for appropriate personnel.

Manages the maintenance of the contact the
appropriate representative to ensure copiers and printers are kept in working
order and to ensure postage meter is kept in working order.

Manages the payroll and time card related entries to
ensure accurate processing and timely submittal.

Approve and monitor PTO requests for employees whom
report to the Site Managers.

Perform administrative duties including the
following: o Ensures the
public is always treated with good customer services. Directs phone calls to
the appropriate destination. o Maintains
general organization of the office. o Distribute
facility mail and incoming fax documents. o Maintain
meeting reservations. Attend meetings as
directed. o Replenish
agency brochures and business cards. o Ensure
proper postage is applied to outgoing mail.
o Distribute
training certificates, cards, and badges. o Post
current agency phone lists.

Attend and participate in Safety Meetings. Shares
and disseminates the information received by the Health and Safety Coordinator.

Responsible for ensuring the monthly facility safety
inspection sheet is completed monthly so we are always ready for inspection Once completed, send to the Health and Safety
Coordinator.

Responsible for the Health Inspections for the
assigned location. o Rural Areas
are also responsible for the Annual and Bi-Annual inspections. Health and
Safety coordinator will coordinate the Rural Area inspections with the Site
Managers.

Ensure Fire & Safety binder is kept on site
containing current and updated fire inspections and appropriate documents per
tabs in binder.

Ensure Cooks maintain current Food Handler’s cards
and are following proper food handling and kitchen sanitation procedures.

Ensure Food Service Manual is updated and contains
current inspections and appropriate documents per tabs in manual.

Ensure all required Licensure, Labor Laws, etc. are
posted. Quality Management and HR
provide updated postings.

Responsible for recording payments as received from
client (3 copy receipt book) and secures funds until they are deposited or sent
to the accounts payable department where applicable.

Maintains the vehicle check-in and check-out
process.

Coordinates vehicle maintenance with the Fleet
Administrator, coordinating vehicles down time and when they are ready for use.

Provides Notary Services for the site location.

Assist
with special projects and other duties as assigned. Duties
may differ depending on site assignment and location.

Supervisory Responsibilities:

This position has
supervisory responsibilities:

Responsible for the management of building techs,
service workers, housekeeping and kitchen staff at the assigned facility.

Ensures that the building techs, service workers, housekeeping
and kitchen staff are supervised and evaluated effectively and are provided with
the tools and support (fiscal, material, and educational) needed to perform
their essential duties.

Trains, mentors, and appraises building techs, service workers,
housekeeping and kitchen staff effectively. Takes corrective action as necessary on a
timely basis and in accordance with company policy. Consults with Human
Resources as appropriate.

Competencies: To perform the job successfully, an
individual should demonstrate the following competencies:

Problem Solving - Identifies and resolves problems in a timely manner;
Develops alternative solutions.

Project Management - Develops project plans; Coordinates projects; Completes
projects on time and budget.

Customer Service - Responds promptly to customer needs; Responds to requests
for service and assistance.

Oral Communication - Speaks clearly and persuasively in positive or negative
situations; Listens and gets clarification; Responds well to questions.

Written Communication - Writes clearly and informatively.

Delegation - Delegates work assignments; Sets expectations and monitors
delegated activities.

Leadership - Exhibits confidence in self and others; Inspires and
motivates others to perform well; Effectively influences actions and opinions
of others; Gives appropriate recognition to others.

Managing People - Takes responsibility for subordinates' activities;
Provides regular performance feedback; Develops subordinates' skills and
encourages growth; Improves processes, and services.

Quality Management - Looks for ways to improve and promote quality.

Cost Consciousness - Works within approved budget; Develops/implements cost
saving measures.

Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity
for cultural differences; Educates others on the value of diversity; Promotes a
harassment-free environment; Builds a diverse workforce.

Ethics - Treats people with respect; Keeps commitments; Inspires the trust of
others; Works with integrity and ethically; Upholds organizational values.

Organizational Support - Follows policies and procedures; Supports organization's
goals and values.

Judgement - Displays willingness to make decisions; Exhibits sound and accurate
judgment; Supports and explains reasoning for decisions.

Motivation - Sets and achieves challenging goals.

Planning/Organizing - Prioritizes and plans work activities; Uses time
efficiently; Sets goals and objectives; Organizes or schedules other people and
their tasks.

Professionalism - Approaches others in a tactful manner; Treats others with
respect and consideration regardless of their status or position.

Quality - Ensures that grounds and buildings are safe, secure and in good
condition. Ensures that the decoration
of the buildings and the landscaping of the grounds provide a therapeutic
environment for all patients.

Quantity - Meets productivity standards.
Responds to requests within a reasonable deadline to ensure property is
safe.

Safety and Security - Observes safety and security procedures; Reports
potentially unsafe conditions.

Adaptability - Adapts to change in work environment; Changes approach/method
to best fit situation.

Innovation - Displays original thinking and creativity; Meets
challenges with resourcefulness; Generates suggestions for improving work.

Qualification Standards:

To perform this job successfully, an
individual must be able to perform each essential duty satisfactorily. The
requirements listed below are representative of the knowledge, skill, and/or
ability required, while utilizing experience and judgment to accomplish goals.

Education and/or
Experience:

High school Diploma or GED

2-3 years of experience in business administration,
or

Similar combination of education and experience.

Knowledge of State and Federal Regulations related
to the Health and Sanitation and Fire Inspections.

Supervisory experience required.

Skills:

Strong supervisory skills coupled with excellent oral and written
communication skills.

Ability to remain flexible and resourceful to accomplish goals and
objectives within an ever-changing environment of shifting priorities and
challenging situations.

Ability to work collaboratively with peers, managers, directors.

Continually
demonstrate the ability to handle confidential and sensitive information.

Ability
to support the site’s daily administrative duties.

Ability
to process information in Microsoft Outlook, Word, Excel, PowerPoint.

Ability
to prioritize tasks and utilize time management skills.

Ability
to utilize Internet search engine tools for research.

Ability
to speak Spanish helpful.

Certificates, Licenses, Registrations:

Valid
Arizona Driver’s License in good standing

Food
Handlers Card

Level
1 Fingerprint Card (Women’s and Children’s programs and any additional facility
required to implement this requirement. This can vary based on program
requirements.)

Notary
Certificate

Physical Demands:

Must be able to
lift and/or move up to 25 pounds; may occasionally be required to lift and/or
move up to 50 pounds with assistance.

Must be able to
sit or stand and walk for extended periods of time.

Work Environment:

Exposed to a varying combination of office, kitchen, facility and
environmental conditions.

The work
environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job. Upon
request, Community Bridges, Inc. may provide reasonable accommodations to
qualified individuals with disabilities in order to help them perform the
essential functions of their jobs.

This job description does
not state or imply that these are the only duties to be performed by the
employee assigned to this position.
Employee in this position will be required to follow any other
job-related instructions and to perform any other job-related duties directed
by Facilities Services.

CBI Offers an excellent benefits package!

• Medical, Dental, Vision, Disability, Life, Supplemental plans - Hospital indemnity/ Critical Illness, Pet Insurance, Dependent Care Savings, Health Care Savings, 401K with employer match - 100% vested upon enrollment, Generous PTO accrual, Wellness programs, Tuition Reimbursement and Scholarship Programs, incentives, and more!
• For the past four years, The Phoenix Business Journal has recognized CBI as one of the top ten healthiest mid-size employers in the Valley.

CBI treats patients from all different walks of life and believes in maintaining the dignity of human life. Recovery is possible!

Other details

• Pay Type

  Salary