Senior Program Coordinator Supervisor

Position Details

Recruitment/Posting Title Senior Program Coordinator Supervisor
Job Category Staff & Executive - Administrative & Support
Department SAS - Economics
Overview

The School of Arts and Sciences (SAS) at Rutgers University is the largest academic unit of the University and is comprised of 41 academic departments spanning humanities, social, physical and life sciences and over 100 different majors, plus programs, centers, bureaus and institutes. SAS has a membership of over 2,000 permanent and temporary faculty (instructional and research), teaching and graduate assistants, part-time lecturers, and post-doctoral appointees, and over 500 administrative staff.

Arts and Sciences delivers a wide array of services in support of the teaching, research, and service missions of the School. We are committed to providing academic departments, programs, and centers in the School of Arts and Sciences with reliable and trusted service, clear policies and procedures, innovative technologies, and a commitment to administrative excellence and efficiency.

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Senior Program Coordinator Supervisor for the Department of Economics. Reporting to the Sr. Department Administrator and working closely with the Graduate Program Director (GPD) and the Undergraduate Program Director (UPD), independently executes comprehensive, complex, and confidential planning, management and day-to-day administration of the multifaceted programs, supporting departmental academic and administrative leadership, as well as Program, Advising, Recruitment and Admissions committees. The position organizes, coordinates and administers the graduate and undergraduate programs for the Rutgers Department of Economics.

Among the key duties of this position are the following:

• Serves as the senior administrative program advisor to prospective graduate and undergraduate students and all full- and part-time current graduate and undergraduate students regarding a broad range of academic, financial, and international issues.
• Independently performs oversight and tracking of the graduate and undergraduate instructional support budgets, including analyzing allocations and coordinating support from various sources (SAS, fellowships, research grants, designated, etc.), and overseeing and approving the processing of payroll and personnel actions (SAS Appointment Portals).
• Maintains and overseas records of inter department transfers and coordinates year-end close out transactions.
• Collects, prepares and maintains various administrative documents, records and data; preparing a broad range of statistical and narrative reports.
• Supervises and administers seminar and visiting programs, including expense management.
• Supervises and provides work direction to lower level staff, assigned work study students and casual staff. Identifies, develops, and implements office procedures to ensure that operational and administrative systems are maintained in a well-organized manner and in compliance with university policies.
• Prioritizes the workflow of the graduate and undergraduate programs, identifies and resolves routine and non-routine conflicts and issues, and prepares and implements administrative guidelines and procedures for the academic unit and submits conclusions and recommendations in support of the mission of the Department.
• Performs professional level work as appropriate and assigned consistent with an understanding of the mission, vision, role, and goals of the department and the graduate and undergraduate programs, independently executing responsibilities within broad work parameters and under general supervision.

Position Status Full Time
Hours Per Week
Daily Work Shift
FLSA Exempt
Grade 05
Position Salary
Annual Minimum Salary 58549.000
Annual Mid Range Salary 74109.000
Annual Maximum Salary 89669.000
Standard Hours 37.50
Union Description Admin Assembly (MPSC)
Payroll Designation PeopleSoft
Benefits

Information about the benefits provided to Rutgers employees can be found at: http://uhr.rutgers.edu/benefits/benefits-overview

Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Minimum Education and Experience

• Bachelor’s degree or equivalent combination of education and/or experience.
• A minimum of two (2) years of administrative, program coordination and or office management experience.

Certifications/Licenses
Required Knowledge, Skills, and Abilities

• In depth understanding of personnel, budget, curriculum experience, and computer experience with Excel, Word, and database management.
• Advanced Excel skills.
• Ability to deal with all levels and types of people from various cultural backgrounds.
• Ability to communicate to faculty, staff, and students, both orally and in writing regarding policies, programs, etc.
• Must have excellent organizational, communicative, and interpersonal skills.
• Ability to multitask and to rapidly change priorities according to deadlines.
• Good communication and organizational skills, and the ability to attend to multiple demanding priorities.
• Use of personal vehicle in order to travel for business demands; a valid driver’s license would be required for this position.

Preferred Qualifications

• Experience that demonstrates knowledge and understanding of program administration in an academic research setting is preferred.
• Experience supervising employees, including coaching, appraisals and progressive discipline.
• Knowledge of academic department procedures and curricular matters.
• Experience with Rutgers payroll and personnel systems, accounting and other online systems such as using and creating databases, database management and using advanced features in Excel.
• Experience with Rutgers University system applications such as purchasing, financial systems, Personnel systems (HCM), IMS, GradPortal, Sakai, database software and Joomla!.
• Ability to utilize applications such as Word, Excel, Powerpoint, e-mail (e.g. Outlook), electronic calendar, internet browsers, acrobat, and data tracking tools preferred.

Equipment Utilized

• Excel, Word, Adobe, CornerStone, Discoverer, RIAS, Absence Reporting System, SAS Graduate School Tracking System, SAS Department Profile, SAS Commitment Database, SAS PTL/Coad, TA/GA and NTT requests, DICES Summer Session/Winter Session Appointment data portal, Computer literacy in Windows,

Physical Demands and Work Environment

• The work environment is busy with activity of students, faculty and staff coming and going as needed, with no standard or designated quiet time to attend to daily work; must be able to handle interruptions and quickly re-establish focus on multiple tasks at hand on a continual basis.

Special Conditions

• Clean Driving Record

Posting Number 21ST0110
Posting Open Date 01/15/2021
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus College Ave (RU-New Brunswick)
Location Details

New Brunswick, NJ 08901

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Do you have a minimum of a Bachelor’s degree or equivalent combination of education and/or experience?
  • Yes
  • No
• * Do you have a minimum of two (2) years of administrative, program coordination and or office management experience?
  • Yes
  • No

Applicant DocumentsRequired Documents

• Resume/CV
• Cover Letter/Letter of Application
• List of Professional References (contact Info)

Optional Documents