Senior Program Associate/Program Associate

Panagora Group is a social enterprise dedicated to providing high-quality, high-impact international health, development, and learning consulting. We are a dynamic woman- and employee-owned small business partner focused on market-based and integrated local solutions that strengthen country capacity and independence; and on learning, communications, and technology solutions to accelerate and heighten impact. As a small business, we are able to implement novel and innovative approaches using highly participatory approaches to mobilize community, civil society, and government energy in defining and owning solutions, and to promote inclusive development that benefits all groups.

Job Description

Panagora seeks program associates to provide a broad range of project management support, financial management, and operation support to sub and prime contracts. As part of a team, the successful candidate will also participate in new business activities and uphold new business and project management standards, policies, and procedures.

Duties and Responsibilities

Program Management

• Serve as an interface with Panagora field and U.S.-based project staff, as well as short and long-term consultants.
  
• Track consultant assignments and billing on a monthly basis to support the correct and timely completion of timesheets.
  
• Draft and initiate requests for approvals for new staff to the client.
  
• Edit and format documents according to standard templates and style standards.
  
• Support recruitment and fielding of full-time and short-term personnel based on scopes of work and negotiated subcontract and/or prime contract agreements.
  
• Establish, maintain, and develop a smooth working relationship with activity staff, consultants, and clients.
  
• Support communications between home office, field office, and technical and management staff to ensure regular, open communication, including note-taking at routine team meetings.
  
• Track weekly activities and report out at staff meetings.
  
• Assist with meeting logistics, including scheduling, preparing agendas, sending appointments, taking and circulating notes, and following up on action items after meetings.
  
• Coordinate travel arrangements, review and process expense reports for approval.
  
• Coordinate with stakeholders internally and externally, as assigned.
  
• Foster an inclusive, respectful work environment consistent with Panagora’s values related to diversity, equity, and inclusion.
  
  

Financial Management:

• Support in conducting critical review and reporting of project financials; track project activities and cost categories in line with the approved budget, forecasting, and evaluation of burn rate.
  
• Monitor the financial, administrative, and technical aspects of the project in line with Panagora policies and donor requirements.
  
• Support the update, review, and maintain subcontracts and modifications.
  
• Support quality reviews and validation of monthly invoices supporting documents for accuracy and submission to the client.
  
• Maintain, and update financial databases and spreadsheets and generate various financial reports as required.
  
• Set up purchase orders and work orders in Deltek Costpoint for project staff and consultants and check to ensure they have all the relevant information and are coded correctly.
  
• Interface with functional support areas, including Finance and Administration, Contracts, Human Resources, peers, and liaison for the project.
  

• Support Proposal development across Panagora programs.
  
• Serve in a variety of roles during capture and live proposal cycle.
  
• Support efforts to capture and share the knowledge developed through Panagora programs.
  
• Assist in formatting and editing of proposals.
  
• Other new business tasks as required.
  
  

• Bachelor’s degree in public health, international development, or relevant field with 1-2 years’ experience OR advanced degree with 1 year experience in a relevant field
  
• Internships or work experience in international development desired
  
• Familiarity with USAID global health and international development programming desired
  
• Project management and new business skills desired
  
• Working knowledge of integrated health, private sector health programming, capacity building, monitoring and evaluation, and/or knowledge management desired
  
• Experience in developing collaborative relationships, particularly with field-based staff
  
• Solid understanding of field needs and how HQ can support a field office to deliver quality results on time within budget
  
• Strong change management, results oriented and decision-making skills
  
• Excellent presentation skills and verbal and written communications skills
  
• Excellent skills in facilitation, team building and coordination
  
• Strong interpersonal skills and ability to work independently and within a team
  
• Demonstrated self-starter with leadership skills, versatility, and integrity
  
• Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform
  
• Demonstrated experience with MS Office software suite (Word, Excel, PowerPoint, etc.)
  
  

To qualify at the Senior Program Associate level:

• Bachelor’s degree in public health, international development, or relevant field with 3-4 years’ experience OR advanced degree with 1 year experience in a relevant field
  
• Work experience in international development desired
  
• Demonstrated experience in international development programming with USAID or similar contractor or donor desired
  
• Demonstrated program management experience
  
• Experience in developing collaborative relationships, particularly with field-based staff
  
• Solid understanding of field needs and how HQ can support a field office to deliver quality results on time within budget
  
• Strong change management, results oriented and decision-making skills
  
• Excellent presentation skills and verbal and written communications skills
  
• Excellent skills in facilitation, team building and coordination
  
• Strong interpersonal skills and ability to work independently and within a team
  
• Demonstrated self-starter with leadership skills, versatility, and integrity
  
• Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform
  
• Demonstrated experience with MS Office software suite (Word, Excel, PowerPoint, etc.)
  
  

Preferred Qualifications:

• Experience living and working in a developing country strongly preferred
  
• Proficiency in one or more foreign languages, specifically Spanish and/or French preferred
  
  

Reports to: Program Manager I, Program Manager II, or Senior Program Manager

No telephone inquiries, please. Finalists will be contacted. Only applicants who include the required application components will be considered.

Panagora Group is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Due to the ongoing pandemic and based on guidance from the CDC, federal and local government agencies, Panagora Group is currently working a hybrid work schedule, including fully and partially remote work schedules. COVID vaccination will be required to work onsite at Panagora home office or project site located on US Government property.

Panagora Group, Inc. offers competitive salaries including regular performance reviews and merit increases with an excellent insurance program (health, dental and vision) paid leave, holidays, bonuses, employee assistance program, training and development assistance, commuter allowance, phone allowance, Society for International Development and Humentum Memberships, as well as employee stock ownership (ESOP) and 401K programs.

• Note: Panagora does not offer visa sponsorship at this time.