Senior Grants & Contracts Accountant

Mary's Center is committed to promoting diversity, equity and inclusion (DEI) within our organization and the communities we serve. We embrace diversity of experiences, ideas, and individuals, and seek to bring diverse group of candidates to the table.

Important Note: Mary’s Center is mandating the COVID-19 vaccine + booster for all staff.

Senior Grant Accountant will be primarily responsible for maintaining/managing grant and contract invoicing and reporting to grantor agencies, maintaining professional relations with programs and grant/contract monitors, following up with grantors and contractors to ensure payments are received in a timely fashion and ensuring adequate records are maintained for all grants and contracts.

Reportability

This position will report directly to the Senior Accountant II.

Essential Duties and Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

• Prepare all required grant and contract invoices for submission to the appropriate agencies and post to sub-ledger and GL in a timely fashion as required by grantor.

• Maintain filing system for grant & performance contracts, checks, correspondences, invoices, grant reconciliations and reports pertaining to each award.

• Review grant spending reports with program managers on a monthly basis to assist them with budget to actual analysis and provide feedback on the milestone and actions to be taken.

• Assure all reports, invoices and renewals are in compliance with schedules stipulated in the grant or contract awards – work closely with the Grant committee to get notification of when reports are due.

• Responsible for monthly grants account reconciliation to assure all grant revenues, and expenses, accounts receivable and deferred revenues are recorded in the appropriate months. Release Temporary restricted revenues on a monthly basis.

• Follow up with grantors regarding invoice payment status and document on the receivable status report on a monthly basis.

• Train or coach other Staff Accountants and serve as backup for other Grant Accountants as necessary.

• Prepare assigned functions required for month-end closing.

• Work closely with program staff and finance team to coordinate and provide documentation for grant site visits and all other financial audits.

• Perform other tasks as requested by the Senior Accountant II, Controller or CFO to maintain the fiscal well-being of Mary’s Center.

The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience – Minimum of two (2) years of experience in a non-profit contract/grant management setting. BA in Accounting or Finance preferred, or equivalent experience. Requires experience in working with computerized accounting systems; ability to prioritize and manage multiple tasks, strong analytical and organizational skills. Ability to work/communicate effectively in a team, across organizational lines, and with program staff, grantors, donors, vendors, and community.

Physical Demands – Regularly required to sit; frequently required to reach with hands and arms; required to walk, stoop, kneel, crouch, talk or hear; must be able to lift objects up to twenty-five (25) pounds.

Work Environment – Mostly in a typical office and/or home setting with quiet to moderate noise level. May be exposed to extreme cold, heat, and humidity due to outside weather conditions. Opportunity to work a hybrid schedule – remotely & onsite, as needed.

Benefits:

• Competitive benefits package, including medical, dental & vision insurance, plus retirement options

• 25 days of paid time off (PTO) annually, in addition to 10 paid holidays, plus 5 educational days to attend training and conferences

• $2000/year tuition reimbursement to attend training and conferences

• WMATA metro/bus subsidy