Senior Administrative Assistant - SAA - 22-022000666 - Rahway, NJ

Title: Senior Administrative Assistant - SAA - 22-022000666 - Rahway, NJ
Location: Rahway, NJ

Key Responsibilities:

The primary activities include but are not limited to the following:

• General Secretarial/Clerical duties Work requires the coordination and performance of multiple tasks while understanding the project principles and technical skills related to own work assignments.
• Produces/completes various work assignments requiring advanced analytical ability, independent judgment, creativity and problem-solving skills.
• Works in teams or independently as needed and as relevant to complete work assignments and various tasks.
• Completing monthly expense reports for several managers.
• Updating monthly organization charts for the Process Chemistry and Discovery Process Chemistry groups.
• Coordinating and scheduling candidate interviews Calendar scheduling/planning; managing calendars for multiple executives.
• Communication Skills must be at a level to effectively interact with company executives and internal/external clients to maintain workflow.
• Ability to handle and prioritize many simultaneous assignments.
• Experience with event planning and coordination.
• Extraordinary attention to detail.

Education Required: High School Diploma
Preferred: Advanced education or certifications such as (e.g. Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification)

Qualifications:

• The candidate will be supporting 2 Exec Director, 8 Directors and their supports
• These candidates could be asked to do a side-by-side with the Manager for a Show Me approach that they are able to Schedule interviews, enter expenses and navigate through Microsoft office

Role Summary:

• The Administrative Associate provides proactive, high-quality, flexible, and reliable administrative support to the Process Chemistry and Discovery Process Chemistry group in Process Research & Development.
• This role assists with administrative functions relating to organization and communication across the team and ensures the efficient operation of team members.
• We are seeking candidates who are proactive and act with a sense of urgency, thrive in complexity, demonstrate resilience, and model the highest caliber of values and standards.
• In addition to supporting the Process Chemistry and Discovery Process Chemistry groups, the role supports various division-related committees and meetings that enhance the division and further its goals.

Required Experience:

• Minimum of (5) years of Administrative Assistant experience.
• Advanced computer skills using MS Office Suite (Outlook, Word, Excel, PowerPoint etc.) and operation of other peripheral devices
• Demonstrated experience scheduling and coordinating multiple calendars SAP experience: Expense Reports; Purchase Orders and Payment Requests; Vendor Add Forms Professional communication skills