Senior Administrative Assistant

SUMMARY:

Performs administrative, logistics and website support services for the office of the Director, Management Operations Directorate (Code 200) at Goddard Space Flight Center, Greenbelt, MD.

DUTIES AND RESPONSIBILITIES:

• Answers telephone and routes callers to proper functional area or takes and relays messages to appropriate personnel.
• Maintains calendars, scheduling meetings and appointments for staff as well as meeting room requests for building 26
• Orders office supplies and distribute to office staff
• Oversee maintenance requirements and schedules vendors in accordance with maintenance agreements for duplicating equipment
• Operates office and production equipment such as photocopiers, fax machines
• Operates personal computer to access e-mail, electronic calendars, and other basic office support software
• Coordinates travel arrangements for staff as assigned
• Collection, coordination and reporting for training requirements for staff as assigned
• Workforce planning for organizational codes as assigned
• Property custodian for codes as assigned
• Reviews all correspondence for typographical errors, grammatical accuracy and proper format
• Maintains a tracking system for all correspondence routing through the Directorate, working with other admins as required
• Supports the Directorate and Divisions as required with various presentation preparations
• Tracks ESD orders and MOSI tickets to include placing/tracking/resolving
• Prepares presentations using Power Point and/or other presentation software
• Provides technology support to Building 26 conference rooms’ equipment for all scheduled meetings when needed
• Aids in the workflow process of Civil Servant personnel actions
• Provides support gathering, consolidating, reviewing and tracking all training requests and SF-182s
• Serves as the Lead Web Content Editor for Code 200

• Creates and edits web pages; collecting, developing, proof-reading and managing content for all 200 Directorate websites as well as tracking and maintaining a running log of all changes, edits, etc.