Secretary (OA)

DutiesSummary

Reclamation is seeking a career professional looking for an opportunity to capitalize on his or her expertise as a Secretary (OA). Make a difference in the West by assisting in meeting increasing water demands while protecting the environment.

Location - Washington, District of Columbia, Deputy Commissioner's Policy, Administration & Budget and Program & Budget Office, Washington, DC.


Responsibilities

The primary duties of this position are:
Plans travel itineraries and schedules, including overseas travel, for the Commissioner's Office.

Schedules transportation reservations and travel accommodations in accordance with the traveler's specific needs (i.e., seating, meals, time preferences, etc.) Prepares a travel authorization for traveler's approval using Federal travel system, and completes and submits travel vouchers in the Federal travel system when the traveler returns to their duty location.

Responsible for arranging the Commissioner's, executives, supervisors, and staff meetings and conferences to include notifying attendees of location, time and date, in consultation with the appropriate staff. Prepares agenda, briefing books, and handouts for meetings; assigns deadlines on action items to specific staff and organizational groups.

Writes nontechnical correspondence and other confidential documents for the Commissioner, executives, and supervisors.

Coordinates and assists the staff in a variety of confidential matters. Participates in meetings and may be asked to contribute to program discussions.

Travel Required

Not required

Supervisory status

No

Promotion Potential

9

• Job family (Series)

  0318 Secretary

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• Requirements

  RequirementsConditions of Employment

  To be eligible, an applicant must meet the following:

  • U.S. Citizen or National
  • Suitability for Federal employment determined by background investigation
  • Submit a resume and supporting documentation See How to Apply
  • Meet specialized experience requirements See Qualifications
  • Submit transcripts, if required, to verify education requirements
  • For veterans consideration, submit documents under Required Document
  
  Applicants must meet all qualification requirements, by the closing date of the announcement 01/13/2021.
  
  This vacancy is accepting the first 75 applicants and will close on the posted closing date or when the applicant limit is met.
  
  Applicants may be required to serve an initial probationary period.
  QualificationsGS-08: To qualify at the GS-08 level, applicants must possess one year of specialized experience equivalent to at least the GS-07 in Federal service. Specialized experience at this level is defined as: Experience serving as a secretary or principle personal assistant to a manager, making commitments for supervisors without prior approval, explaining non-technical policies/procedures with authority to establish administrative priorities, assign work, interpret guidelines, and manage the office. In addition, experience serving as an office manager or secretary responsible for providing direction and leadership to subordinate or lower level secretaries by coordinating assignments, establishing administrative procedures for the office, reviewing correspondence and other documents prepared by clerical personnel, etc.
  
  GS-09: To qualify at the GS-09 level, applicants must possess one year of specialized experience equivalent to at least the GS-08 in Federal service. Specialized experience at this level is defined as: Experience serving as a secretary or principle office assistant performing the full range of secretary duties such as the following: controlling and reading all incoming correspondence, screening items to be handled personally, and forwarding the remainder for action; assembling background information and suspense dates before routing mail; proofreading documents for procedural and grammatical accuracy, factual correctness, and proper format; making extensive travel arrangements; preparing and processing time and attendance; responding to a variety of inquiries and requests from higher echelons, and the general public, ascertaining the role and authority of the requester, and providing responses based on the policies, preferences, and priorities of the office.
  
  Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. Applicants will receive credit for all qualifying experience, including volunteer experience. Education
  Additional information

  At the present time, we have one vacancy; however, this announcement may be used to fill additional, equivalent positions at this duty location.
  
  Reclamation has determined that the duties of this position are suitable for telework and the selectee may be allowed to telework with supervisory approval.
  
  DOI uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including applicant rights and responsibilities, please visit https://www.e-verify.gov/
  
  Selective Service: Male applicants born after December 31, 1959 must certify registration with the Selective Service System or that the applicant is exempt from having to do so under the Selective Service Law. Go to: https://www.sss.gov

  
  How You Will Be Evaluated

  You will be evaluated for this job based on how well you meet the qualifications above.

  Category rating and selection procedures will be used to evaluate applications from this announcement. If an applicant meets the basic qualification requirements, his/her on-line responses to the vacancy assessment questionnaire will be used to determine the quality and extent of his/her experience, education, training, etc., for placement in one of the following categories: 1) Best Qualified, 2) Well Qualified, and 3) Qualified. Qualified candidates will be assigned a numerical score on a scale of 70-100. The Category Rating Process does not add veterans' preference points or apply the "rule of three" but protects the rights of Veterans by placing them ahead of non-preference eligibles within each quality category. Veterans' preference eligibles who meet the minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent will be listed in the highest quality category (except in the case of scientific or professional positions at the GS-09 level or higher). The assessment questionnaire will take approximately 20 minutes to complete.
  
  Applicants will be further evaluated on the following Competencies through his/her resume and responses to the online questions.
  
  Writing: Uses correct English grammar, punctuation, and spelling to communicate thoughts, ideas, information, and messages in writing.
  
  Clerical: Knowledge of filing, typing, entering data, maintaining records, taking shorthand, and using and completing forms.
  
  Administration and Management: Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.
  
  Customer Service: Works and communicates with clients and customers (e.g., any individuals who use or receive the services or products that your work unit provides, including individuals who work in your agency or in other agencies or organizations outside the Government) to satisfy their expectations. Committed to quality services.
  
  Applicant's answers to questions will be verified against information provided in their online resume. Be sure that the resume clearly supports the responses to all the questions by addressing experience, education, and/or training relevant to this position. Applicants must make a fair and accurate assessment of their qualifications. If a determination is made that an applicant has rated themselves higher than is apparent in his/her description of experience, competencies, skills, and/or education/training OR that his/her resume/application is incomplete, the applicant may be rated ineligible or his/her score may be lowered.
  
  Preview assessment questions here: https://apply.usastaffing.gov/ViewQuestionnaire/10996740
  

  Background checks and security clearanceSecurity clearance

  Not Required

  Drug test required

  No

  Position sensitivity and risk

  Moderate Risk (MR)

  Trust determination process

  Credentialing, Suitability/Fitness

• Required Documents

  Required Documents

  To be considered for this position, applicants are required to submit a resume, an on-line assessment questionnaire, and the following supporting documents, as appropriate.
  
  Resume: Applicants must submit a resume that demonstrates how skills and experiences meet the qualifications and requirements listed in the job announcement to be considered for the job. Each job experience should at least include start and end dates (month and year) and number of hours worked per week. For more information: https://www.usajobs.gov/Help/faq/application/documents/resume/what-to-include/
  
  DD-214, Certificate of Release from Active Duty: Applicants who are entitled to veterans' preference must submit a copy of his/her DD-214 (Member 4 Copy preferred, including character of service), or an official statement of service from his/her command if he/she is currently on active duty, or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that proves the applicants military service was performed under honorable conditions. If the applicant has a compensable service-connected disability, submit a Standard Form (SF) 15, Application for 10-Point Veteran Preference, and the required documentation requested by this form, in addition to the DD-214.
  
  For information on veteran's eligibility visit: https://www.fedshirevets.gov/hire/hrp/vetguide/index.aspx
  
  CTAP/ICTAP: CTAP/ICTAP provides placement assistance to permanent Federal employees who are surplus, displaced, or involuntarily separated. Applicants claiming CTAP/ICTAP eligibility must submit a copy of their most recent performance appraisal, proof of eligibility, and most current SF-50 noting position, grade level, and duty location with their application. To be considered under CTAP/ICTAP, applicants must be well-qualified (i.e., meet the minimum qualification requirements, including selective factors, education and experience requirements) and score at least 85.0 on the assessment questionnaire as established, and be able to perform the duties of the position upon entry.
  For information on CTAP and ICTAP visit: https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/career-transition/

  If you are relying on your education to meet qualification requirements:

  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

• Benefits

  Benefits

  A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

  Review our benefits

  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

• The public

  U.S. citizens, nationals or those who owe allegiance to the U.S.

U.S. Citizens and U.S. Nationals