SECRETARY II

OAHU REGION
HAWAII HEALTH SYSTEMS CORPORATION

VACANCY ANNOUNCEMENT

CONTINUOUS RECRUITMENT UNTIL NEEDS ARE MET

DATE POSTED AUGUST 17, 2021 (Revised)
RECRUITMENT NO: OR 10-20
JOB TITLE: SECRETARY II (Temporary, Full-time, w/ Benefits)
JOB LOCATION: MALUHIA, KALIHI/KAPALAMA/PALAMA, HONOLULU, OAHU*
SALARY RANGE: $3,425.00 per month (SR-14) (Revised 01/01/2021)

Position may be extended or converted to permanent with Management Approval.

DUTIES: This position is located in the Nursing Office at Maluhia. This position serves as Secretary to
the Director of Nursing (DON), and participates in performing complex clerical work, including taking
dictation, receiving and routing callers, and scheduling interview appointments.

• The incumbent of this position may also provide services at Leahi Hospital.

MINIMUM QUALIFICATION:

Education: High School Graduate preferred.

Experience and Training:

General Experience: Six (6) months of work experience which involved performance of tasks which
demonstrated knowledge of English grammar, spelling and arithmetic; and the ability to read and understand oral
and written instructions, and speak and write simply and directly.

Specialized Experience: Two (2) years progressively responsible typing, stenographic and/or substantive clerical
work which duties demonstrated possession of, in addition to the knowledge and abilities noted under General
Clerical Experience, knowledge of common office appliances and equipment and the ability to carry out
procedures in clerical work systems and to perform secretarial tasks including, but not limited to, several of the
following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel
arrangements; composing correspondence; obtaining and presenting information from files; routing
correspondence; reviewing outgoing correspondence for format, grammar, spelling and typography; maintaining a
log of pending work; etc.

Substitutions Allowed: Any combination of work experience and/or education, although not cited elsewhere in
this specification, which clearly demonstrates the applicant's possession of knowledge, skills and abilities
comparable in quality and quantity to that described in this specification may be accepted as satisfying a portion
or all of the minimum qualification requirements.

Supplemental Forms: Applicants must submit at the time of application the Supplement for Clerical Positions.
Applicants must also submit evidence of the appropriate training (e.g., official transcript, certificate, or diploma) in
order to be given credit for education. A legible photocopy will be accepted; however, the Hawaii Health Systems
Corporation reserves the right to request for an official copy.

CONTINUED ON PAGE 3

ALL JOB VACANCIES WILL BE POSTED FOR A MINIMUM OF TEN (10) CALENDAR DAYS.

An Equal Opportunity Employer

LEAHI HOSPITAL ? 3675 KILAUEA AVE ? HONOLULU ? HAWAII ? 96816 ? PHONE: (808) 733-8000 ? FAX: (808) 733-7914

MALUHIA ? 1027 HALA DRIVE ? HONOLULU ? HAWAII ? 96817 ? PHONE: (808) 832-5874 ? FAX: (808) 832-2309

QUALITY OF EXPERIENCE: Possession of the required amount of experience will not in itself be accepted as proof of

qualification for the position. Overall paid or unpaid experience must have been of such scope and responsibility as to
conclusively demonstrate that you have the ability to perform the duties of this position. Provide a detailed description of your
duties and responsibilities. If you worked on a part-time basis, indicate the average number of hours worked per week.
Please note that experience will be based on a 40-hour workweek.
Note: We will not postpone the recruitment process because of your failure to provide accurate and complete information

concerning your qualifications.

MERIT OR CIVIL SERVICE SYSTEM: Applicants must meet the minimum qualification requirements, including education,

experience, other public employment requirements for State Civil Service employment, and HHSC Standards of Fitness. Only
those applicants that are scheduled for an interview with the hiring manager will be contacted. Applications will be kept active
for six (6) months.

CITIZENSHIP AND RESIDENCE REQUIREMENT: Applicants must be eligible to work in the U.S. and at the time of

appointment intend to reside in the State of Hawaii during the course of employment with the Hawaii Health Systems
Corporation.

VETERAN’S PREFERENCE: If you are claiming Veteran’s Preference, you must submit a copy of your DD214 and/or other

substantiating documents specifying the periods of your service.

PHYSICAL/MENTAL REQUIREMENTS: Applicants must be able to physically and mentally perform efficiently the duties of

the position. Qualified applicants with disabilities who can perform the essential functions of the advertised position are
encouraged to apply. The Hawaii Health Systems Corporation is committed to making reasonable accommodations on a
case-by-case basis. Applicants seeking reasonable accommodation should be ready to discuss the accommodation sought
so that a determination can be made that such accommodation is reasonable and would not cause the employer undue
hardship.

MEDICAL/PHYSICAL EXAMINATION REQUIREMENT: Offers of employment will be contingent on successfully passing a

pre-employment physical examination, which includes drug screen and other regulatory medical requirements such as, but not
limited to, two-step tuberculosis (TB) screen. The cost for physical examinations, except the cost for drug screening, shall be
borne by the applicant and not the Hawaii Health Systems Corporation.

COVID-19 VACCINATION REQUIREMENT: COVID-19 vaccination is a condition of employment for Hawaii Health Systems

Corporation. After receiving a conditional offer of employment, all prospective new HHSC employees are required to be fully
vaccinated against COVID-19. New employees are required to provide confirmation of their full vaccination status by
presenting their CDC vaccination card or VAMS Certificate prior to their start date.

CRIMINAL/BACKGROUND, CREDENTIALING CHECKS: Applicable checks will be conducted periodically and any

associated costs may be borne by the applicant. If a job offer is made or employment is begun prior to completion of all
applicable checks, any offer of employment or continued employment is contingent upon satisfactory return of all required
checks.

HOW TO APPLY: Applications are available at the Hawaii Health Systems Corporation (e.g.); Human Resources Office,

3675 Kilauea Avenue, Honolulu, HI 96816. You can call (808) 733-8067, (Voice/TT), Toll Free (800) 845-6733, e-mail:
oahujobs@hhsc.org or visit our website at www.hhsc.org. Application hours are: 8:00am to 3:30pm at which time applicants
are able to complete an application and have their application reviewed by the facility Human Resources Office. Only
applicants that have been through a Human Resources (HR) applicant screening process will be considered for an interview
with a hiring manager. Applications for announcements with a deadline date must be on file no later than the last day to file
applications. Applications for announcements with “Continuous Recruitment until Needs are Met” will be accepted as long as
there are vacancies. Inactive/filled announcements will be taken off the HHSC website.

STEPS TO AN ADMINISTRATIVE REVIEW, SUBSEQUENT APPEALS: If you do not agree with a decision made by the

Employment Office as to your non-qualification or non-selection for a position, you may complete a Request for Administrative
Review form (available on the HHSC website) or you may submit a written request within twenty (20) days from the date of
your sent notice to the Regional Chief Executive Officer/Designee. Your letter requesting the Administrative Review must
include 1. The job title(s) and recruitment number(s), 2.the specific reason(s) you are requesting the review noting if there is a
statute or rule violation, and 3. any additional information you want to submit to substantiate your request. If you do not submit
your request within the twenty (20) days deadline, no Administrative Review will be conducted. Since the Administrative

Review is a prerequisite to subsequent steps, failure to utilize this process will make you ineligible for subsequent appeals.
The administrative review, formal complaint and/or appeals hearing will not necessarily postpone the recruitment process

and/or rescind a selection. If you do not agree with the Administrative Review, you may file a Formal Complaint and
then, if you are still not satisfied, you can appeal to the HHSC Merit Appeals Board.

Continu PERSONS WITH DISABILITIES MAY CONTACT THE EMPLOYMENT OFFICER, HAWAII HEALTH SYSTEMS

CORPORATION AT (808) 733-7909 (TTD) TO DISCUSS SPECIAL NEEDS IN APPLYING EXHIBIT 2.1.2
RE-02 2/07

Continue from page 1 Secretary II



Substitution of Education for Experience:

1. Graduation from high school with courses in basic English and arithmetic may be substituted for

the six (6) months of General Clerical Experience.

2. Successful completion of a substantially full-time equivalent clerical, stenographic or secretarial
curriculum leading to a degree or diploma at an accredited community college, business or
technical school which included courses in business English, arithmetic, office clerical
procedures, and office machines will be deemed equivalent to one (1) year of Specialized Clerical
Experience as noted by the single asterisk (*).

3. Partial completion of a substantially full-time equivalent clerical, stenographic or secretarial

curriculum at an accredited community college, business or technical school which included
courses in business English, arithmetic, office clerical procedures, and office machines will be
substituted for the Specialized Clerical Experience as noted by the single asterisk (*) on a month-
for-month basis.

4. Education in an accredited university in a baccalaureate program may be substituted for the

Specialized Clerical experience noted by the double asterisk (**), on the basis of fifteen (15)
semester hours for six (6) months of experience, up to a maximum of one (1) year provided it
included at least two or more courses such as: human relations in business, business
correspondence or communications, principles of management, personnel management
relations, office management, business administration, etc.

ALL JOB VACANCIES WILL BE POSTED FOR A MINIMUM OF TEN (10) CALENDAR DAYS”

An Equal Opportunity Employer