SECRETARY II

Job Locations: US-CA-Oceanside Overview:

Tri-City Healthcare District has been serving the North County region for almost 60 years and remains committed to providing high quality healthcare and community services for every individual we encounter regardless of race, color, ethnicity, gender, sexual orientation, disability or socioeconomic status.

Our mission is to advance the health and wellness of the community we serve. In order to achieve our mission, we see, hear and listen to our front line healthcare workers, employees, medical staff and all community stakeholders in order to understand and meet our community’s needs.

Position Summary:

Responsible for assisting departments with meetings, scheduling, filing, answering phones, and all administrative functions. Assists the Manager and/or Director and staff in daily activities related to assigned department. Responsible for setting up meetings, answering the phones, and providing support to staff and customers. Provides secretarial support for meeting minutes, agenda meeting planning and other duties to support the department. Responsible for receipt and distribution of mail. Able to communicate effectively with staff and customers. Upholds the mission and goals of Tri-City Medical Center.

Major Position Responsibilities:

The position characteristics reflect the most important duties, responsibilities and competencies considered necessary to perform the essential functions of the job in a fully competent manner. They should not be considered as a detailed description of all the work requirements of the position. The characteristics of the position and standards of performance may be changed by TCMC with or without prior notice based on the needs of the organization.

• Maintains a safe, clean working environment, including unit based safety and infection control requirements.
• Responsible for answering phones and providing support to staff and customers
• Assists the Director, Manager and staff in daily activities related to the department.
• Set up department meetings.
• Provides secretarial support for meetings, committees and educational events.
• Files, enters data into computer, distributes mail, takes minutes, and performs other administrative department duties.
• Assists with special projects as assigned.

Qualifications:

• Ability to type 50 wpm accurately; filing skills, required.
• Two years secretarial experience, required. Medical experience, preferred.
• Working knowledge of computer functions and current software applications to include Microsoft Office, Power Point, Excel, and Word, required.
• Ability to communicate effectively utilizing both written and verbal skills, required.
• Ability to sit at a desk for extended periods of time, required.
• Ability to prioritize daily workload to meet multiple deadlines, required.
• Bilingual Spanish, preferred.

Education:

• High school diploma or GED and/or equivalent work experience, required.

Each new hire candidate who is offered employment must pass a physical evaluation, urine drug screen and pre-employment background checks before starting work.

**To protect the health of patients and staff, and to comply with the new State of California mandates, all job offers are contingent on the successful engagement in the TCMC COVID-19 vaccination program (fully vaccinated with documented proof or approved exception/deferral.)**

TCHD is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex (including pregnancy, sexual orientation, or gender identity/expression), age, marital status, status as a protected veteran, among other things, or status as a qualified individual with a disability.