Sales Administrative Assistant

We have an exciting opportunity to join Graphic Packaging as an Administrative Sales Assistant for our East Region Sales team. This is a remote position based in the Northeast.

At Graphic Packaging International (GPI) our employees are the cornerstone of our success. We place great emphasis on exceeding customer expectations, delivering results, community involvement and environmental sustainability. The right candidate should value corporate citizenship as well as focusing on extending gold level customer service to their internal and external clients.

At Graphic Packaging International (NYSE: GPK), we produce the box you may have poured your child’s cereal from this morning, the microwaveable tray that heated your lunch, the paper cup that held your coffee throughout the day, and the carrier of those bottles of craft beer you may enjoy tonight! We’re one of the largest manufacturers of paperboard and paper-based packaging for some of the world’s most recognized brands of food, beverage, foodservice, household, personal care and pet care products. Headquartered in Atlanta, Georgia, we are a team of collaborative, innovative, passionate individuals who are committed to providing consumer packaging that makes a world of difference.

With almost 18,000 employees working in more than 70 locations in North and South America, Europe and the Pacific Rim, we strive to be an environmentally responsible leader in our industry and in the communities where we operate. We are committed to workplace diversity and offer compensation and benefits programs that are among the industry’s best to reward the talented people who make our company successful.

If this sounds like something you would like to be a part of, we’d love to hear from you. Learn more about us at www.graphicpkg.com.

Inspired Packaging. A World of Difference.

Summary

Support administratively the East sales region of Graphic Packaging International. This position will report directly to the VP of Sales and support the VP and the sales team.

Responsibilities include but are not limited to the following.

This position is responsible for performing highly diversified administrative, secretarial, and clerical duties.

• Booking travel for the VP, Sales
• Administering various monthly reports
• A working knowledge of SAP or ERP system
• Support sales staff with request support for structural designs, estimate requests, and general assistance of sales activity.
• Will be trained in GPI’s Qlikview and Salesforce Automation, where data will be found for reporting on sales reports, Aged Inventory, Aged Receivables, Open Cash Receipt Discrepancies, and Monthly Sales vs. Plan.
• Consolidate weekly Narratives from the Sales Team.
• Manage monthly Outlook communication between sales and capacity planning teams.
• Prepare typewritten confidential correspondence, reports, meeting notices, presentation materials and other documents in appropriate formats using word processing, spreadsheet, graphics, and/or desktop publishing software.
• Order department office supplies and equipment. Submit all necessary requisition forms.
• Twice a year the position will coordinate Regional Sales Meetings. This includes negotiating room rates, setting up meal schedules, contracts, etc. They are usually 2 days long (1/2 day on Day #1 (beginning with lunch), Full Day on Day #2, 1/2 Day on Day #3 (ending with optional lunch) Overnight stay for these is 2 nights.
• Organizes and prepare all preparations for department, staff and other meetings including typing an agenda, scheduling the conference space required and facilitating refreshments. These arrangements may require external facilities and catering.
• Complete all necessary requests to ensure smooth onboarding of new sales employees.
• All other duties as assigned

This Job Description is not intended to be all-inclusive. The employee will also perform other reasonably related business duties, as assigned by immediate manager and other management personnel.

Graphic Packaging is an Equal Opportunity Employer. All candidates will be evaluated on the basis of their qualifications for the job in question. We do not base our employment decision on an employee's or applicant's race, color, religion, age, gender or sex (including pregnancy), national origin, ancestry, marital status, sexual orientation, gender identity, genetic identity, genetic information, disability, veteran/military status or any other basis prohibited by local, state, or federal law. Click here to view the EEO is the Law Poster.

Required Skills

Strong communications skills with the ability to work effectively with all employees and senior management.

Ability to convey a positive and professional image to internal and external contacts.

Ability to work under pressure while maintaining a positive and helpful attitude.

Computer skills including functional MS Excel, MS Word, and MS PowerPoint experience,

SAP experience or ERP system experience.

Well organized with the ability to handle multiple and competing priorities, with shifting deadlines.

Required Experience

4 years college or equivalent experience preferred

2 years in a manufacturing related environment preferred

2 years administrative support preferred