Residency/Fellowship Program Coordinator

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. For more information, go to med.nyu.edu, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter and Instagram.

Position Summary:

We have an exciting opportunity to join our team as a Residency/Fellowship Prg Coord.

Under general supervision, coordinates all activities related to departmental residency programs and provides support to departmental residency program leadership. Serves as the primary contact for the School of Medicine GME office for the department, ensuring a coordinated, well-integrated program

Job Responsibilities:

• Resident Selection - Prepares and facilitates requirements of second, third and fourth year residents and all fellowships approved and authorized by the Accreditation for Continuing Graduate Medical Education (ACGME). Work with ERAS system (Electronic ResidencyApplication System) for processing applications. Screen residency applications, arrange and coordinate interviews with the interview committee.
• Resident Onboarding - Prepares credentialing for all Residents and Fellows in the department. Coordinate the appointment process, maintaining a system for ensuring that new incoming residents have submitted all necessary documents for credentialing and payroll to the Housestaff offices at NYU and Bellevue in time for their start dates. Prepare orientation packets for new residents and assist the Program Director to ensure that all residents are aware of the documentation requirements of the School, Hospitals, and ACGME.
• Program Support - Provide administrative support services to the Program Director to facilitate the efficient operation of the Medical Education office. Ensures that all support functions for the Program Director are completed on a daily basis. Plans and coordinates interrelated activities effectively and efficiently according to schedule. Handles confidential matters with appropriate discretion and urgency. Facilitates petty cash reimbursements; prepares and processes Purchase Requisitions, Check Requests, IOIs and related invoices to all areas of the medical education programs. Prepares and updates the academic calendar for the program. Assists faculty in preparing letters of recommendation for current and past program participants.
• Communication - Ensure effective communications with Housestaff Offices, staff members involved with resident education, and residents. Screens, monitors and disseminates communication, including mail, phone, and other inquiries both internally and externally. Develops and oversees phone and pager systems to ensure efficient and timely management of communications among the house staff and attending. Maintains a supportive environment conducive to learning and growth.
• Collaboration - Makes requests to, and interacts with other departments within the NYU School of Medicine, Bellevue and other related hospitals,. Allows the other department sufficient time to reply; in turn, responds quickly in order to ensure efficient coordination of activities. Prepares all materials in an appropriate and efficient manner through the efficient utilization of computer, further develops computer skills.
• Maintenance of Data - Sets up and maintains documentation and complex records for the program. Maintains records in an organized and up-to-date manner; utilizes a filing system which allows for a prompt retrieval of all information. Completes filing accurately and promptly. Maintains information for the Medical Education Office in accordance with policy. Uses appropriate systems to maintain this data where applicable. Learn and work with the New Innovations application for collecting and recording required residency data.
• Evaluation Process - Manage the faculty annual evaluation of the residency program and their evaluation by the residents. Review, update and revise questions on forms used for faculty to evaluate residents and the residency program to remain in compliance with the ACGME guidelines.
• Attends monthly institutional residency program meetings as directed to stay informed of institutional requirements for assisting in the administration of residency training programs.
• Performs other duties as assigned.

Minimum Qualifications:

To qualify you must have a BA Degree plus 2-3 years of responsible office administration experience, or equivalent combination of education and experience; excellent communication, interpersonal, computer and organizational skills.

Preferred Qualifications:

Experience in residency program coordination.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

NYU Grossman School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
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