Rentals Coordinator

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Rentals Coordinator

Carrier Rental Systems provides year-round solutions for temperature control, power generation, or special event needs by renting and selling HVAC equipment during emergency breakdowns, planned outages, equipment retrofits, and plant expansions.

Carrier Rental Systems is seeking a motivated, energetic, customer-focused individual to join the organization as a Rentals Coordinator to support our Baton Rouge Depot.

This position is responsible for assisting with equipment scheduling, maintenance, repair, and quality control, as well as shipping and receiving with respect to the rental equipment fleet.

Responsibilities:

• Through professional phone demeanor, interact with customers and vendors to determine appropriate service requirements
• Keep customers and salespeople informed. Diligently follow up on all orders and releases
• Coordinate scheduling of manpower and communicate with Equipment Coordinator, Depot Manager, and salespeople on a daily basis
• Maintain active relationships with multiple transportation suppliers through daily contacts
• Serve as the initial contact for A/R collection
• Receive invoices and ensure that they are in the proper format
• Maintain and update Accounts Payable and Accounts Receivable tracking files
• Call customers to verify they have received invoices and request a pay date
• Maintain active relationships with all third party suppliers through periodic contact
• Prepare Rental Agreements, Bill of Ladings, job-related Purchase Orders, and maintain depot job number log on a daily basis
• Maintain a record of service activities including closing out jobs on the schedule board when completed. Log all project releases and ensure customer signature
• Coordinate all equipment transportation activity. Provide prompt notification to the customer, salespeople, technicians, and managers. Log all outsourced transportation services
• Prepare Rental Agreements, Bill of Ladings, job-related Purchase Orders, and maintain depot job number log on a daily basis
• When appropriate, direct sales lead to sales people
• Assist with technician and subcontractor scheduling and other activities
• Participate in all weekly depot meetings and monthly Rentals Coordinator conference calls

Qualifications:

• High school diploma or equivalent required with 5+ years of relevant experience
• Associate’s Degree, skilled trades apprenticeship, or HVAC technical certification preferred
• Commercial HVAC experience and/or Rentals experience preferred
• Must have the ability to multi-task in a fast-paced environment
• Strong organizational skills
• Strong teamwork and communication skills
• Proficiency with MS Office Suite
• Must adhere to all EH&S policies and standards
• Ability to work on-call and/or overtime as required to support the business

Work is performed in a variety of environmental conditions with exposure to outdoor temperature variations, noise, vibrations, gas or fumes, grease, cleaning solvents, degreasing agents, machinery and its moving parts, odors, and dust particles.

Carrier is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.

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