RELEASE OF INFORMATION SPECIALIST (FIXED TERM, DAYS)

Notes: This position provides opportunities to work in a fast-paced, challenging, diverse and rewarding environment. As an employee you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.

University of Washington Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals. UW Medicine owns or operates Harborview Medical Center, Valley Medical Center, UW Medical Center, UW Medicine Center – Northwest, a network of UW Medicine Neighborhood Clinics that provide primary care, UW Physicians, UW School of Medicine, Airlift Northwest, and other owned, operated or affiliated entities as appropriate. In addition, UW Medicine shares in the ownership and governance of Children’s University Medical Group and Seattle Cancer Care Alliance a partnership among UW Medicine, Fred Hutchinson Cancer Research, and Seattle Children’s.

Under the general supervision of the Manager of Release of Information, and the direct supervision of the Supervisor of Release of Information, the ROI Specialist (Health Information Technician 3) is responsible for implementing the mission and goals of Enterprise Records and Health Information, and incorporating a “patients are first” service culture. The ROI Specialist is responsible for understanding, implementing, and answering questions regarding HIPAA and other regulatory and legal requirements related to medical records, and specifically the release of medical records. The ROI Specialist is responsible for processing and tracking requests for release of information from UW Medicine’s medical records system(s) within regulatory timeframes and for assessing the correctness of release authorizations.

This is an onsite position.

RESPONSIBILITES:

Assesses the validity and completeness of records being released, based on the release authorizations. This includes receiving, sorting and organizing work in accordance with time category (stat, urgent, routine) and simple or complicated release types (including medical, subpoena, disability), and utilizing standardized naming conventions related to releases. Ensures records released meet HIPAA requirements, as well as other federal and state laws and regulations with regard to privacy and access. Ensures legal and regulatory deadlines related to release of information are met to avoid penalties and risks to UW Medicine. Utilizes appropriate tools and resources to assist in the categorizing and processing of release types, such as RightFax and SharePoint. Works with ROI vendor in tracking and processing releases assigned to the vendor. Works with other UW Medicine stakeholders in processing and tracking release of medical records from ancillary medical records systems. Ensures accuracy and quality of records processed and released.

Responds to public inquiries about release of medical information, the status of the request and general questions regarding release of information and the medical record, the status of the request, or general questions regarding ROI and ERHI. Prepares and processes invoices for medical records. Prepares and processes rejections letters to requesters. Tracks and updates production and other ROI metrics. Acts as a back-up to ROI call center when needed. Acts as a back up to the onsite ROI window for drop in patients. Performs other duties or special projects as assigned.

MINIMUM REQUIREMENTS:

Completion of a Registered Health Information Technician (RHIT) program AND eligible for registration as an RHIT AND one year of experience in health information management OR equivalent education/experience.

DESIRED:

Knowledge of Epic, Sorian, or Cerner applications

Two years’ experience of release of information procedures

Basic knowledge of MS Office and Office 365

Ability to manage time effectively and to work in a high volume, high accuracy work environment with deadlines

Ability to communicate effectively and to work in a collaborative team environment

Ability to maintain confidentiality

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.