Regional Business Development/Proposal Coordinator

Job Title: Regional Business Development/Proposal Coordinator

Summary

The Business Development/Proposal Coordinator is responsible for directly supporting several Client Service Teams in the sales and business development process for TranSystems. This position can be located in Philadelphia, Boston, Atlanta or Hartford.

Qualifications:

• Bachelor’s degree in marketing, journalism, English, communications, or related field
• Minimum of two years of experience in proposal development and writing within the AEP industry.
• Excellent writing and verbal communication skills with a focus on attention to details.
• Proficiency with Adobe Creative Suite and Microsoft Office.
• Applicant must thrive in a fast-paced deadline-driven environment.
• Graphic design is a plus.
• Some travel may be required
• Experience with submitting proposals to local and transportation clients is desirable, but not required.

All qualified candidates will be required to provide work samples and asked to participate in proficiency screenings, such as writing, editing, proofing, and presentation creativity.

General Duties & Responsibilities include the following. Other duties may be assigned.

• Lead the production of business development/marketing support material such as qualification packages, proposals, presentations and leave behind material.

• Initiates go/no-go discussions, analyzes RFQ/RFP, develops and maintains proposal outlines and schedules, coordinate efforts of internal and external team, conducts kick-off meetings, leads strategy sessions and win theme development.
• Writes non-technical sections and heavily edits technical sections for clarity and enhancement of win themes.
• Conducts all formatting and editing to ensure accuracy, persuasiveness and compliance of final documents.
• Develops graphics and layout consistent with Company’s brand to further deliver our win themes.
• Guides and coaches pursuit team through shortlist and interview preparation.
• Take leadership role in developing pre-sell material / leave behinds for client meetings and shortlist presentations.

• Major Company Pursuits: Performs as the proposal coordinator in the development of key strategic pursuits. Responsible for documenting and assistance with Capture Management Plans. Assistance with research, strategy and development of win themes. Document red team review meeting discussions.
• Assist Client Service Teams with Sales and Forecast Management activities.
• Assist in the development and lead, as needed, the implementation of business development, sales and marketing strategies within the Region and in support of national initiatives ranging from collateral material, tradeshow support, photography, advertising, and other programs.
• Sets up, facilitates and actively participates in Client Action Calls/Meetings every 4-6 weeks. Organizes, documents, distributes, and proactively follows up on action items from client action calls to ensure consistent progress.
• Assist Client Service Teams with research of target clients and development of strategy on client-focused marketing activities.
• Work independently to maintain and update information in our Marketing Information System (Deltek’s Vision) to include opportunity data, project information, resumes, proposal close-out, etc.
• Regularly contribute ideas on how to improve the firm’s marketing and business development process and initiatives.

Core Competencies

• A strong leader with the proven ability to build strong relationships with Client Service Teams/Leaders, project managers and other personnel.
• Knowledge and familiarity within the transportation industry, specifically with public, DOT, aviation, transit and/or Federal, railroad, and/or port, clients is preferred.
• Highly organized with an independent self-starting personality that is effective working independently and in a team environment.
• Ability to understand and clearly communicate a wide range of business development and marketing initiatives.
• Ability to maintain an objective, rational perspective while providing a logical, pragmatic and factual approach to problem solving.
• Detail-oriented with excellent time management skills and the ability to multi-task and balance short-term deadlines against long-term goals.
• Proven ability to work with multiple people in a persistent, tactful, and enthusiastic manner.
• Excellent writing and verbal communication skills with a focus on attention to details.
• Willingness to assume responsibility and take ownership of tasks.
• Strong technical skills with the Adobe Creative Suite, Microsoft Office, and Deltek’s Vision programs.
• A positive attitude, strong desire to win and the flexibility to do whatever is needed to support the sales and business development process.