Recruiting Assistant

We are looking for a Recruitment Assistant to support our recruiting and onboarding activities. Recruitment Assistant responsibilities include scheduling calls and interviews, maintaining candidate database and handling paperwork. Ultimately, you’ll help us hire efficiently and keep our hiring process running. If you have some experience in recruiting and you’re an excellent organizer and communicator, we’d like to meet you.

Responsibilities

• Coordinate hiring activities
• Undertake clerical duties (e.g. answering emails and drafting offer letters)
• Prepare and post job ads online (with assistance of TABP and Benefits Specialist)
• Help with resume screening and initial phone screens
• Set-up interview meetings via Microsoft Outlook and Microsoft Teams and provide panel and supervisors with candidate information including resume.
• Process background checks and schedule pre-employment drug testing
• Maintain Recruiting updates in ATS (Taleo)

• Handle records and paperwork
• Resolve issues as fast as possible (e.g. interview cancellations)
• Assist with new hire onboarding (e.g. preparing documents, coordinating orientation agendas)
• Other HR and administrative related duties as needed

Skills

• Proven experience as Recruitment Assistant or other recruiting-related role
• Familiarity with hiring practices and stages (screening, interview, assessment, onboarding)
• Experience using recruiting software and social networks for recruiting
• Ability to work independently and as part of a team
• Strong organizational and time management skills
• Great attention to detail
• Outstanding communication skills
• Problem-solving ability

Qualifications

• A minimum of 2 years of experience in a HR role
• Experience with Taleo Applicant tracking system is required
• Strong verbal and written communication skills
• Must be able to work in a fast-paced environment and demonstrate a high level of attention to detail
• Intermediate use of Microsoft Word, Outlook and Excel
• Excellent interpersonal and relationship building skills

EDUCATION and/or EXPERIENCE

• H.S. Diploma or GED required
• A minimum of 2 years of experience in a HR role

An equal opportunity, affirmative action employer (Minorities/Females/Vet/Disability) committed to diversity.
“Some positions posted may require access to information or hardware restricted under U.S. Export Controls laws and regulations. Any applicant to these openings, must be a U.S. Person, a U.S. Permanent Resident (i.e. Green Card Holder), Asylee, or has been admitted as a Temporary Residence under section 1160(a) or 1255a(a)(1) or a Qualified Refugee under 8 U.S.C. 1157.”

Job Type: Full-time

Pay: $17.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Recruiting Assistant: 2 years (Preferred)
• Microsoft Office Suite: 2 years (Preferred)

This Company Describes Its Culture as:

• Detail-oriented -- quality and precision-focused
• Outcome-oriented -- results-focused with strong performance culture
• Stable -- traditional, stable, strong processes
• People-oriented -- supportive and fairness-focused
• Team-oriented -- cooperative and collaborative

Benefit Conditions:

• Waiting period may apply

Work Remotely:

• Temporarily due to COVID-19