Records Specialist - Law Firm

Provide maintenance of data, records, and files necessary to provide servicing to the assigned client team or department. This position will perform duties as a specialist relating to the implementation, and management of all aspects of document control and records management throughout the information lifecycle for physical or electronic records.

Essential Job Responsibilities

• Responsible for the day-to-day operations of the Records Room.

• Participate with other records and information staff in overseeing effective maintenance of records management systems including Interwoven File Creation, RFID File Tagging and Programming, File Retrieval, and Re-Shelving.

• Database Management and maintenance to ensure records are accurately documented and stored.

• Troubleshooting to identify potential problems or to recommend better processes or methods to accomplish work in the specified timelines provided by the client.

• Assure adherence to corporate policies and strategies using the current records management systems.

• Ensures compliance with business protocol, regulatory and best records management practices requirements.

• Maintain ongoing communications with all departments regarding maintenance, creation, revising, reviewing, retrieval and archiving of records.

• Generate record management reports.

• Assist with orientating and training others on the appropriate records management processes and procedures as required by the client.

• Perform photocopying, faxing, scanning, and other duties as assigned.

Qualifications & Characteristics

• High School Diploma or equivalent (4 years of college preferred)

• Possess a minimum of 2 years’ experience in a professional office environment working in a file or records clerk capacity.

Job Requirements

• Excellent communication (verbal and written) and organizational skills.

• Detail oriented and exceptionally attentive to accuracy.

• Ability to learn skills quickly.

• Ability to manage multiple tasks.

• Customer service and enthusiasm.

• Ability to lift up to 30 lbs on a consistent basis.

• Ability to routinely stand, bend and stretch.

• Successful applicants for this position must be fully vaccinated against COVID-19 as a condition of employment by their start date

Job Type: Full-time

Pay: $17.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

COVID-19 considerations:
Successful applicants for this position must be fully vaccinated against COVID-19 as a condition of employment by their start date

Work Location:

• One location

Work Remotely:

• No