Receptionist/Administrator

Our civil litigation firm is seeking to add a Receptionist/Assistant to our team. Schwimer Weinstein LLP is a boutique litigation firm based in Santa Monica with a reputation and track record of results. We are looking for a motivated and highly organized self-starter who can assist with various office tasks.

Job Overview:

The Receptionist/Administrator is the first contact to greet visitors by phone and in person. The Receptionist/ Administrator will primarily answer phone calls, greet clients and visitors, sort, scan and distribute mail and provide other assistance as needed.

Duties and Responsibilities:

• Greeting clients, visitors and vendors, answering inquiries
• Answering and routing incoming calls on a multi-line telephone system
• Collecting and distributing incoming mail and packages
• Processing outgoing mail and scheduling courier pickups, as required
• Scanning, photocopying, faxing and filing documents
• Updating/maintaining client files
• Ordering supplies as required
• Assisting Partners with various other tasks

Qualifications: * Minimum High School Diploma (or equivalent)

• 1 + years of experience working as a Receptionist or in a professional office setting
• Professional demeanor and excellent interpersonal skills
• Proficient in the Office Software Suite (MS Word, Excel, PowerPoint)
• Strong oral and written communication skills
• Meticulous organization skills, high attention to detail and the ability to work effectively in a fast paced environment
• Excellent time management skills
• Punctual and resourceful

How to Apply:

Applicants are asked to email a PDF copy of their cover letter and resume. Please include your name in the title of your PDF document. Please also note that only candidates selected to move forward to the interview stage will be contacted.

Job Type: Full-time

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental Pay:

• Bonus pay

Experience:

• Customer service: 1 year (Preferred)

Work Location: One location