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Job In HILGARTWILSON At Phoenix, AZ

Receptionist/Administrative Assistant

  • Full-Time
  • Phoenix, AZ
  • HILGARTWILSON
  • Posted 3 years ago – Accepting applications
Job Description

HILGARTWILSON a Civil Engineering firm is seeking an experienced FRONT DESK RECEPTIONIST with administrative assistant responsibilities to become a part of our growing team.

FRONT DESK RECEPTIONIST ESSENTIAL DUTIES:

  • Prepare lobby and conference rooms for business hours (appearance and stocking, activate phones)
  • Professionally respond to all incoming calls
  • Greet Clients, and other visitors and announce arrivals
  • Coordinate with Building Management regarding concerns/repairs/maintenance
  • Coordination of food for client and employee meetings
  • General Office / Breakrooms housekeeping (organized and tidy)
  • Office supply ordering
  • Contributes to team effort by accomplishing related results as needed

COORDINATOR SUPPORT ESSENTIAL DUTIES:

  • Scanning, including saving the documents to the appropriate folder(s)
  • Managing Courier pickup and delivery
  • Folding, Rolling, Printing and Stapling of large plan sets
  • Binding Reports as needed
  • Assembling Submittals
  • Filing both hard files and electronic files
  • Gather and sort documents and information
  • Completes documents by entering/typing data from source materials
  • Revises documents by entering/retyping
  • Verifies documents by proofreading and checking requirements

QUALIFICATIONS:

  • 2 plus years in a Receptionist (with administrative responsibilities) role in a high paced professional office environment
  • Strong communication and interpersonal skills (via phone, email and in-person)
  • Excellent organizational skills with an ability to think proactively and prioritize work
  • Knowledge in Microsoft Word, Excel, Outlook and Adobe Acrobat.
  • Reliable transportation and clean driving record required
  • Team player

Hours: Monday-Friday 8:00-5:00

Compensation includes performance based bonus opportunities. Company benefits include Medical, Dental, Vision, Short & Long Term Disability and 401k.

Job Type: Full-time

Pay: $15.00 - $17.00 per hour

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Disability insurance
  • Employee assistance program
  • Flexible spending account
  • Health insurance
  • Life insurance
  • Paid time off
  • Referral program
  • Retirement plan
  • Vision insurance

Schedule:

  • 8 hour shift
  • Monday to Friday

Education:

  • High school or equivalent (Preferred)

Experience:

  • Microsoft Office: 1 year (Preferred)
  • Customer Service: 1 year (Preferred)

Work Location:

  • One location

Typical start time:

  • 8AM

Typical end time:

  • 5PM

Company's website:

  • https://www.hilgartwilson.com

Benefit Conditions:

  • Only full-time employees eligible

Work Remotely:

  • No
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