Receptionist - Front Desk

Receptionist

Date Posted: 01/26/2021

Company Overview

VCBO is an award-winning, integrated design firm with a team of 90 professionals in two offices in Utah servicing a variety of clients throughout the Intermountain West. VCBO employs exceptional people dedicated to assisting clients in solving their greatest challenges and developing functional, beautiful, sustainable, and future-focused projects in healthcare, higher education, K-12 education, recreation, justice, civic, and corporate office.

VCBO Architecture (www.vcbo.com) ) is seeking an experienced Receptionist to join our Architectural Group in our Salt Lake City office. VCBO has a passion for excellence and a strong group of people who respect each other and enjoy working together.

General Objectives & Overall Job Description

The Receptionist oversees all aspects of the phone system, conference rooms, firm hospitality-related responsibilities and assists with firm administrative functions.

• Open and close reception area
• Meet and greet clients, providing drinks, announcing clients and directing them to the appropriate locations
• Answer, screen and route phone calls on main phone system, prepare and maintain phone lists with updated contact information for clients and consultants within EIDOS
• Schedule conference rooms and update as necessary. Follow up with users on use, attendees and food/drinks preferences
• Maintain attendance sheets for staff, including sick leave and vacation calendars
• Revise documents on as-needed basis
• Assist in providing bid documents on projects in the bidding process
• Work with facilities and office staff to cover front end needs and client meeting requests

Technical Skills & Experience

• Basic computer and internet skills required. Experience in Microsoft Word, Excel, PowerPoint, Gmail
• Knowledge and/or understanding of project management software
• Excellent client service and listening skills
• Strong analytical skills and the ability to multitask
• Ability to communicate effectively orally and in writing
• Ability to work with diverse personalities within various levels of the organization
• Exercises sound independent judgment under minimal direct supervision
• Ability to manage time efficiently, work independently and coordinate workflow
• Dependable with the ability to work with minimal supervision
• High School Diploma and minimum of two years front office or receptionist work required

Physical Demands & Working Conditions

• Sitting for extended periods of time
• Visual acuity and manual dexterity required to operate computer
• Normal office environment
• Occasionally subjected to pressure due to time demands
• Potential for visual fatigue due to frequent computer operation

Please send us your resume, position applying for, and contact information.