Purchasing Agent

Details

Posted: 22-Aug-22

Location: Woodbury, New York

Type: Full Time

Salary: $90k entry level to $120K exp.

Salary Details:

Annual salary Increase Discretionary Yr end Bonus

Internal Number: 2022010

JOB SUMMARY:

The Purchasing Agent will report directly to the Sr VP Construction and Procurement and will work with and coordinate on multiple projects from preservation to new construction of multi-family residential properties. They will be responsible for day-to-day project level purchasing activities and leading project bid procedures and managing project teams to facilitate the effectiveness of purchasing strategies. They will also coordinate closely with Clients and Subcontractors and is expected to effectively communicate at all time. Will assist with preconstruction during the estimating.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Manage the MDG procurement process for individual projects including initial set up of Purchasing Schedules, development, and oversight of trade bid packages, bid forms, leveling sheets, written scopes of work from initial bid through Subcontract Award.
• Develop, maintain, and cultivate effective working relationships with the key employees of the subcontracting and material supply firms that MDG engages with on our projects.
• Solicit subcontractor/vendor proposals and evaluate against specifications requirements and budgets.
• Review bids for completeness and accuracy.
• Assist in selection of preferred bidder based on competitiveness and ability to fulfill contract requirements
• Resolve specification, scope of work, and plan conflicts.
• Prepare a Bid Comparison summary, review with management team and make recommendations for award to be communicated to project teams, Senior management and or Clients.
• Attend client and project meetings, including design meetings when required in order to facilitate the purchasing of all subcontract agreements.
• Have experience in conducting, collecting, and organizing research & market data and analysis.
• Excellent negotiation, communication, and networking skills.
• Assist Estimating in updating and maintaining Subcontractor Unit Price and Labor Rate Databases
• Manage the job specific and master Bidder’s lists including working with the SVP/Project Executive/Principals for subcontractor selection.
• Spearhead the tracking of all pre-qualifications and risk management profiles.
• Maintain Subcontractor database inclusive but not limited to Prequalification, Financials, State/City Certifications, Safety record, Bidding history, reviews, etc.
• Ensure balance in the award process to maximum the use of all subcontractors.
• Review and manage Subcontractor Agreements including negotiating terms, when required.
• Coordinate with the Sr VP of Procurement and Principals to resolve contract concerns and or modifications, as well as monitoring the execution to ensure a fully agreeable contract between parties from bidding through contract signing.
• Ensure that all MWBE workplace participation goals are being met by implementing and tracking percentages during preconstruction, procurement, and construction. Maintain a master’s bidder’s list for all MWBE subcontractors.
• Enforce Corporate Safety Plan and that all related elements are included during procurement.
• Keep senior management informed of potential subcontractor problems or issues.
• Possess some knowledge of insurance risk management strategies. Some knowledge of CCIP/OCIP programs is helpful.
• Assist with managing Subcontractor insurance requirements and approval so as not to delay a Subcontract award.
• Professionally perform multiple, detail-oriented tasks with simultaneous deadlines
• Must be a result-oriented team player, be flexible and ability to work well under pressure

KNOWLEDGE / SKILLS:

• Proficient with Microsoft products suite (excel/PowerPoint/access) and Outlook
• Timberline, Proest and Procore are recommended and preferred
• Proficient in MS Office; Word, Excel and Outlook-Calendar
• Must have excellent verbal and written communication and outstanding customer service skills,
• Detail-oriented, highly organized, self-motivated and ability to prioritize tasks and projects with limited direction and time constraints.
• Ability to be resourceful and proactive in dealing with issues that may arise
• Must be a good culture fit: Professional presence, open-minded, positive attitude and team player
• Must possess a strong work ethic and integrity.
• Interact professionally with all office visitors and incoming callers.
• Experience handling sensitive and confidential information and material

We offer a full benefit package, consisting of Medical, Dental, Vision insurance, 401k plan and Aflac plans, annual reviews/increase and bonus. Paid time off and paid holidays. Plus our Woodbury office is brand new and there is an onsite fully equip Gym and activity room.

We are an equal opportunity employer.

EDUCATION / EXPERIENCE REQUIREMENTS:

• 4-year college degree or equivalent work experience desired.
• 5 years’ experience in Field Construction, Estimating and Purchasing preferred
• Negotiating experience preferred.
• Preservation of Existing Multi-family Affordable Housing
• New Construction of Multi-family Affordable Housing

MDG Design and Construction LLC, (http://mdgny.com/) an affordable housing developer, with over 30 years of excellence and industry leader real estate firm that develops and constructs high quality affordable housing, based in Woodbury (Long Island), NY. Our company oversees all aspects of multifamily residential development, an expert in construction, development, and design and specializes in new construction and moderate rehabilitation of affordable apartment buildings nationally.