Purchasing Admin - Newport Beach

Become Part of Our Team

As an industry leader Balfour Beatty offers employees a comprehensive benefits package with competitive salaries and more including:

• Medical, Dental, Vision and Life Insurance
• Health Savings Account
• 401(k) with company match
• Flexible Spending Accounts (Dependent & Medical Reimbursement)
• Vacation Time
• Sick Time
• Holidays
• Paid Volunteer time
• Tuition Assistance
• Employee Referral Bonus

The Purchasing Administrator's primary role is to prepare and process all subcontracts, change orders, field service agreements, professional service agreements, purchase orders, and other legal contracts as required. From creation through the full execution and return of the legal agreements.

Subcontractor Preparation and Maintenance

• Generate subcontracts and coordinate the required documentation for executive review and approval.

• Collects and records information in compliance with the Small and Disadvantaged Business Program.

• Verifies subcontractor information, licenses, pre-qualifications, and supporting documentation per company procedures.

• Participates in the hand-off meeting from Preconstruction to Purchasing and the Orientation Meeting from Purchasing to Operations.
• Executes the set up of contracts and purchase orders for new projects, standard exhibits, and contract controls.
• Routes new contract requests to respective personnel for review and approval.
• Reviews returned contracts for revisions and/or modifications and flags such revisions and modifications.
• Reviews and tracks the status of contracts, bonds, and Subguard status.
• Communicates deficiencies to the Subcontractor and ensures deficiencies are corrected before finalizing legal agreements.
• Communicates with Subcontractors, Project Managers, Business Acquisitions staff, and other site employees to coordinate completion of subcontracts.
• Obtains Dunn & Bradstreet and project cost reports when requested.

Support

• Assists Purchasing Department with administrative needs.

• Drafts correspondence and assists in preparing agendas, estimating, purchasing requests, and reports for department meetings.
• Assists department in preparing and coordinating proposals, manuals, presentations, etc.
• Organizes and maintains purchasing database for easy electronic storage and retrieval.

• Provides support and training for field personnel regarding contracts and bonds issues.
• Originate and maintain purchasing files for CAS compliance in accordance with company policy.

• Maintains confidentiality with sensitive or proprietary information on behalf of managers and executives.

Subcontractor Relations

• Communicates to all unsuccessful bidders that a subcontract has been awarded to another subcontractor for their scope of work.
• Serves as liaison among Subcontractors, Operations personnel, and Financial Services personnel regarding contracts and bonds to ensure prompt payment to Subcontractors.

Promote Customer Relations

• Builds effective relationships with office and field personnel, design team, subcontractors, suppliers, and user groups that reflect and support company core values to meet or exceed the customer s expectations.
• Acts professionally in all dealings with subcontractors, suppliers, and the Project team to deliver the services required.

• Promotes our Creed. Communicates our vision and purpose through Service, Talent & Choices.
• Serves as a role model and promotes professional behavior.

Perform other related duties as needed

Balfour Beatty

Band/Position

Division

• Customer Focus
• Ethics and Values
• Functional and Technical Skills
• Integrity and Trust

• Approachability
• Informing
• Learning on the Fly
• Listening
• Peer Relationships
• Planning
• Problem Solving
• Self Development

• Competencies

• For key definitions, refer to the Profile for Success.

• The majority of the work is completed in an office setting at the Division s main office.
• Periodic meetings at off-site locations may occur.

• Knowledge and job competencies identified for a Purchasing Administrator are typically acquired through up to 2 years of experience in contract administration or the construction industry.
• Prior administrative assistant experience is preferred.
• Demonstrates knowledge of required skills for this position to train PMs and PAs regarding field purchasing.
• Uses time effectively based on key priorities; accepts direction from more than one person at a time and oversees multiple projects.
• Communicates well and creates effective customer-focused relationships with all organization levels.

• Acts in a manner of integrity that demonstrates support for the company values and the employees while maintaining a constant focus on meeting & exceeding customer requirements and expectations.
• Proficient in using a personal computer (PC) and company communication tools, such as email, internet, and Microsoft products (e.g., Word, Excel, Office, Outlook).
• Preferred knowledge of Bluebeam, Procore, and Building Connected.

About us

Balfour Beatty US is an industry-leading provider of general contracting, at-risk construction management and design-build services for public and private sector clients across the nation. Performing heavy civil and vertical construction, our teams build the unique structures and infrastructure that play an important role in how people live, work, learn and play in our communities. Our teammates have an instinctive passion for innovating that is fueled by a relentless curiosity, a drive to employ lean practices and processes and the determination to find a better way. Through Zero Harm®, we are challenging the construction industry s assumptions about safety. We believe that no level of harm should come to anyone as a result of our business.

Consistently ranked among the nation s largest building contractors by Engineering News-Record, our US business is a subsidiary of London-based Balfour Beatty plc (LSE: BBY).

Balfour Beatty is an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by federal, state or local law.