Property Management Bookkeeper

Property Management Bookkeeper

The Property Management Bookkeeper is responsible for keeping the Back-End Process Operations on track and productive. He or she maintains the day-to-day internal procedure operations of the property management offices and is the point person and taskmaster who keeps the back-end operations running at maximum efficiency with minimum disruption.

The primary focus will be on ensuring the day-to-day operations run flawlessly- including bookkeeping and accounting systems, administrative/office operations, client and agent services.

Top candidates will be well-organized, logical thinkers and problem-solvers. Detail-oriented, with exceptional computer and system skills. Having a strong sense of client service, personal integrity and act ethically with high regard for others. The ideal candidate will be committed to attaining high-level results.

Responsibilities:

• All data entry and bookkeeping requirements for all associate transactions and reporting to corporate accounting/management as needed with daily, weekly, and monthly computer inputs and reporting through accounting software

• Systems implementation and refinement as necessary to ensure efficient and effective operations of all aspects of the Back-End Office

• Provide administrative and operational support for Upper Management and other Property Managers as necessary

• Maintain awareness and knowledge of systems

• Interacting with staff, associates, and vendors

• Managing all aspects of the accounting cycle process to include but not limited to:

• Log of all Daily Deposits received within Accounting System and Banking Operations

• Review Accounts Payables, Receivable's and process based on invoicing requirements.

• Liaison with core members of the Property Management Team communicating effectively to ensure timelines are achieved.

• Implementation, development, and refinement of systems as needed to ensure the efficiency of operations within Team

• Maintaining office files, including corporate and client accounting files

• Insert customer and account data by inputting text based and numerical information from source documents within time limits

• Compile, verify accuracy and sort information according to priorities to prepare source data for computer entry

• Review data for deficiencies or errors, correct any incompatibilities if possible and check output

• Research and obtain further information for incomplete documents whenever needed

• Generate reports, store completed work in designated office locations both in office and online and perform backup operations routinely

• Scan documents and print files, uploading all required documentation to all required brokerage platforms

• Keep all information confidential

• Respond to queries for information and access relevant files

• Comply with data integrity and security policies

Qualifications:

• Experience in a high paced busy professional office setting with minimum of 1-3 years in office setting preferably property management, service, data entry, clerical/ administrative, and/or accounting positions

• Happy, positive attitude with a cool-headed perspective

• Ability to work within a Team

• Ability to execute key initiatives and requirements in efficient manner while balancing daily work requirements

• Proven ability to do bookkeeping tasks and reporting, manage essential accounting procedures and serve as liaison to accounting department in various functions as needed

• Exceptional client relationship management with strong written and verbal communication skills

Skills & Abilities

• Exceptional client relationship management with strong written and verbal communication skills
• Proven data entry work experience, preferred 70+ wpm
• Exceptional Computer and Systems Skills with MS Office Experience and data programs
• Excellent knowledge of correct spelling, grammar, and punctuation
• High Attention to detail
• Confidentiality
• Organization skills, with an ability to stay focused on assigned tasks
• Microsoft Windows10 and Office Suite proficiency (Outlook, Excel, Word, PowerPoint)
• Accounting Degree preferred

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Physical Setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• Associate (Preferred)

Experience:

• Bookkeeping: 3 years (Preferred)

Work Location:

• One location

Work Remotely:

• No

Work Location: One location