Project/Construction Manager

Project/Construction Manager

Position Summary

The Project/Construction Manager provides a single point of contact for clients to ensure that construction and development projects in the area of University facilities are integrated and performed in a timely manner to achieve successful completion. Has overall responsibility to manage, plan, coordinate and integrate activities across multiple functional lines for completing all projects within these programs on schedule, within budget and in accordance with technical requirements.

Duties of a Project/Construction Manager may include the following but are not limited to:

• Provide project management and construction management to trades personnel and contract labor personnel performing work on new construction and renovation construction projects. Track time and materials to insure projects are accomplished within funding constraints and allowable performance periods. Initiates requests for adjustments, time extensions and scope changes when required. Maintains complete project documentation records on all projects and provides monthly status briefing to the Senior Project Director, East Campus Facilities.
• Provide professional direction and oversight for new construction, alteration and renovation as required that is performed by outside contractors and in house staff. Scope of work covers assigned areas of SBUH hospital/HSC as well as managed satellite facilities.
• Responsible for notifying appropriate department heads and/or their designees of project activities, scheduling and project progress.
• Works with other University and Hospital units in managing projects to minimize disruption to hospital buildings and systems, utilities and other operational elements.
• Maintains records for budget and construction status.
• Meeting with engineers, architects and administrators to coordinate and ensure the work is done correctly and to all applicable building codes.
• Visit each job site and inspect all work in progress; recommending alternatives to problems in the field.
• Create and review Request for Qualification for services and/or commodities to progress projects.
• Create bid documents and Request for Proposals, analyze bids and maintain contracts/purchase orders for services necessary for projects. Confirm compliance to NYS procurement guidelines.
• Monitor expenditures of funds for service and procurement contracts and purchase orders.
• Assist with Infection Control Risk Assessments and construction site inspections.
• Assist with Interim Life Safety Measures coordination, adherence and site inspections.
• Review and identify errors and omissions in pre-existing project documents.
• Provide space planning for staff relocation.
• Anticipate issues and/or respond to field problems as they arise. Troubleshoot and find cost effective and permanent solutions with minimum impact on the project schedule and budget.
• Participate in scheduling meetings representing SBUMC’s interest with contractors for construction project.
• Coordinate equipment purchases & delivery dates with the PMO Equipment Manager to meet the scheduling needs of the project.
• Schedule and coordinate shutdowns as needed for the project. Schedule and coordinate with various in house – and outside departments and vendors.
• Anticipate issues and/or respond to field problems as they arise. Troubleshoot and find cost effective and permanent solutions with minimum impact on the project schedule and budget.
• Maintain project records, files and reports as needed. Records change orders that develop throughout the course of the project.
• Ensures that all construction and renovation projects adhere to hospital/HSC safety requirements.
• Ensures that all construction and renovation projects adhere to infection control risk assessment policies and procedures.
• Establish weekly meetings with contractors and vendors for progress meetings and coordination schedule.

Qualifications

Required Qualifications (As evidenced by an attached resume): Evidence of academic success Bachelor’s Degree with at least 5 years’ experience in coordinating new construction, renovations, alterations. In lieu of a degree, 10 years direct experience in new construction, renovations, alterations. Must be well versed in new construction, renovations and alterations, possess effective- communication skills verbal/written with vendors, user groups, high level leadership, design firms and construction contractors. Must be able to work independently with minimal supervision.

In addition, the candidate must possess practical hands on experience in the fields Fire Safety, NFPA. This position shall be responsible for planning, coordinating, administering, and exercising strategic and overall operational control over projects. Incumbent must apply the latest standards in construction project management and quality assurance. Five (5) years of experience in the development and execution of construction project management. Candidate must also have at least five (5) years’ experience supervising construction staff/vendors. Computer literacy and experience with spreadsheet and project management programs are essential.

Preferred Qualifications (As evidenced by an attached resume): Experience working with employees in a unionized environment, Joint Commission, OSHA and NYS DOH regulations, as well as codes and regulations governing health care facilities. Healthcare experience.

Special Notes: Resume/CV should be included with the online application.

In accordance with the New York State Department of Health (DOH) regulation that all hospitals and nursing homes “continuously require all personnel to be fully vaccinated against COVID-19,” Candidates who are not already partially vaccinated must obtain the first dose of the vaccine within three (3) calendar days of acceptance of conditional job offer and must obtain any subsequent doses in accordance with the vaccine protocol, including booster vaccines. Candidates who are partially vaccinated, but not yet fully vaccinated, must complete their vaccination series within three (3) calendar days of job offer or in accordance with vaccine manufacture protocol, whichever comes later.

The regulation also includes those who may be affiliated with or interact with employees of a hospital or nursing home. The regulation allows for limited exemptions with reasonable accommodations, consistent with applicable law.

Posting Overview: This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

• Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
• All Hospital positions maybe subject to changes in pass days and shifts as necessary.
• This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
• This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date, the selected candidate must meet the following requirements:

• Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
• Complete electronic reference check with a minimum of three (3) professional references.
• Successfully complete a 5 panel drug screen*
• Successfully complete a Background Check investigation.
• Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

• The hiring department will be responsible for any fee incurred for examination.

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Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280.

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Job Number: 2202322 Official Job Title : Associate Facilities Program Coordinator Job Field : Administrative & Professional (non-Clinical) Primary Location : US-NY-Stony Brook Department/Hiring Area : Project Management Office Schedule : Full-time Shift :Day Shift Shift Hours : 37.5000 Pass Days : Sat, Sun Posting Start Date : Jul 26, 2022 Posting End Date : Oct 24, 2022, 10:59:00 PM Salary :Commensurate with experiece Salary Grade :SL4