Project Facilitator

The Project Facilitator is responsible for essential project functions connecting the Field and the Office.

The position assists Project Managers with various project-related tasks, coordination of job activities and crew, and supporting Project Supervisors. They also support the Administration team with job-specific accounting and document management. The Project Facilitator contributes to the team and project success.

Responsibilities

• Communication and coordination of project tasks and relevant information with team members and external project participants
• Project scheduling and tracking cost
• Contract documentation and report management
• Job specific accounting

Job Duties (including but not limited to)

• Maintaining relationships with clients, subcontractors, vendors, and suppliers
• Resourcing and coordinating materials, supply take offs, and orders
• Project documentation: job reports, meeting agendas, and weekly job updates
• Preparing and managing RFPs and RFIs
• Preparation of close-out documents and operations manuals
• Collect, review, and catalog receipts, invoices, and time cards
• Contract administration: preparation of contracts, sub-contracts, and change orders
• Assist with review/entry of vendor documents: insurance, agreements, and vetting
• Preparation of client billings and any documentation relating to project invoices, such as lien releases and back up

Requirements

• Ability to work well under compressed timelines and to multitask
• Proven experience in construction and/or in an administrative role
• Excellent written and verbal communication skills
• Team player, coachable
• Clerical skills (i.e. typing, filing, organization, etc.)
• Software knowledge (i.e.: ProCore, MS Office Suite, Adobe Acrobat, CAD, Bluebeam, SketchUp, Revit, PlanSwift)

Job Type: Full-time

Work Location: Multiple Locations