Project Development Coordinator
- Full-Time
- Westborough, MA
- EG America LLC
- Posted 2 years ago – Accepting applications
Job Description
Position Summary: Provide support and coordination for the management of projects and programs in the real estate group through activities with construction activities and reporting, bidding, procurement, budgets, schedule, and other critical tasks. Supports all levels of staff and external consultants & contractors, city/town officials, and other vendors.
Responsibilities:
1. Prepare GC bids in the eBuilder system in support of the Construction Cost Estimator and the Procurement and Bidding Specialist, send bid award notices and coordinate GC master contracts, Work Orders, and LOIs
2. Prepare 3rd Party Vendor RFPs in the eBuilder system in support of the Construction Procurement and Bidding Specialist, and send bid award notices, and PO documents or tracking numbers
3. Assist the Business Analyst in the coordination and preparation of final budgets based on current proposals/contracts
4. Support Warehouse/Inventory team with tasks related to procurement of equipment inventory and direct ship items (purchase orders, move orders, etc.)
5. Maintain master reports/schedule, and lead weekly call with operations/marketing teams
6. Coordination of all other project development activities (i.e., job start notices, NOCs, liens, construction-related permit applications, coordination of post-construction follow-ups, coordination of 11-month post-construction walks, construction bond and escrow coordination including close out)
Working Relationships:
Internal: Interaction with the following departments: Planning, Construction, Administration, Environmental, Real Estate, IT, Facilities, Resource Protection, Law, Finance (AP/GL/FA), Compliance, and Operations.
External: Communication with the following: General Contractors, Architects, Engineers, Vendors, town officials, and potentially attorneys.
Minimum Education: Associate’s Degree in Business Administration or commensurate, preferred Bachelor’s Degree
Minimum Experience: 2 years
Preferred Experience: 5 years and experience with eBuilder or other project management platform
Licenses/Certifications: None
Soft Skills: Exceptional written and verbal communication skills; Adaptability; Familiarity with project management systems; Intermediate to Advanced skill level in Excel or Smartsheet, Intermediate skill level in Word, PowerPoint, and other MS Office products; some experience with financial information for construction projects (i.e., contract pricing, change orders, invoices)
Other: Scheduling This position is a full-time hourly position and primarily works days, however, may at times need to work a variety of hours depending on business needs.
Travel n/a
Hours & Conditions Office Environment typically 8:30am-5:00pm M-F
Apply to this Job
Responsibilities:
1. Prepare GC bids in the eBuilder system in support of the Construction Cost Estimator and the Procurement and Bidding Specialist, send bid award notices and coordinate GC master contracts, Work Orders, and LOIs
2. Prepare 3rd Party Vendor RFPs in the eBuilder system in support of the Construction Procurement and Bidding Specialist, and send bid award notices, and PO documents or tracking numbers
3. Assist the Business Analyst in the coordination and preparation of final budgets based on current proposals/contracts
4. Support Warehouse/Inventory team with tasks related to procurement of equipment inventory and direct ship items (purchase orders, move orders, etc.)
5. Maintain master reports/schedule, and lead weekly call with operations/marketing teams
6. Coordination of all other project development activities (i.e., job start notices, NOCs, liens, construction-related permit applications, coordination of post-construction follow-ups, coordination of 11-month post-construction walks, construction bond and escrow coordination including close out)
Working Relationships:
Internal: Interaction with the following departments: Planning, Construction, Administration, Environmental, Real Estate, IT, Facilities, Resource Protection, Law, Finance (AP/GL/FA), Compliance, and Operations.
External: Communication with the following: General Contractors, Architects, Engineers, Vendors, town officials, and potentially attorneys.
Minimum Education: Associate’s Degree in Business Administration or commensurate, preferred Bachelor’s Degree
Minimum Experience: 2 years
Preferred Experience: 5 years and experience with eBuilder or other project management platform
Licenses/Certifications: None
Soft Skills: Exceptional written and verbal communication skills; Adaptability; Familiarity with project management systems; Intermediate to Advanced skill level in Excel or Smartsheet, Intermediate skill level in Word, PowerPoint, and other MS Office products; some experience with financial information for construction projects (i.e., contract pricing, change orders, invoices)
Other: Scheduling This position is a full-time hourly position and primarily works days, however, may at times need to work a variety of hours depending on business needs.
Travel n/a
Hours & Conditions Office Environment typically 8:30am-5:00pm M-F