Project Coordinator

Are you interested in joining a company culture where accountability, top performance and teamwork are valued and rewarded? A company that is dedicated to insightful design and superior craftsmanship, the company is setting a new standard in homebuilding and customer experience.

Tri Pointe Homes Orange County-Los Angeles is looking for an experienced, enthusiastic individual to join our talented group as a Project Coordinator.

Position Highlights: The Project Coordinator assists the Project Manager in accomplishing all of their administrative responsibilities.

Position Responsibilities:

• Phone calls, messages, email, scanning, copying, mailing
• Assist with internal coordination and communication of important items between internal team (offsites, construction, land acquisition and sales)
• Project management and internal teams
• Ensure all data is organized and filed properly
• Scan and accurately file project related documents using the company network drives per policies and procedures
• Accurately save and file plans on Sky Site and manage the plan tracker
• Generate, invoice and track payment for consultants, third party consultants, land acquisitions and marketing
• Obtain, process, file and track utility contracts
• Assure proper coding for all permits, fees and consultant invoices
• Complete applications for building permits, school fees, impact fees, and all fees related to project approvals and BRE
• Assist Project Manager with coordinating submittal packages to governmental agencies
• Understand when payable (permit or final map) and track for budget purposes
• Process additional permits as necessary for pre-plotted options
• Assist Project Manager with updating the project schedule, and coordinating and tracking BRE reports in Jobs-in-Progress
• Update and distribute Jobs-in-Progress
• Distribute and/or printout reports related to jobs: Sales Reports, Market Data, Bond Reports and Ryness Report
• Receive and distribute construction documents with consultants, internal team and agencies (architectural, structural, truss calcs, fire sprinkler and T24)
• Understand each city’s administrative requirements for processing plans, plots, permits, fees, etc.
• Distribute construction start memos
• Prepare master sequence sheets using approved plot plans
• Compile books, notes and materials related to projects, lender, frame walk, CFD, project tours, corporate presentations, etc.
• Assist Project Manager in filing any corporate presentations and business plan
• Assist Project Manager with DRE, HOA and CC&R administration for each project
• Participate on HOA boards with management oversight
• Assist Project Manager with HOA common area turn over process and documents
• Assist with compiling documents to be uploaded into Dwelling Live
• Update and distribute plan tracker, lot exhibits, addenda and disclaimers
• Assist Project Manager with the preparation of sales release documents
• Other administrative duties as assigned

Position Qualifications:

• High School Diploma/GED required
• A minimum of 2 years of previous administration experience related to homebuilding preferred
• Must be organized and have strong communication skills

We are an Equal Opportunity Employer. All persons shall have the opportunity to be considered for employment without regard to their race, color, creed, religion, national origin, ancestry, citizenship status, age, disability, sex, gender, veteran status, genetic information or any other characteristic protected by applicable federal, state or local laws.

We will endeavor to make a reasonable accommodation to the known physical or mental limitations of a qualified applicant with a disability unless the accommodation would impose an undue hardship on the operation of our business. If you believe you require such assistance to complete this form or to participate in an interview, please let us know.