Project Administrator, Commercial

Fremont Bank founded in 1964, is one of the oldest independently owned banks in the Bay Area and is one of the top rated mid-tier banks in the nation. Voted a Top Workplace for 2021 and for the past eleven consecutive years, Fremont Bank has an immediate opening for a Project Administrator, Commercial in Livermore, CA.

Position Overview

The Project Administrator, Commercial, is responsible for providing project administrative support, reporting and analytics on projects under the supervision of a project manager. This includes assisting in meeting scheduling, creating and distributing communications and notes, and report writing.

Role and Responsibilities

• 
  Assist with responsibilities for a successful launch coordination of new products
  
• Facilitate meetings when necessary to review procedure, policies or new products and obtains appropriate level of approvals (Officers Loan Committee, Directors Loan Committee, Compliance, Legal, etc.)
  
• Participate in meetings when required, record minutes, and follow-up on deliverables
  
• Gather project data, analyze project status and create presentations under direction of Managers, Director, VPs or CCO
  
• Provide professional support and direction to any announcements, updates or products or associates
  
• Maintain appropriate written or verbal communications within area of responsibility
  
• Prepare internal/external formalized announcements
  
• Create and maintain Commercial Lending Operations procedures (including PIT Procedures)
  
• Update Job aids/reference pages and documentation based on policy or guideline changes
  
• Track and update Commercial Compliance spreadsheets
  
• Analyze and distribute Compliance FDIC Financial Institution Letters
  
• Vendor Management Tracking (Vendor onboarding, spreadsheet tracking, requesting/follow up/obtaining updated due diligence documentation requirements) as applicable
  
• Coordinate, set up logistics for conference rooms/meetings
  
• Prepare and send out reports and extracts as applicable
  
• Prepare monthly expense, auto mileage reports for managers as needed
  
• Prepare budget variance and incentive reporting
  
• Maintain organizational charts
  
• Assist with associate onboarding, PAN updates and FTE reporting
  
• Share point page creation, uploads and updates
  
• Prepare form updates
• Special Projects as assigned

Minimum Qualifications

• Bachelor's Degree in Business, Finance, Project Management (preferred) or equivalent work experience
  
• 2+ years of administrative, tracking reports, budgeting and project management experience preferred
  
• Must possess excellent verbal and written communication skills
  
• Must have a strong analytical skill set and people skills
  
• Must have experience using Microsoft Office (Excel, Word, PowerPoint, Visio, Project)
  
• Must have ability to work in a team environment, presenting a professional image and commanding respect of staff, peers, and senior management
  
• Admin experience
  
• Able to prioritize and maintain workflow with minimal supervision
  
• Knowledgeable project tracking and coordinating
  
• Knowledge of extracting reporting data
  
• Previous knowledge in updating procedures and guidelines
• Experience using Tableau, Excel, Project to create reports preferred
• Experience in a Commercial Banking environment preferred
  
• Project management experience or project management training preferred
  
• Experience with Share Point preferred
  
• Any experience with Agile Scrum a plus

Job Location: Livermore, CA