Back to all Jobs See more jobs

Program Support Assistant

  • Full-Time
  • Aurora, CO
  • US Department Of Veterans Affairs
  • Posted 3 years ago – Accepting applications
Job Description
    DutiesSummary

    The Educational Service Line is currently recruiting for a one (1) Program Support Assistant (PSA) for the Rocky Mountain Regional VAMC in Aurora Colorado.


    Responsibilities

    Major duties include, but are not limited to:

    • Ability in oral or written communication skills in order to deal effectively with employees, instructors, and staff.
    • Ability to plan and organize time and workload, establish priorities, adapt to changing situations, and meet deadlines/suspense's.
    • An extensive knowledge of the rules, procedures and operations concerning Educational programs in order to perform the complex, interrelated, or one-of-a-king clerical processing procedures.
    • Knowledge of grammar, spelling, capitalization and punctuation in order to prepare a wide variety of materials in final form. This includes knowledge of common terminology used in health care to complete assignments.
    • Ability to operate computer programs, AV equipment linked to a computer, and associated equipment such as printers. This also includes the ability to use various software programs available such as advanced word processing, VISTA, VATAS, Excel, Access, MAXIMO to produce a variety of documents.
    • Knowledge of all regulations and procedures pertaining to tours of duty, leave and timekeeping for both VHA and GS pay systems.
    Work Schedule: 7:30am-4:00pm Monday - Friday
    Compressed/Flexible: Yes
    Telework: NO
    Virtual: This is not a virtual position
    .Position Description/PD#: Program Support Assistant/PD123080Relocation/Recruitment Incentives: Not Authorized
    Financial Disclosure Report: Not required

    Travel Required

    Not required

    Supervisory status

    No

    Promotion Potential

    5

  • Job family (Series)

    0303 Miscellaneous Clerk And Assistant

  • Requirements

    RequirementsConditions of Employment
    • You must be a U.S. Citizen to apply for this job
    • Designated and/or random drug testing may be required
    • Selective Service Registration is required for males born after 12/31/1959
    • You may be required to serve a probationary period
    • Subject to background/security investigation
    • Selected applicants will be required to complete an online onboarding process
    QualificationsTo qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/04/2021.

    Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-5 position you must have served 52 weeks at the GS-3 and GS-4. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

    Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below:

    Specialized Experience:

    In applying for the GS-05 position, do you have at least one year of specialized experience that has equipped you with particular knowledge, skills, and abilities (KSAs) to successfully perform the duties of the position, and that is typically in or related to the position to be filled. To be creditable, the specialized experience must have been at the GS-04 grade level or higher, or an equivalent level of responsibility. Examples of specialized experience include but are not limited to:
    • a. Data Management i.e. collection, analysis, storage, database management
    • b. Oral and written communication. Flexibility /Adaptability
    • c. Office skills: proficiency in excel, word, VISTA etc.
    • d. Customer Service.
    • e. Computer literacy.
    Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

    Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

    Physical Requirements: The work places no special physical demands on the employee. The work includes some walking, standing, bending and carrying of light items such as paper and books.

    For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education

    A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

    Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

    Additional information

    Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator.

    The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

    Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

    It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

    This job opportunity announcement may be used to fill additional vacancies.

    Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

    For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

    If you are unable to apply online view the following link for information regarding an Alternate Application.


    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

    Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

    Background checks and security clearanceSecurity clearance

    Other

    Drug test required

    No

    Position sensitivity and risk

    Non-sensitive (NS)/Low Risk

    Trust determination process

    Suitability/Fitness

  • Required Documents

    Required Documents

    To apply for this position, you must provide a complete Application Package which includes:

    • Resume
    • CV or Resume (Required). Resume must include how to contact you, descriptions of jobs held including the name and address of the employer, job title, description of duties, beginning and ending date, (month and year) of employment, and average hours worked per week.
    • SF-50 Notification of Personnel Action - Current and former federal employees must include latest SF-50 showing grade, step and salary. (Award SF-50s will not be accepted.) (Required if applicable)
    • OF-306, Declaration of Federal Employment, available at http://www.opm.gov/forms/pdf_fill/of0306.pdf must be completed with signature in section 17a (DO NOT SIGN 17B) (Requested will complete if selected)
    • Transcripts: If using education to qualify for this position you must submit Transcripts, can be official or unofficial, (must have your name and school name on transcripts) (Required if using education)
    • 5. Eligibility Documentation: Veterans must have status and honorably discharged. (Must provide a copy of your 214 DD214 with service characterization of discharge (long form) and disability letter if applicable and SF-15) -OR- A person eligible to apply under the Schedule A "Americans with Disabilities." (Must provide a schedule A letter.) (Required if using Schedule A or Veterans Status).
    The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information

    .
    • Cover Letter
    • DD-214/ Statement of Service
    • Disability Letter (Schedule A)
    • Disability Letter (VA)
    • OF-306
    • Resume
    • Separation Notice (RIF)
    • SF-15
    • SF-50/ Notification of Personnel Action
    • Transcript


    SF-50, Notification of Personnel Action (if applicable for Time in Grade and/or Eligibility):
    • Most recent SF-50 if you are a current or former Federal employee
    • An SF-50 showing your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade
    • Award 50's do not provide sufficient information and will not be accepted for the purpose of verifying time-in-grade.
    • Examples of appropriate SF-50's include:
      • Within grade increases at the highest grade held; or
      • Promotions with an effective date more than one year old; or
      • SF-50's at the highest grade held with an effective date more than one year old.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • Benefits

    Benefits

    A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

    Review our benefits

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.


HelpThis job is open to
  • Federal employees - Competitive service

    Current or former competitive service federal employees.

  • Internal to an agency

    Current federal employees of this agency.

  • Veterans

  • Career transition (CTAP, ICTAP, RPL)

    Federal employees who meet the definition of a "surplus" or "displaced" employee.

  • Peace Corps & AmeriCorps Vista

Apply to this Job