Program Specialist VIISpecial Projects Coordinator
- Full-Time
- Austin, TX
- Dept Of State Health Services
- Posted 3 years ago – Accepting applications
Job Description
Program Specialist VII
Job Description:
Program Specialist VII - Under the direction of the Associate Commissioner of Laboratory & Infectious Disease Services (LIDS) Division, the Special Projects Coordinator performs highly responsible and complex duties serving as a key project manager for new initiatives and high-priority projects. Oversees the coordination, planning, initiation and completion of projects and workgroups for the LIDS. This position is responsible for project implementation and cross-department coordination, managing projects; monitoring the progress and schedule of projects; and communicating with project stakeholders, management and other relevant parties. The Special Projects Coordinator may facilitate workgroups for the LIDS and make recommendations for the improvement of operations or services. This position will be responsible for the preparation and coordination of various required reports. This position may represent the LIDS at meetings and serve on various committees. This position will oversee the legislative activities for LIDS during the legislative session and will be required to prepare information in response to legislative inquiries. This position will also track implementation of legislative mandates and provide updates to LIDS leadership as necessary. The position works with minimal supervision with broad latitude for the use of initiative and independent judgment.
Essential Job Functions:
(30%) Serves as lead on the development and implementation of complex program initiatives. Responsible for the coordination, planning, initiation and completion of assigned projects and workgroups for the LIDS. Ensures that established direction and objectives are being adhered to. Sets project goals, objectives and deliverables. Tracks project outcomes and provide reports and updates as appropriate.
Collaborates with other organizational areas within the agency. Prepares quality research, analysis, and written updates, summaries, and other documents as assigned. Develops materials for the preparation or in follow up to workgroups and meetings conducted with internal and external stakeholders. Sets goals and objectives, makes assignments, provides direction, reviews and approves work products.
(25%) Acts as liaison to other program staff and other agencies concerning programs and initiatives being managed by the Division. Provides input and technical assistance and guidance to staff in the development and implementation of program changes and new initiatives. Leads or participates in assigned committees/work groups. Facilitates meetings and elevates risks or issues as appropriate. Develops partnerships with staff, stakeholders the Legislature, other state and federal agencies, professional associations, and the general public.
(20%) Reviews and analyzes all legislation related to LIDS, tracks legislative bills, develops bill analysis, and manages all bill implementation projects for LIDS, which span multiple years. The Senior Advisor oversees major bill implementation projects which involve multiple sections of LIDS and the agency. Serves as a resource for legislators, governmental entities, stakeholders and the public at legislative meetings. Develops, implements, monitors and evaluates standards, policies and rules to support essential operations and to ensure compliance with state and federal laws and regulations.
(20%) Prepares and coordinates various reports assigned to LIDS including legislative reports and executive briefings. Prepares talking points and presentations for the Associate Commissioner. Communicates or presents information to stakeholders, management and legislative staff upon request
(5%) Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.
Knowledge Skills Abilities:
Demonstrated ability to direct and organize department/program functions and activities; to provide strategic leadership to manage staff and large/complex projects; to establish program goals and objectives that support the strategic plan; to identify problems, evaluate alternatives, and implement effective solutions; to work with internal and external stakeholders to achieve objectives; and to communicate effectively with elected officials, executive management, and all levels of staff.
Knowledge of the Texas public health system, and local health departments.
Knowledge of local, state, and federal fiscal and program statutes, rules, regulations, policies, and procedures related to Department of State Health Services programs and services.
Knowledge of project management theories, techniques and implementation.
Knowledge of Texas legislative and appropriations process.
Experience with managing, coordinating operations and support services for public assistance programs, as well as the state and federal laws and regulations relevant to these programs; developing and presenting analyses, and managing complex projects and initiatives.
Skill in establishing plans and setting objectives and goals that support an overall business or project strategy.
Skill in problem-solving, conflict resolution, and negotiation.
Skill in relationship building and working collaboratively and cooperatively with colleagues and stakeholders.
Skill in writing analyses, documentation, proposals, plans, policies, procedures, standards, or reports.
Skill in developing and evaluating standard operating procedures and program policies.
Skill in identifying problems, evaluating alternatives, and negotiating and implementing solutions.
Skill in managing multiple and competing priorities in an environment of change and high-stress.
Skill in identifying problems, evaluating alternatives, and negotiating and implementing solutions.
Skill in the use of computer for word processing, spreadsheet, presentations, data visualization, and mainframe applications.
Skill in communicating complex ideas clearly and accurately both verbally and in writing to various audiences.
Skill in managing multiple and competing priorities in an environment of change and high-stress.
Skill in gathering, analyzing, and synthesizing complex health or administrative data into a format that is easily understood by a variety of audiences.
Skill in composing, editing, proofreading and drafting executive level communication documents and presentations.
Ability to plan, organize, schedule and monitor completion of assigned projects.
Ability to assess and manage priorities.
Ability to organize and present complex information to a variety of audiences verbally and in writing.
Ability to apply a critical and analytical approach to problem solving.
Ability to lead in a team-collaborative environment and establish and maintain effective working relationships.
Ability to exercise judgment in evaluating situations, making decisions, and effectively working through areas of conflict
Ability to work well with consumer and advocacy groups and other stakeholders.
Ability to establish positive relationships with individuals and groups with diverse needs and priorities Ability to convene groups potentially comprised of both internal and external stakeholders to achieve program objectives.
Ability to research, compose, review, illustrate, and edit technical documents, materials, and reports.
Registration or Licensure Requirements:
Initial Selection Criteria:
Graduation from an accredited four-year college or university with a bachelor's degree.
Experience in preparing, providing analysis, reviewing and editing correspondence, reports, presentations and other assigned documents.
At least two years of experience synthesizing complex and technical information into concise materials appropriate for an external audience.
Additional Information:
Flexibility in work hours, including overtime and/or extended hours, may be required for this position.
Requisition ID: 474139
MOS Code:
There may be no military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position.
Apply to this Job
Job Description:
Program Specialist VII - Under the direction of the Associate Commissioner of Laboratory & Infectious Disease Services (LIDS) Division, the Special Projects Coordinator performs highly responsible and complex duties serving as a key project manager for new initiatives and high-priority projects. Oversees the coordination, planning, initiation and completion of projects and workgroups for the LIDS. This position is responsible for project implementation and cross-department coordination, managing projects; monitoring the progress and schedule of projects; and communicating with project stakeholders, management and other relevant parties. The Special Projects Coordinator may facilitate workgroups for the LIDS and make recommendations for the improvement of operations or services. This position will be responsible for the preparation and coordination of various required reports. This position may represent the LIDS at meetings and serve on various committees. This position will oversee the legislative activities for LIDS during the legislative session and will be required to prepare information in response to legislative inquiries. This position will also track implementation of legislative mandates and provide updates to LIDS leadership as necessary. The position works with minimal supervision with broad latitude for the use of initiative and independent judgment.
Essential Job Functions:
(30%) Serves as lead on the development and implementation of complex program initiatives. Responsible for the coordination, planning, initiation and completion of assigned projects and workgroups for the LIDS. Ensures that established direction and objectives are being adhered to. Sets project goals, objectives and deliverables. Tracks project outcomes and provide reports and updates as appropriate.
Collaborates with other organizational areas within the agency. Prepares quality research, analysis, and written updates, summaries, and other documents as assigned. Develops materials for the preparation or in follow up to workgroups and meetings conducted with internal and external stakeholders. Sets goals and objectives, makes assignments, provides direction, reviews and approves work products.
(25%) Acts as liaison to other program staff and other agencies concerning programs and initiatives being managed by the Division. Provides input and technical assistance and guidance to staff in the development and implementation of program changes and new initiatives. Leads or participates in assigned committees/work groups. Facilitates meetings and elevates risks or issues as appropriate. Develops partnerships with staff, stakeholders the Legislature, other state and federal agencies, professional associations, and the general public.
(20%) Reviews and analyzes all legislation related to LIDS, tracks legislative bills, develops bill analysis, and manages all bill implementation projects for LIDS, which span multiple years. The Senior Advisor oversees major bill implementation projects which involve multiple sections of LIDS and the agency. Serves as a resource for legislators, governmental entities, stakeholders and the public at legislative meetings. Develops, implements, monitors and evaluates standards, policies and rules to support essential operations and to ensure compliance with state and federal laws and regulations.
(20%) Prepares and coordinates various reports assigned to LIDS including legislative reports and executive briefings. Prepares talking points and presentations for the Associate Commissioner. Communicates or presents information to stakeholders, management and legislative staff upon request
(5%) Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.
Knowledge Skills Abilities:
Demonstrated ability to direct and organize department/program functions and activities; to provide strategic leadership to manage staff and large/complex projects; to establish program goals and objectives that support the strategic plan; to identify problems, evaluate alternatives, and implement effective solutions; to work with internal and external stakeholders to achieve objectives; and to communicate effectively with elected officials, executive management, and all levels of staff.
Knowledge of the Texas public health system, and local health departments.
Knowledge of local, state, and federal fiscal and program statutes, rules, regulations, policies, and procedures related to Department of State Health Services programs and services.
Knowledge of project management theories, techniques and implementation.
Knowledge of Texas legislative and appropriations process.
Experience with managing, coordinating operations and support services for public assistance programs, as well as the state and federal laws and regulations relevant to these programs; developing and presenting analyses, and managing complex projects and initiatives.
Skill in establishing plans and setting objectives and goals that support an overall business or project strategy.
Skill in problem-solving, conflict resolution, and negotiation.
Skill in relationship building and working collaboratively and cooperatively with colleagues and stakeholders.
Skill in writing analyses, documentation, proposals, plans, policies, procedures, standards, or reports.
Skill in developing and evaluating standard operating procedures and program policies.
Skill in identifying problems, evaluating alternatives, and negotiating and implementing solutions.
Skill in managing multiple and competing priorities in an environment of change and high-stress.
Skill in identifying problems, evaluating alternatives, and negotiating and implementing solutions.
Skill in the use of computer for word processing, spreadsheet, presentations, data visualization, and mainframe applications.
Skill in communicating complex ideas clearly and accurately both verbally and in writing to various audiences.
Skill in managing multiple and competing priorities in an environment of change and high-stress.
Skill in gathering, analyzing, and synthesizing complex health or administrative data into a format that is easily understood by a variety of audiences.
Skill in composing, editing, proofreading and drafting executive level communication documents and presentations.
Ability to plan, organize, schedule and monitor completion of assigned projects.
Ability to assess and manage priorities.
Ability to organize and present complex information to a variety of audiences verbally and in writing.
Ability to apply a critical and analytical approach to problem solving.
Ability to lead in a team-collaborative environment and establish and maintain effective working relationships.
Ability to exercise judgment in evaluating situations, making decisions, and effectively working through areas of conflict
Ability to work well with consumer and advocacy groups and other stakeholders.
Ability to establish positive relationships with individuals and groups with diverse needs and priorities Ability to convene groups potentially comprised of both internal and external stakeholders to achieve program objectives.
Ability to research, compose, review, illustrate, and edit technical documents, materials, and reports.
Registration or Licensure Requirements:
Initial Selection Criteria:
Graduation from an accredited four-year college or university with a bachelor's degree.
Experience in preparing, providing analysis, reviewing and editing correspondence, reports, presentations and other assigned documents.
At least two years of experience synthesizing complex and technical information into concise materials appropriate for an external audience.
Additional Information:
Flexibility in work hours, including overtime and/or extended hours, may be required for this position.
Requisition ID: 474139
MOS Code:
There may be no military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position.
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