Program Manager I - Executive Support And Communications, Department Of Dermatology

Strength Through Diversity

Ground breaking science. Advancing medicine. Healing made personal.

The Kimberly and Eric J. Waldman Department of Dermatology at Icahn School of Medicine at Mount Sinai is looking to hire a Program Manager of Executive Support and Communications who will work directly with the System Department Chair. The successful applicant should have exceptional writing skills, as well as administrative skills, and is expected to multi-task and work well under pressure in a fast-paced environment.

The successful applicant is organized and an exceptional communicator, with a keen interest in providing reliable and accurate support to the System Department Chair while working in concert with executives and management team. The candidate should have very strong writing skills to support the writing of recommendation letters and other documents, solid problem solving skills, and excellent time management skills.

The individual must be capable of understanding and assuring confidential information.

Roles & Responsibilities:

• Comprise letters and memos with accuracy and sophistication
• Conduct research and analysis of needed information.
• Coordinate arrangements, meetings and/or conferences as assigned.
• Have strong typing skills and be capable of taking dictation for composing correspondence.
• Compile, proofread and revise drafts of documents and reports.
• Daily record keeping and filing of documents.
• Prepare reports, presentations and correspondence accurately and swiftly.
• Create and organize information, and generate reference tools for easy use.
• Answer and screen telephone calls, and respond to emails, messages and other correspondence.
• Operate and maintain office equipment.
• Help to manage busy calendars, meeting coordination and travel arrangements.
• Professionally greet and receive guests and clients.
• Ensure efficient and effective administrative information and assistance.

Requirements:

• Bachelor’s degree in Teaching, English, or other writing-intensive discipline.
• 3-5 years relevant experience.
• One to two years of experience in an executive support role is a plus.
• Methodical thinker with detailed research proficiencies.
• Thorough understanding of executive secretarial principles.
• Strong knowledge of databases and tracking systems.
• Fantastic organizational skills and detail oriented.
• Ability to work under pressure and meet deadlines.
• Brilliant written and verbal communication skills.
• Proficient in Microsoft Office, and business communication software.

Strength Through Diversity

The Mount Sinai Health System believes that diversity is a driver for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education and advancement as we revolutionize medicine together.

We work hard to acquire and retain the best people, and to create a welcoming, nurturing work environment where you can develop professionally. We share the belief that all employees, regardless of job title or expertise, can make an impact on quality patient care.

Explore more about this opportunity and how you can help us write a new chapter in our story!

Who We Are

Over 38,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.

Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospital campuses, including Mount Sinai Beth Israel, Mount Sinai Beth Israel Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai St. Luke’s, and New York Eye and Ear Infirmary of Mount Sinai.

The Mount Sinai Health System is an equal opportunity employer. We promote recognition and respect for individual and cultural differences, and we work to make our employees feel valued and appreciated, whatever their race, gender, background, or sexual orientation.

EOE Minorities/Women/Disabled/Veterans