Program Coordinator (Part-time), MFA Products Of Design

DATE AVAILABLE: SEPTEMBER 2021

JOB TITLE: Program Coordinator

DEPARTMENT: MFA Products of Design

REPORTS TO: Director of Operations and Chair

POSITION OVERVIEW: Execute administrative tasks for the MFA Products of Design department in a responsible and timely manner. Maintain organization of the studio space.

Work Schedule: Part-time; 4 days/week (28 hours per week)

DUTIES & RESPONSIBILITIES:

• Assist the Chair and Director of Operations with the day-to-day operations of the department
• Act as a receptionist and provide assistance to all visitors
• Correspond with all new and returning students and faculty about day-to-day requests
• Create and track check requests, purchase requisitions, and expense reports
• Work with the administrative staff to prepare yearly applications for admissions review
• Assist with the filing and organization of admissions paperwork
• Assist with the content, publication and scheduling of the weekly department newsletters, college catalogs, and college website department pages
• Help support student assistantships and committees. Liaise with social media assistants to help coordinate editorial calendar, metrics, and support platforms; liaise with gallery assistants to help coordinate upcoming shows, installs, and de-installs
• Collaborate with the Chair and Director of Operations on short- and long-term plans for the department, including curriculum development, future course offerings, recruitment of staff, and faculty
• Assist in organizing and set-up for special department events including orientation, information sessions, recruitment events, and thesis presentations
• Collect and report RSVPs for department events
• Research new products and services for possible integration into existing systems. Stay abreast of current developments in art, technology, and higher education, as they relate to the department
• Cultivate professional contacts and maintain accurate databases
• Maintain accurate department calendar of classes, programs, events etc.
• Proofread outgoing messaging and promotional materials for the department and submit for approval by Director of Operations
• Schedule appointments for Department Chair and Director of Operations
• Complete faculty appointment paperwork
• Circulate administrative forms for approval
• File maintenance requests for the studio space
• Track and order department supplies
• Secure reservation space in appropriate SVA venues for departmental functions
• Perform other duties as assigned

QUALIFICATIONS:

• Bachelor's degree; Master's degree a plus
• Experience in design-related, art-related and/or non-profit fields preferred
• Strong interpersonal skills
• Excellent written and verbal communication skills (must submit samples of business writing)
• Excellent proofreading skills and attention to detail
• Works well independently and on a team
• Excellent research and organizational abilities
• Proven problem-solving abilities
• Enjoys taking on new responsibilities and is accountable for them
• Solid computer skills a must: Google Suite, Slack, Microsoft Word, Microsoft Excel, Adobe skills a plus

School of Visual Arts has been a leader in the education of artists, designers, and creative professionals for nearly seven decades. With a faculty of distinguished working professionals, a dynamic curriculum, and an emphasis on critical thinking, SVA is a catalyst for innovation and social responsibility. Comprised of more than 6,000 students at its Manhattan campus and 35,000 alumni in 100 countries, SVA also represents one of the most influential artistic communities in the world.

No walk-ins or phone calls, please.

The School of Visual Arts is an equal opportunity employer. Diversity and inclusion is a core principle of the College. SVA enjoys a community that represents a significant number of historically underrepresented communities, ethnic and religious backgrounds, gender identities, diverse abilities, and foreign countries, and all are encouraged to apply.