Program Coordinator - Emeryville Campus - Alliant International University

Under the general direction of the Program Director (or Dean of relevant College), the Program Coordinator (PC) will work to support the University's academic departments.

The PC is responsible for assisting their Program Director and faculty in the ongoing program operations that maintain and enhance high standards of service to students, faculty, and staff. The PC will ensure open lines of communication are maintained with campus departments to proactively assist in resolving student issues while providing exceptional customer service.

The PC will also manage sensitive information necessitating considerable use of tact, discretion and judgment; and must exhibit a high level of professionalism. The PC is a program support "generalist" position that requires a high level of interface with campus constituencies including, but not limited to, Deans, program directors, faculty academic advisors, and non-program faculty and staff.

Duties & Responsibilities:

• Provides administrative support to departmental committees and processes.
• Collaborates with and supports Program Directors in achieving program goals
• Assists with and coordinates departmental functions, including, but not limited to, scheduling meetings, taking meeting minutes, editing and organizing documents and materials, event planning and coordiantion, collecting, monitoring and tracking data, and completing reports.
• Assist the Program Director/Dean in ensuring adjunct's complete time and attendance records to ensure they are accurately compensated for work performed as noted in their course contract.
• Assist with the Adjunct Faculty employment process as an informational liaison between their Program, the Senior Academic Affairs Specialist (in Provost Office) and the HR/Payroll Departments. This may include providing the information to process the adjunct contracts, contract changes and contract terminations as well as sending adjunct contracts to HR/Payroll for processing
• Perform other related tasks, duties and responsibilities as required, assigned or directed.

• Education: Bachelor's degree from an accredited college or university, or an equivalent combination of education and experience.

Experience: Demonstrated experience with constituent interface and problem solving in multi-cultural environments. One (1) year of professional experience in a post-secondary institution preferred; similar experience will be considered.

Skills:

• Proficient computer skills, especially with Microsoft Office and have experience with student data systems, preferably CampusNexus Student (CNS). Ability to learn new technologies and software quickly.
• Strong administrative, planning and organizational skills.
• Sensitivity to cultural diversity and ability to communicate and interact effectively with people of all ages and diverse backgrounds.
• Demonstrated ability to communicate effectively, both orally and written.
• Outstanding interpersonal skills with the proven ability to work effectively as a team player and create and sustain a collegial, collaborative and team-oriented environment ; highly motivated, focused and results oriented.
• Ability to exercise discretion and tact in all interpersonal contacts.
• Ability to maintain confidentiality at all times.
• Ability to manage multiple tasks according to required deadlines and maintain composure under high stress conditions.
• Ability to be optimistic, positive and supportive in all interactions with others.
• High level of accuracy and attention to detail and must be able to prioritize the required workload.

Background Check Requirements:

Employment is contingent upon successful completion of a background check.

Anti-Discrimination Policy: Alliant International University prohibits discrimination in employment and in its educational programs and activities, including admission or access thereto, on the basis of race, national origin, color, creed, religion, sex, age, marital status, disability, medical condition, veteran status, sexual orientation, gender identity or associational preference.

Alliant International University is an Equal Opportunity Employer, committed to ensuring a high quality of education through the diversity of the University community and the curriculum. Women, people of color, people with disabilities and people from other underrepresented groups are encouraged to apply, as we actively seek to increase diversity at all levels. The University will conduct its programs, services and activities consistent with applicable federal, state and local laws, regulations and orders.

This policy is governed by Titles VI and VII of the Civil Rights Act of 1964, the Civil Rights Act of 1991, Title IX of the Education Amendments Act of 1972, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, the regulations implementing these statutes, and applicable federal and California law.