Program Associate

Description

Summary of the Position

The Program Associate for the Promoting the Quality of Medicines Plus (PQM+) Program is a nonsupervisory position that contributes to PQM+s successful implementation by providing administrative, coordination and technical support to the PQM+ Technical Director and technical team. The incumbent Program Associate assists staff in their work to improve the quality and timeliness of routine programmatic data. Enters program or project data into the different databases, sources reference materials for staff and prepares reports, presentations and other technical and non-technical documents. Supports the functional area with hiring consultants, organizing meetings and arranging travel. This is a hands-on non-supervisory position that contributes to PQM+’s successful implementation by providing coordination and support to the technical team. The incumbent will track and facilitate the progress of associated documents and data created and maintained by the technical team. In addition, the Program Associate will play a substantial role in supporting the Technical Director in managing partner engagement with PQM+ partners.

Roles and Responsibilities

• Assists Technical Director in managing partner engagement by supporting the development of scopes of work, reviewing deliverables and progress reports
• Provides support in drafting/editing of technical documentation, including assessments, surveys, reports (trip, quarterly, and annual reports), communications materials, training materials briefing materials, and presentations for conferences, trainings, or workshops
• Supports the Technical Writer in managing the review process for technical documents by coordinating with technical team members for timely review of submitted documents.
• Assists technical team in using excel and other tools to assess trends in data
• Assists in organizing and facilitating regular meetings with partners and tracking action items that arise during these meetings.
• Drafts procurement packages (consultants, sub-recipients, goods, and services) and ensures all procurement is in compliance with USAID rules and regulations and USP policies, consistent with budget allocation, and properly reflect PQM+/USAID interests.
• Coordinates procurement process throughout the procurement cycle from request through purchase.
• Coordinates and ensures that all travel, procurement, and deliverables trackers are up to date
• Ensures consistent document management to include proper filing, archival, and storage of program documentation and files according to USP and donor policies.
• Other duties as assigned by the PQM+ Technical Director.

Basic Qualifications

• Bachelor’s degree in public health, or social, physical, regulatory or pharmaceutical sciences.
• Minimum of three (3) years of experience as program to technical coordinator

Skills Sought

• Ability to handle multiple priorities in a fast-paced environment.
• Excellent written and verbal communications skills.
• Able to work flexible hours when needed.
• Proficiency in Microsoft Office (including Word, Excel and PowerPoint).

Preferred Qualifications

• USAID and/or international development experience
• Prior experience in the pharmaceutical industry
• Advanced excel and power point skills

Supervisory Responsibilities

none

USP offers an impressive benefits package, including:

• Generous paid time off – 15 paid holidays, 10 sick days and 15 vacation days per year to start
• An annual 401(k) contribution, beginning after 1 year of service, of 10% of pay (base and bonus) every pay period that vests immediately
• Comprehensive individual and family healthcare plans with affordable premiums and low annual deductibles.

The U.S. Pharmacopeial Convention (USP) USP is an independent scientific organization that collaborates with the world's top experts in health and science to develop quality standards for medicines, dietary supplements, and food ingredients. USP brings together more than 1,100 talented professionals across five global locations to deliver its mission to strengthen the supply of safe quality medicines and supplements worldwide.

USP is proud to be an equal employment opportunity employer (EEOE) and affirmative action employer. Employment selection and related decisions are made without regard to sex, race, age, disability, religion, national origin, color, veteran status, sexual orientation, gender identity or any other protected class. We are committed to working with and providing reasonable accommodation to individuals with disabilities.

USP does not accept unsolicited resumes from 3rd party recruitment agencies and is not responsible for fees from recruiters or other agencies except under specific written agreement with USP.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Job Category Technical Programs

Job Type Full-Time