Production Coordinator (Contract)

Here’s why they’re here:

The Production Coordinator manages much of the logistical aspects of our events. The PC works with the team's Production Managers, Technical Directors, and Producers to make sure pre-production, production, and post-production run smoothly at all times. The Production Coordinator will work with vendors, crew, and the client to ensure the overall success of the job.

Here’s what they do:

• Contract vendors: research options, compare quotes, confirm contracts, and ensure timely payment
• Research special projects, vendors, and supplies as assigned
• Update & manage production schedules, contact sheets, crew counts, budget trackers, and other documents as necessary
• Participate in final budget reconciliation
• Compile & distribute event binders & drawing packets their shows as necessary
• Facilitate the permitting process
• Facilitate the insurance process for vendors & contractors
• Facilitate onboarding process as assigned
• Book travel (air, ground, and hotel) for the project team, vendors, and clients
• Meet regularly with internal & external collaborators on & off-site
• Perform site surveys as needed
• Set up & maintain onsite production office
• Distribute radios, credentials, petty cash, and any other pertinent crew supplies onsite
• Ensure crew meals are set up & ready according to production schedule onsite
• Serve as the main point of contact for vendors as necessary
• Ensure crew are well informed with up to date information at all times
• Manage Production Assistants & Runners onsite
• Enforce safety standards & preventive maintenance programs
• Enforce policies & procedures onsite
• Ensure that all work conforms to pre-established specifications & standards of glue

Here’s what they’re like:

• Familiar with productionglue’s values, capabilities, and clients
• Have excellent interpersonal & communication skills, both verbal & written
• Take initiative, multi-task, and work positively in a fast-paced environment
• Work with discretion, diplomacy, confidentiality, and tact in high-pressure settings
• Demonstrate a sense of urgency & act responsively
• Work independently as well as within a team environment
• Supremely organized, detail-oriented, and thorough

Here’s what’s required:

• Bachelor’s degree and/or a minimum of four years of live event, entertainment, live theater, touring concert and/or production experience
• Computer skills: Macintosh OS or Window platform using Microsoft Office, especially Outlook, Excel, and Powerpoint
• Experience using Keynote, AirTable, and Concur
• Strong knowledge of core event production elements, terms, and process
• Familiarity with theatre & venue building codes & standards
• Knowledge of venues (NYC & beyond) a plus

We’re an award-winning Live Event Agency and for 15 years we’ve been collaborating with innovative global brands, creating some of the most talked-about events and activations. With each project's success, we pushed our ambition further, in search of new adventures, and greater challenges.

Our pursuit of advancement is what has motivated us since day one and what propels us to continue innovating. Our track record has allowed us to grow from a few friends with a vision, into a dynamic full-service team, collaborating with hundreds of clients on award-winning work. Together, we advance what’s possible.

We at productionglue celebrate diversity and are committed to fostering an inclusive space for all employees. We are proud to be an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, (dis)ability, age, or veteran status.