Procurement Inventory Specialist

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Children’s Choice & Premier Orthodontics is calling all movers and shakers. Thinkers and doers. Smile and dream makers. Healers and heroes.

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Our patients come from all over California, and so do our Choice teams. Our award-winning teams provide best-in-class care and smiles to children all over. Choice team members get to make a difference every day.

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We are looking for a highly skilled and experienced Procurement Inventory Specialist to join our team! If you are a motivated self-starter with an excellent work ethic, we would love to hear from you.

Children’s Choice Dental Care and Premier Orthodontics offers great pay, group healthcare benefits, paid time off, paid holidays, 401(k) with 4% match, and flexible schedules that foster work-life balance. Join a progressive company culture rich with employee engagement activities. We provide training support for the right candidate.

Our team members are part of our CHOICE family, where we provide professional, financial, and personal growth for your dental career. Our dental practices provide excellent patient care, and our team members are appreciated and respected as professional colleagues.

Summary: The Procurement Inventory Specialist records and maintains control of all inventory items purchased and produced. Ensures compliance with established internal control procedures. Maintains and actively develops vendor

relations, and applies best practices on behalf of the company.

Essential Duties and Responsibilities: include the following. Other duties may be assigned.

• Maintain daily, monthly work order and cycle counts performing inventory adjustments to meet the facility needs and business flow.
• Maintain Master Price List is up to date and makes updates as changes occur from vendor.
• Coordinate with Accounts Payable for financial reconciliation of all orders, deliveries, and receipts.
• Act as main point of contact in any dispute or returns with vendor of inventory or supplies.
• Through knowledge of QuickBooks, Google Apps & Smartsheet to perform daily, weekly, and month-end reports & inquiry reviews.
• Champion and troubleshoot inventory control problems in a timely fashion by ensuring all inventory orders are received and placed in a timely manner.
• Oversee and control the inventory stored in the Administrative office, ensuring monthly reconciliations and inventory is accurate.
• Understand key processes, tools, and operations for efficient movement of goods through the manufacturing, procurement, and inventory process, by ensuring that all necessary office and clinical staff are aware of inventory and orders processes are known.
• Keen ability to drive organization’s policies and procedures and guiding the facilities processes.
• Knowledge of and ability to use and influence organization's policies, standards and procedures guiding manufacturing, procurement, and inventory process processes by understanding and maintaining awareness of various platforms of product procurement.
• Knowledge of strategies and tools for controlling and optimizing the factors that lie between the purchase of raw materials and delivery of finished products.
• Ability to effectively manage the business relationship and transactions with the suppliers of raw materials or product components and enter negotiations and discussions as needed with these vendors.
• Knowledge of issues and considerations for effectively managing local or distributed inventories of raw materials, work in progress and finished goods.
• Knowledge of the processes, tools, and operational considerations for effective and efficient movement of goods and materials throughout the manufacturing, procurement, and inventory process.
• Requires commute to and from dental facilities, administration offices and storage facilities, or communicate and coordinate with necessary personnel to ensure that all inventory, supplies, and products are received in a timely manner, and any unused or unusold inventory is property removed or discarded.
• Maintain a good relationship with Associates and other members of Executive Management, on both Pediatric Dental and Orthodontic sides, to ensure that the inventory supplies, processes, and procedures are in line with clinical expectations.
• Marketing and sales to potential orthodontic and pediatric dental referral sources.
• Oversee local lab resources to ensure appropriate cases and fabrications are completed in a timely and clinically sound manner.

Supervisory Responsibilities: This job has no supervisory duties.

Expectations of Performance: The employee in this role shall be considered to be performing in an acceptable manner when the following have been proven:

• Customer Service - Manages difficult or emotional patient situations, responds promptly to patient needs; solicits patient feedback to improve service; responds to requests for service and assistance; meets commitments.
• Written Communication - Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information.
• Teamwork - Balances team and individual responsibilities; exhibits objectively and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of the team above own interest; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed; listens and responds constructively to other team members' ideas and proposals; is open with other team members about his/her concerns; expresses disagreement constructively.
• Ethics - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and ethically; upholds organizational values.
• Organizational Support - Follows policies and procedures; completes administrative task correctly and on time; supports organization's goals and values; benefits organization through outside actives, supports affirmative action and respects diversity.
• Attendance/Punctuality - Is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.

Education and/or Experience:

• High school degree; or relevant experience
• Registered Dental Assistant (RDA) license preferred
• Orthodontic knowledge a plus
• Experience in Microsoft Office preferred
• Experience with using Google Suite a plus

Computer Skills: To perform this job successfully, an individual should have knowledge of basic office equipment such as: Computer, Internet, email, copy machines, and telephone.

Physical and Emotional Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The inability to cope with a stressful work environment does not constitute a protected disability. While performing the duties of this job, the employee is frequently required to sit. The employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; stoop kneel, and talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment: The noise level in the work environment is usually moderate.