Plant Administrative Assistant

• Open Text Resolution
  • Determine invoice issues (PO, GR and coding, etc.) on the open text document and refer to correct associate within plant for resolution.
• Purchase Order Subject Matter Expert
  • Full knowledge of how to write and receive PO’s
  • Understanding of accounting structure in order to properly assign account coding
• Vendor management
  • Process vendor set-up requests
  • Assist vendors with invoice inquiry
• Maintain Purchase Orders
  • Regular review of Purchase Orders in order to set Delivery Complete & Final Invoice flags
  • Ensures timely receipt
• Coordinate with Plant Controller
• Coordinate with Shipping department
  • Prepare export paperwork
  • Ensure that shipping and export documentation is complete and accurate in accordance with government regulations.
  • Ensure export shipments are cleared.
  • Forward export information to TTB.
• Coordinate with Human Resources
  • Assist with or back up HR with payroll responsibilities when necessary.
  • Assist with new hire orientations
  • Assist with tracking attendance points with union crew.

Skills/Qualifications:

• Knowledge of general accounting principles
• General math skills
• Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs
• High degree of accuracy, attention to detail and confidentiality
• Excellent data entry skills
• Excellent analytical, problem solving and decision making skills
• Effective verbal, listening and written communication skills
• Effective organizational, stress and time management skills
• Demonstrates a sense of urgency and ability to meet deadlines
• Ability to work independently or as a team member