Physical Security Specialist

Job Title: Physical Security Specialist- Junior Analyst

Job Code:

Location: Cherokee Federal

Reports to: Program Manager

FLSA Status: Salaried - Exempt

Prepared Date: 2.12.2019

SUMMARY

Receives work guidance from a geographical regions senior physical security specialist or the lead program analyst within the Project Coordination Division (PCD) of Diplomatic Security's (DS) Countermeasures Directorate. Provides dedicated analytical, logistical and information tracking within a geographic region in support of the section.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Under the guidance of a Senior Physical Security Desk Officer:

· Design Review Coordination: Analysts are responsible for receiving physical copies of blueprints, logging those blueprints into an internal tracking SharePoint system and sending out memoranda requesting review to various DS offices. Analysts then receive and upload any comments into a collaboration site for resolution. Analysts also must “back check" the comments once final responses are received, in order to ensure open issues are fully resolved. Once all comments are resolved, the Analyst must draft correspondence memorandum documenting completion.

· Quality Control Checks on Residential Security Funding Requests: Analysts review incoming funding requests for errors. Analysts are also responsible for monitoring the progress of the request to include maintaining an internal tracker, notifying the assigned desk officers for action and ensuring requests are fully completed within a two business day period.

· Document Editing: Analysts are tasked with drafting, reviewing and editing written products within their assigned section, including Ambassadorial Briefing Papers, Waiver/Exception Requests, Action Memos, Informational Memos, Score Cards, and miscellaneous correspondence often while adhering to short deadlines. Analysts look for grammatical mistakes, contextual errors, and ensure all written products strictly conform to the PCD and Department templates.

· Proofreading Surveys: Analysts review and edit all Physical Security Surveys to insure that there are no formatting errors, grammatical mistakes, or missing content from the originator before it reaches the next level of review. Analysts are responsible for communicating with originator when the surveys are missing required content, and for passing the survey to the next level of review in the business unit.

· Taskers: Analysts provide dedicated support for a variety of informational taskers, researching PCD databases to generate useful information for reports that are often received by senior persons within the Department. Analysts will learn to operate the Department's tasker system.

· Working Group Coordination: Analysts provide support to the Residential and Overseas Schools Security Grant Program working groups, organizing the meetings, recording minutes, and tracking issues.

· Quarterly Progress Review: Analysts compile the data from various tracking applications in order provide a useful analysis to decision makers on their section's accomplishments during the periodic quarter.

SUPERVISORY/MANAGEMENT AUTHORITY

No supervisory or management responsibilities

EDUCATION and/or EXPERIENCE

• Bachelor's Degree or 3-4 years of related work experience
• Experience in basic budgetary accounting procedures and recordkeeping
• Experience drafting correspondence, procedures, memos, and preparing draft reports for executives for decision making with minimal editing required
  

KNOWLEDGE, SKILLS AND ABILITIES

· Must be a US citizen

· Must possess a SECRET clearance

· Ability to learn and apply DS, Overseas Security Policy Board regulations, and physical/residential security requirements

· Demonstrative ability to perform basic data analysis, statistical analysis and demonstrated attention to detail or related educational experience

· Demonstrated ability to multi-task, prioritize and track activity

· Demonstrated teamwork and team building experience with those who are not direct reports

· Organized, self-starter who has demonstrated they are internally motivated, take ownership of their program, can work well independently or with a team, and with minimal supervision

· Good interpersonal skills and an effective communicator, both orally and in writing, that can explain complex details to different audiences including working level employees, subject matter experts and lead analyst

· Excellent writing skills to including proofing, editing, ability to identify grammar mistakes, contextual errors, and ability to ensure products conform to established standards

· Excellent research skills

· Demonstrated competence: SharePoint, Microsoft Suite (including Excel), Office 365

· Must be able to pass a background investigation and drug screening

WORK ENVIRONMENT

· Work is performed in a secured federal office environment

Receives work guidance from a geographical regions senior physical security specialist or the lead program analyst within the Project Coordination Division (PCD) of Diplomatic Security's (DS) Countermeasures Directorate. Provides dedicated analytical, logistical and information tracking within a geographic region in support of the section.