Pennsylvania Registar - (ISPA)

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• PA Cyber Charter School

• Behind the scenes

• A Day in the life

K12, a Stride Company, believes in Education for Any One. We provide families an online option for a high-quality, personalized education experience. Students can thrive, find their passion, and learn in an environment that encourages discovery at their own pace. In support of this, we are committed to creating and maintaining a culture of inclusion and diversity where our employees are passionate about serving students and families, treat one another and customers with respect, challenge each other to innovate and always strive to do better.

Passionate Educators are needed at the K12 partner school, PA Cyber Charter School. We want you to be a part of our talented team!

The mission of Insight PA Cyber Charter School is to provide an exemplary individualized and engaging educational experience for students by incorporating school and community/family partnerships coupled with a rigorous curriculum along with a data-driven and student-centered instructional model. Student success will be measured by valid and reliable assessment data, parent and student satisfaction, and continued institutional growth within the academic community. Join us!

The Registrar is a full-time, year-round position primarily responsible for requesting records and entering academic data for students in a well-organized manner and in full compliance with relevant laws. This position processes record requests for both new enrollments and withdrawals, maintains student files and records, facilitates communications with various stakeholders, performs data entry into appropriate information databases, and assists with external records requests.

Essential Functions: The below statements are intended to help describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, duties and/or skills required; other duties may be assigned and some of the duties listed below may not be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Requests and tracks receipt of records for newly enrolled and current students; prepares mass data imports for new students within prescribed time frames.
• Processes and sends out record requests, enrollment notifications, and withdrawal notifications between the school and school districts.
• Creates and maintains student cumulative files and other student records; establishes and maintains secure access to student records; ensures proper disposal of student records.
• Processes and scans incoming records and uploads them to the appropriate database.
• Ensures that all students have current information and files are complete as required by Pennsylvania Department of Education.
• Processes parent contact and data information changes.
• Communicates tactfully and with sensitivity, recognizes and maintains confidentiality in job-related matters especially as it relates to the Family Educational Rights and Privacy Act (FERPA) while ensuring the proper access, security, and disposal of student records.
• Serves as a primary point of contact for families, teachers, staff, child welfare agencies, and other schools requesting access to student information and records.
• Assists in routine administrative duties including preparing and maintaining records release forms.
• Assists with other operational needs, especially record-keeping, office needs, and testing, during school year and summer break.
• Performs general office work as needed/requested.

Supervisory Responsibilities

This position has no regular supervisory responsibilities.

Minimum Required Qualifications

• High school diploma
• One (1) year of clerical work experience OR
• Equivalent combination of education and experience

Minimum Required Skill Set

• Demonstrated organizational skills and knowledge of systematic filing procedures
• Good verbal and written communication skills
• Ability to multi-task, work independently and use good time management skills
• Detail-oriented with ability to identify errors in student data and information
• Proficiency in Microsoft Outlook, Word, Excel and perform internet searches
• Excellent customer service skills
• Ability to pass required PDE background check

Preferred Qualifications

• Associates degree
• Professional experience using Microsoft Excel, Word, Outlook and Adobe Pro
• Two (2) years of experience in a school-based setting

Certificates and Licenses

• None required.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• This is an office-based position. The noise level in the office is usually moderate (computers, printers, light foot traffic).
• This position could include limited travel and could include limited overnight travel. This is estimated to be less than 10% of the time.

Job Performance Requirements: The mental and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

• Ability to sit and stand for extended periods of time.
• Ability to exhibit mental dexterity to “dial” a telephone, to enter data into a computer, to read a computer screen and printed material, to hear and understand speech at normal office/workplace levels, and on the telephone, and to speak in audible tones so that others may understand clearly in the workplace and on the telephone.
• Ability to physically lift up to 10 pounds.

The above job is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. All employment is “at-will” as governed by the law of the state where the employee works. It is further understood that the “at-will” nature of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized officer

K12, a Stride Company, is a Federal Contractor, an Equal Opportunity/Affirmative Action Employer and a Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected Veteran status age, or genetics, or any other characteristic protected by law.