Payroll Technician

4/22/2022 11:59 PM Eastern

• DESCRIPTION

• BENEFITS

DEFINITION

Performs complex technical and clerical accounting duties involving the processing, maintenance, and review of payroll and timekeeping transactions. This position works in a customer service driven department which requires a high degree of confidentiality.

SUPERVISION RECEIVED AND EXERCISED

• Reports to and receives general supervision from Payroll Manager
• Exercises no supervisory responsibility.

ESSENTIAL AND OTHER IMPORTANT FUNCTION STATEMENTS-Essential and other important responsibilities and duties may include, but are not limited to, the following:

Essential Functions:

• 
  Process payroll and personnel transactions making appropriate entries and adjustments to the college’s payroll system.
• Process and calculate a variety of payroll actions including wage garnishments, benefit withholding, overtime hours, part-time hours, longevity payments, and other salary adjustments.
• Assist in the computing and balancing of the monthly payroll for the college; audit time cards and pay sheets ensuring compliance with college policies, procedures and regulations. Prepare and balance payroll reports.
• Assist in the preparation and distribution of various reports and paperwork related to payroll functions.
• Receive, sort, and organize a variety of financial documents; review documents received for accuracy and completeness.
• Reconcile accounts at the end of each month as needed.
• Provide customer service to all college employees regarding applicable payroll procedures and methods; interpret and explain rules and regulations; answer questions and resolve issues in a timely manner.

Other Important Functions:

• 
  Assist employees with questions regarding deductions or salaries.
• Research and answer department questions regarding status of accounts, the proper coding of transactions, and related matters.
• Work closely with Human Resources staff to resolve payroll issues, and provide reporting to meet the college’s needs.
• Attend staff meetings as necessary and provide staff support to various college committees.
• Assist with scanning of payroll documents in to the electronic filing system
• Provide support for accounts payable function as appropriate.
• Perform related duties and responsibilities as assigned

QUALIFICATIONS

Knowledge of:

• 
  Experience in working with payroll and timekeeping systems.
• Basic understanding of general principles of accounting.
• Understanding of office procedures, methods, and equipment
• Past record of maintaining confidential data.

Ability to:

• 
  Participate in all aspects of the payroll function of the college.
• Perform a variety of complex technical accounting work involving the processing, maintenance, and review of financial records.
• Interpret and apply accounting principles, rules, regulations and procedures involved in the maintenance and control of records and preparation of financial statements.
• Make mathematical calculations quickly and accurately.
• Maintain a variety of financial records and files.
• Prepare accurate and complete payroll reports as needed.
• Type at a speed necessary for successful job performance.
• Understand and follow oral and written directions.
• Interpret and apply college goals, objectives, policies, procedures, rules and regulations
• Interpret and apply Federal, State and local policies, procedures, laws and regulations
• Communicate clearly, and concisely, both orally and in writing
• Establish and maintain cooperative-working relationships with all college departments
• Maintain effective audio-visual discrimination and perception needed for:
  • Making observations
  • Reading and writing
  • Communicating with others
  • Operating assigned equipment
  • Handling varied tasks simultaneously
• Maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include the following:
  • Walking, standing, and/or sitting for extended periods of time
• Operating and maintaining assigned equipment
• Maintain mental capacity, which allows the capability of:
  • Making sound decisions
  • Responding to questions
  • Demonstrating intellectual capabilities

EXPERIENCE AND TRAINING GUIDELINES-Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Minimum Education/Experience:

• 
  Associate degree from a regionally accredited college or university or at least two years payroll or business office experience.
• General knowledge of MS Office software.

License or Certificate:

• 
  None required

Preferred Education/Training, Experience, Skills:

• 
  Associate degree from a regionally accredited college or university in Accounting, Finance, or Business Administration
• Work experience in a customer driven department.
• Work experience in payroll
• Prior experience on HRM system(s).

• Internal applicants must be regular full-time, regular part-time, and temporary part-time employees currently on the CFCC payroll at the time the job posting is approved. Eligibility requirements for employees who are in temporary part-time positions are: 1) employed at CFCC for at least six months, 2) working a schedule of at least 20 hours per week, and 3) in good job performance standing in the areas of customer service, productivity, quality of work and attendance and punctuality.
• This position REQUIRES UNOFFICIAL TRANSCRIPTS AND/OR TRAINING CERTIFICATIONS be submitted in addition to the application. Please have these documents ready to upload when applying.
• Candidates are required to submit OFFICIAL TRANSCRIPTS for all degrees obtained prior to their first day of work or hire date. If the highest level of education is a High School diploma or equivalent, proof of completion is required.
• Applicants who have obtained their education outside of the US and its territories must have their academic degree(s) validated, at their own expense, by an outside credential evaluation service as the equivalent degree conferred by a regionally accredited college or university in the United States.