Payroll Manager

SCOPE OF POSITION:

Responsible for the coordination, administration and direction of all activities relating to Payroll and Scheduling, ensuring compliance with applicable State and Federal laws, as well as established company policies, procedures and controls, while maintaining the strictest level of confidence throughout the Payroll and Scheduling Departments.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The following is a list of the main duties and responsibilities. However, other duties may be assigned as deemed necessary by management. All duties must be performed in accordance with Tribal, Federal, and other applicable requirements, organizational specific policies, procedures and practices.

• Maintains the strictest level of confidentiality within the department and instills that quality in all Team Members under their span of control.
• Manages the maintenance of all Scheduling and Payroll records throughout the property, providing reports to all departments, for review, on a regular basis.
• Develops, implements and directs departmental procedures which enable the Scheduling and Payroll Departments to function more effectively.
• Ensures the integrity of all financial data produced by Team Members under their span of control.
• Cooperates with the Internal Revenue Service, the State Tax Commission, NHBPI Tribal entities, and all other applicable governmental agencies, providing detailed payroll information as requested.
• Handles limited banking functions pertaining to Payroll and resolves any discrepancies on the General Ledger.
• Establishes production standards and goals and regularly evaluates departmental progress, revising standards and goals as needed.
• Ensures the accurate, timely reporting of scheduling and payroll information to accomplish proper processing and issuance of payments for all Team Members.
• Prepares quarterly and annual tax returns; prepares reporting information for returns, including but not limited to Form W-2, Form 941, State and Local withholdings, UIA, and 401K compliance census.
• Directs the necessary research to determine validity of payroll complaints from Team Members and complaints from departments.
• Ensures a maximum level of property-wide service and satisfaction, with respect to Scheduling and Payroll, is achieved and maintained.
• Facilitates the flow of information, by organizing and presiding over regularly scheduled meetings with all Team Members under their span of control.
• Held accountable for the timeliness, accuracy and thoroughness of departmental records and reports.
• Maintains the highest level of confidentiality.
• Responsible for maintaining a consistent, regular attendance record as outlined in the FireKeepers Casino Hotel Attendance Policy.
• Outstanding example of and a credit to FireKeepers Casino Hotel.

SUPERVISORY RESPONSIBILITIES:

Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include maintaining sufficient staffing levels; interviewing, hiring, and training Team Members; planning, assigning, and directing work; appraising performance; rewarding and disciplining Team Members; addressing complaints and resolving problems.

MINIMUM REQUIRED QUALIFICATIONS

An applicant’s education, training and experience must be sufficient to demonstrate that the applicant possesses the ability to successfully perform each of the essential duties and responsibilities satisfactorily. FireKeepers reserves the right to verify the sufficiency of a candidate’s education, training and competencies through the interview process, testing and methods.

The requirements listed below are generally representative of the education, experience, and skills and/or abilities required to enable one to successfully perform the essential duties and responsibilities:

Bachelor’s degree in Accounting, Business Administration or related area. Four years’ experience in a casino or hospitality environment, using HCM software including System Administration and Maintenance. Must have a minimum of 1 years’ experience with scheduling, tip compliance agreements, minimum wage compliance and 401k compliance. Must have experience with Microsoft Office Suite. Must possess excellent communication, organizational and analytical skills. Must be extremely numbers oriented.

GENERAL OR PREFERRED QUALIFICATIONS

Bachelor’s degree in Accounting, with six years’ experience in payroll and scheduling with three years’ experience with UKG software. Strong background in creating and revising Policy and Procedure Manuals. Experience with software integration concepts, practices, and implementation.

Successful completion of any of the FireKeepers Casino Hotel Track Training programs.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instruction, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimal, and work with mathematical such as probability and statistical inference.

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

PHYSICAL & ENVIRONMENTAL DEMANDS:

The physical demands described here are representative of those that must be met by a Team Member to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, a Team Member is regularly required to talk or to hear. The Team Member is also regularly required to stand, walk, sit, and use hands to handle or feel objects, tools or controls. A Team Member is occasionally required to reach with hands and arms, and to sit; climb or balance; and stoop, kneel, crouch or crawl. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

Work is performed throughout all areas of the facility where the noise level varies from quiet to loud depending upon business. Must be able to work in a smoke filled environment.

INDIAN PREFERENCE

Indian preference will be applied in the selection of qualified applicants in accordance with the NHBP Indian Preference in Employment Code, which affords employment preferences to NHBP Tribal citizens, parents or spouses of NHBP citizens and other Native Americans. For purposes of this preference, NHBP law defines "Native American" as: (a) an enrolled member of any other federally-recognized Indian tribes; (b) an enrolled member of a Canadian Indian tribe or First Nation; or (c) an enrolled member of the Grand River Band of Ottawa Indians or the Burt Lake Band of Ottawa/Chippewa Indians.

FireKeepers Casino Hotel reserves the right to make changes to the above job description as necessary.